The ideal candidate will demonstrate strong communication, negotiation, and organisational skills, as well as the ability to handle sensitive information discreetly. Additional duties include general administrative support for the Senior Management Team, ensuring effective distribution of correspondence, and producing accurate reports. The application deadline is December 23, 2024, with interviews scheduled for January 8, 2025.
We are looking for a Senior Secretary for the Acute medicine business unit.
The successful candidate will provide a professional and comprehensive senior secretarial service to the Business Unit/Corporate Function teams ensuring the effectiveness of all communications and organisational systems.
In addition to providing a professional and comprehensive senior secretarial service to the Business Unit the main duties of the role include providing day to day supervision of a team of secretaries as appropriate to the needs of the service.
Responsible for the operational management of the administration processes and functions of the team.
Responsible for effective communication across all boundaries using negotiation and persuasion skills to ensure the delivery of a comprehensive secretarial service.
Responsibility for managing highly confidential, extremely sensitive information on a regular basis. Discretion required at all times.
Co-ordinate all Business Unit, Corporate meetings and off-site meetings
Ensure the effective co-ordination of the Manager's diary/scheduler.
Provide effective management for the distribution and prioritisation of incoming mail/emails.
Produce letters, memos, and associated documents to a high standard.
Responsible for monitoring and maintaining records for sickness and absence and annual/study leave across the Senior Management Team .
Manages the management team rotas, maintains and validates department databases producing accurate reports as required.
Provide general administrative support to the Senior Management Team/Director as appropriate, to enable the organisation of meetings, agendas, minutes and appraisal documentation.
Act as a liaison between the management teams and functions across the Trust.
Closing Date: 23 December 2024
Interview Date: 8 January 2025
About us
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipImpacts of the changes to the UK immigration policy | NHS Employers
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