Training and Education Co-ordinatorinBradfordinBradfordPUBLISHED FRI 8 NOV 2024

The postholder is required to provide administrative support across all aspects of training, working closely with the Head of HR and the Lead Partner for Training and Education. They will also provide support to the HR team and wider organisation with specific aspects of people management matters which could include onboarding, recruitment, maintaining employee records, absence management/recording, assisting with payroll processing and provision of a professional administrative service.

The postholder will consistently demonstrate accurate written, verbal, and interpersonal communication skills and communicate with all colleagues in an effective and efficient manner. Additionally, the postholder will demonstrate excellent organisational and time management skills and prioritise own workload whilst continuously communicating with line manager to ensure daily, weekly, monthly, and key tasks are being progressed. The postholder will respect and uphold strict confidentiality at all times.

• Support training function
• Support HR function
• Recruitment
• Documentation
• Record keeping
• General administration

About us

Job Description

Job Title: Training and Education Co-ordinator

Reports To: Head of Human Resources

Role Overview

The postholder is required to provide administrative support across all aspects of training, working closely with the Head of HR and the Lead Partner for Training and Education. They will also provide support to the HR team and wider organisation with specific aspects of people management matters which could include onboarding, recruitment, maintaining employee records, absence management/recording, assisting with payroll processing and provision of a professional administrative service.

The postholder will consistently demonstrate accurate written, verbal, and interpersonal communication skills and communicate with all colleagues in an effective and efficient manner. Additionally, the postholder will demonstrate excellent organisational and time management skills and prioritise own workload whilst continuously communicating with line manager to ensure daily, weekly, monthly, and key tasks are being progressed. The postholder will respect and uphold strict confidentiality at all times.

Responsibilities

• Provide assistance and administrative support on all aspects of training, including maintaining and overseeing training records.
• Liaise with the Lead Partner for Training and Education on all clinical training and with the Head of HR on non-clinical training.
• Co-ordinate training across the organisation with direction as required from the Lead Partner and Head of HR.
• Assist with support for medical students and provide a point of contact.
• Assist with the record keeping on all training matters including appraisals.
• Administer the apprenticeship portal for the organisation.
• Co-ordinate and deliver PLT events, liaising closely with the Lead Partner for Training and Education and COO.
• Support with internal and external HR related matters or requests. This may require direction and guidance from the HR manager or Head of HR.
• Be familiar with the HR system and maintain employees' records.
• Where necessary, ensure receipt of new joiner documentation, track, chase and prompt accordingly. This will include references, certificates, and relevant membership identification/numbers.
• If required, undertake and progress relevant DBS/background checks. Track and report to wider HR team any delays, gaps or concerns.
• Assist with the recruitment process including arranging interviews and facilities, drafting, and placing vacancy ads and communication with all relevant parties, e.g., recruiting manager/candidates.
• When requested, oversee onboarding including drafting offer letter and employment contracts
• Issue New Starter packs and record accordingly.
• When necessary, track induction and probationary review progress. Provide line managers with prompts in the appropriate timescale. Report delays to HR Manager and Head of HR.
• On request. assist HR colleagues providing note taking in meetings. This will include capability, ill health & absence, investigatory and disciplinary hearings.
• Drafting and issuing documentation and letters for all employee related matters.
• Support and assist with ad-hoc HR projects.
• Any other duties assigned by line manager and Head of HR.

Safeguarding

Affinity Care is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Colleagues should ensure that they are aware of our policy and procedures for safeguarding and discharge their responsibilities for safeguarding effectively. It is each individual colleagues responsibility to maintain competences with regards to levels of safeguarding training commensurate with individual roles. Colleagues should report any safeguarding concerns to appropriate agencies in line with the safeguarding policy.