Medical Secretary/ Administration Support Officer inStoke on Trent inStoke on Trent PUBLISHED
WED 23 OCT 2024
The University Hospital of North Midlands NHS Trust is seeking a Histopathology Medical Secretary/Administration Support Officer to join their Histology office team in Stoke on Trent. The role involves providing comprehensive administrative support to the Consultant Histopathologist team, including managing communications confidentially, alerting consultants of outstanding work, and ensuring the availability of slides for reporting. The post holder will also assist with diary management, meeting arrangements, and the collection of data for multi-disciplinary meetings, as well as supporting inquiries related to cancer diagnostics.
In addition to these responsibilities, the Medical Secretary will be required to prioritize their workload effectively, transcribe meeting minutes, and aid in molecular and outsourcing processes. This position is essential for maintaining efficient operations within the histology department, supporting both the clinical team and the overall patient care process.
In addition to these responsibilities, the Medical Secretary will be required to prioritize their workload effectively, transcribe meeting minutes, and aid in molecular and outsourcing processes. This position is essential for maintaining efficient operations within the histology department, supporting both the clinical team and the overall patient care process.
An exciting opportunity has arisen to join our Histology office team as a Histopathology Medical Secretary/Administration Support Officer.
The post holder will provide a comprehensive, efficient and effective medical secretarial service to the Consultant Histopathologist team. The post holder will alert the consultants of any outstanding work, drawing cases to their attention ensuring slides are available to facilitate reporting. The post holder will be expected to support the Operational Services Manager in responding to enquiries regarding cancer diagnostic wait and breach enquiries.
- Providing administrative support to the Consultant Histopathologists.
- The post holder is responsible for handling telephone and other communications with sensitivity and confidentiality using personal judgement to assess the situation and to deal with accordingly referring to technical and/or clinical staff as necessary.
- The post holder will arrange meetings and organise the diaries of others to include electronic diary management.
- The post holder will be expected to prioritise their own work load to achieve targets.
- The post holder will support with the collection of data and slides for the consultant Histopathologists' attendance at multi-disciplinary meetings.
- The taking of, transcribing and typing up of minutes, and ensuring timely distribution of minutes and agendas as directed.
- Supporting with Molecular and Outsource processes.
About us
Please see attached job description and personal specification for more details about the main duties of this role.
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