Receptionist/ Administrator inOldham inOldham PUBLISHED FRI 8 NOV 2024

Depending on experience PERMANENT GOOD SALARY

Leesbrook Surgery rFmbGuVD

Opportunities for personal and professional development through training programs and performance reviews.

A chance to make a significant impact on patient care by being the first point of contact and helping to coordinate services.

Work in a supportive and experienced team environment, promoting collaboration and teamwork.

Maintain a high level of workplace communication, facilitating smooth interactions between patients and healthcare professionals.

Flexible working hours with a part-time schedule, allowing for a balance between work and personal life.

Engagement in healthcare administration, contributing to the efficiency and organization of the practice.

Leesbrook Surgery in Oldham is seeking a Medical Receptionist to join their experienced team, working 25 hours per week from 8 am to 1 pm. The ideal candidate should possess strong IT and administrative skills, be a flexible team player, and demonstrate excellent telephone etiquette, with a commitment to providing patient-focused service. Key responsibilities include managing patient appointments, handling medical records, sorting mail, assisting with prescriptions, maintaining a tidy reception area, and ensuring patient confidentiality at all times.

Additionally, the post holder will support the practice's administration, assist colleagues during absences, participate in training programs for personal development, and promote health and safety standards. The role requires effective communication with patients and team members, upholding equality and diversity, and contributing to the overall quality and efficiency of the practice.

The practice is looking for a Medical Receptionist to join our experienced team.

25 Hours per week

8am - 1pm

You should have a good understanding of IT and administration systems, be a good team player and have a flexible approach to work. You will have a pleasant, approachable and caring attitude, excellent telephone skills and be committed to providing a patient focused service.

About us
The main purpose of the role is to provide a point of contact for patients and act as a focal point of communication between patients, doctors and other clinical staff. The post holder will share reception and clerical duties within the Practice , including use of the telephone and any other equipment as deemed necessary to carry out the duties listed below.
ReceptionDuties
To book appointments for patients with doctors and nursing staff and to ensure that patients who need urgent attention are seen.
The accurate scanning of medical records, medical correspondence and other paperwork.
Sorting of post, both internal and external.
To retrieve notes for doctors and nurses as required.
To record all visits and messages and ensure that they are passed on to the appropriate person in an efficient manner.
To receive patients and supervise flow of patients to doctors and nurses.
To assist with computerised repeat prescriptions and other computer systems.
Administration duties as required for the efficient running of the Practice.
Ensure that the Reception/Waiting area is tidy and ready for use by incoming colleagues and patients/visitors to the practice.
To ensure that there are adequate supplies of stationary and other routine documents available in the consulting rooms, reception and waiting areas.
To provide cover duties for other members of staff in case of holidays or sickness, in order to ensure the smooth running of the Practice.
To assist with the implementation of new systems to ensure continued development of the Practice.
To ensure patient confidentiality at all times.
Personal/professional development:
The post-holder will participate in any training programme implemented by the practice as part of this employment, with such training to include:
Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development

Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
Confidentiality:
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data
Health & safety:
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include:
Using personal security systems within the workplace according to practice guidelines
Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
Making effective use of training to update knowledge and skills
Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
Actively reporting of health and safety hazards and infection hazards immediately when recognised
Keeping own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role
Undertaking periodic infection control training (minimum annually)
Reporting potential risks identified
Demonstrate due regard for safeguarding and promoting the welfare of children.
Safeguarding
To recognise that promoting the welfare and safeguarding children, young people and adults is everyones business and access training or supervision as appropriate to the role.
Equality and diversity:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Quality:
The post-holder will strive to maintain quality within the practice, and will:
Alert other team members to issues of quality and risk
Assess own performance and take accountability for own actions, either directly or under supervision
Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
Work effectively with individuals in other agencies to meet patients needs
Effectively manage own time, workload and resources
Communication:
The post-holder should recognize the importance of effective communication within the team and will strive to:
Communicate effectively with other team members
Communicate effectively with patients and carers
Recognize peoples needs for alternative methods of communication and respond accordingly

This list is not meant to be exhaustive and will be subject to change from time to time in agreement with the post holder.

More information related to this job opportunity, from jobsincare:

Here are 5 questions you could be asked if you apply for this job: Start practice interview... NEW!

1. Can you tell us about your previous experience in a medical reception or administrative role?

2. What specific clerical duties have you performed that you believe would be relevant to this position?

3. IT and Administration Skills

4. What computer systems or software applications have you used in your previous roles, and how proficient are you with them?

5. How do you ensure accuracy when entering patient information or managing medical records?

Start a practice interview... NEW!

1. Can you tell us about your previous experience in a medical reception or administrative role?

2. What specific clerical duties have you performed that you believe would be relevant to this position?

3. IT and Administration Skills

4. What computer systems or software applications have you used in your previous roles, and how proficient are you with them?

5. How do you ensure accuracy when entering patient information or managing medical records?

Start a practice interview... NEW!

Useful skills for a Receptionist/Administrator: Click to view

To work as a Receptionist/Administrator in the UK, there are several key skills and qualifications that are typically sought after by employers. Here’s a breakdown of essential skills:

1. Communication Skills

- Verbal Communication: Clear and polite communication with clients, customers, and colleagues.

- Written Communication: Proficiency in writing emails, memos, and reports.

2. Customer Service Skills

- Ability to handle inquiries and complaints professionally and courteously.

- A friendly and approachable demeanor to create a welcoming atmosphere.

3. Organisational Skills

- Ability to manage time effectively and prioritize tasks.

- Keeping track of appointments, schedules, and deadlines.

4. Administrative Skills

- Proficiency in office procedures, including filing, record-keeping, and data entry.

- Familiarity with managing correspondence, handling invoices, and maintaining office supplies.

5. IT Skills

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Familiarity with office equipment like printers, photocopiers, and telecommunication systems.

6. Attention to Detail

- Ability to ensure accuracy in tasks such as data entry, scheduling, and document preparation.

- Careful attention to detail in correspondence and reports.

7. Problem-Solving Skills

- Ability to resolve issues independently and think critically when faced with challenges.

8. Interpersonal Skills

- Ability to work well with others and build positive relationships with staff and clients.

- Teamwork skills to collaborate effectively in a busy office environment.

9. Discretion and Confidentiality

- Understanding the importance of handling sensitive information and maintaining privacy.

10. Adaptability and Flexibility

- Willingness to adapt to changing environments and diverse tasks, as the job can vary day to day.

Additional Considerations:

- Qualifications: While formal qualifications are not always necessary, having GCSEs in English and Mathematics or relevant certifications can be advantageous.

- Experience: Prior experience in a customer-facing role or an administrative position is often preferred.

- Language Skills: Depending on the workplace, proficiency in additional languages can be beneficial.

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53.5388066 -2.0726578 Oldham

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