Divisional Workforce Coordinator inNorthampton inNorthampton PUBLISHED 12 NOV 2024
Northampton General Hospital rICk1Svv
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'previous applicant need not apply'
This role will be part of the Women's, Children's, Oncology & Haematology Division (WCOH) Senior Management Team.The function of this role will be supporting the Divisional and Directorate team with the following roles and responsibilities, including but not exclusively to:
Supporting the Division/Directorate managers and Clinical Directors (CDs) in overseeing Consultants annual, study and sick leave, also supporting them in managing any sickness and absence including providing assistance with the arrangement of return-to-work meetings and recording of such meetings, therefore ensuring the effective utilisation and deployment of medical staff, junior doctors and other AHPS across the Division on a day-to-day basis.
They will be key in confirming gaps are effectively covered/mitigated and that doctors training requirements are taken into account balancing the needs of the individual(s) with those of the service(s) and patient safety.
The role will also require the post holder to act as a single point of contact for Consultants regarding temporary staffing requirements and a single point of contact for Junior Doctors to escalate rota issues/gaps and annual leave approvals, in conjunction with the Senior management team.
Managing rota's:
All medical rotas; consultant on-call, registrars, juniors in training and trust grades.
Ensure rota's are compliant with JD Contract and Working Time Regulations, working with the Guardian of Safe Working.
Ensure individual rosters are communicated and issued within the JD contract timescales.
Approve (through delegated authority) rota swaps.
Leave and Training management
Managing leave; annual, study and Sickness.
All medical grades.
Embedding electronic approval within a rules based system (compliant with Trust Annual Leave Policy).
Coordination of consultant annual leave with clinic commitments.
Particularly focusing on trainees.
Access to training.
Tracking uptake/attendance at training days/sessions.
Managing rotas to maximise the number of trainees who can attend training sessions.
About us
Key Responsibilities
- Co-ordinate medical staffing recruitment and ensure that all posts are added to the TRAC system for advertising.
- To work closely with and liaise with the HR Service Centre to manage the clearance process for Junior Doctors rotations.
- To manage the trainees who are expected to join NGH and to be aware of potential rota gaps.
- To work with leads/managers to mitigate the risk as well as minimise operational impact of induction days.
- To support workforce planning.
- Assist with the writing of business cases for the medical workforce across the Division.
- Manage rostering to embed eRostering across the Division ensuring all leave (annual, study etc) is managed electronically.
- Support the CD's to assist with the design and operational implementation of the On Call Rota.
- Act as support across the Division on all matters relating to medical staff working in conjunction with the Trust Medical Staffing Team.
For further information on the advertised role, please refer to the job description located under the Supporting Documents heading.
'previous applicant need not apply'
This role will be part of the Women's, Children's, Oncology & Haematology Division (WCOH) Senior Management Team.The function of this role will be supporting the Divisional and Directorate team with the following roles and responsibilities, including but not exclusively to:
Supporting the Division/Directorate managers and Clinical Directors (CDs) in overseeing Consultants annual, study and sick leave, also supporting them in managing any sickness and absence including providing assistance with the arrangement of return-to-work meetings and recording of such meetings, therefore ensuring the effective utilisation and deployment of medical staff, junior doctors and other AHPS across the Division on a day-to-day basis.
They will be key in confirming gaps are effectively covered/mitigated and that doctors training requirements are taken into account balancing the needs of the individual(s) with those of the service(s) and patient safety.
The role will also require the post holder to act as a single point of contact for Consultants regarding temporary staffing requirements and a single point of contact for Junior Doctors to escalate rota issues/gaps and annual leave approvals, in conjunction with the Senior management team.
Managing rota's:
All medical rotas; consultant on-call, registrars, juniors in training and trust grades.
Ensure rota's are compliant with JD Contract and Working Time Regulations, working with the Guardian of Safe Working.
Ensure individual rosters are communicated and issued within the JD contract timescales.
Approve (through delegated authority) rota swaps.
Leave and Training management
Managing leave; annual, study and Sickness.
All medical grades.
Embedding electronic approval within a rules based system (compliant with Trust Annual Leave Policy).
Coordination of consultant annual leave with clinic commitments.
Particularly focusing on trainees.
Access to training.
Tracking uptake/attendance at training days/sessions.
Managing rotas to maximise the number of trainees who can attend training sessions.
About us
Key Responsibilities
- Co-ordinate medical staffing recruitment and ensure that all posts are added to the TRAC system for advertising.
- To work closely with and liaise with the HR Service Centre to manage the clearance process for Junior Doctors rotations.
- To manage the trainees who are expected to join NGH and to be aware of potential rota gaps.
- To work with leads/managers to mitigate the risk as well as minimise operational impact of induction days.
- To support workforce planning.
- Assist with the writing of business cases for the medical workforce across the Division.
- Manage rostering to embed eRostering across the Division ensuring all leave (annual, study etc) is managed electronically.
- Support the CD's to assist with the design and operational implementation of the On Call Rota.
- Act as support across the Division on all matters relating to medical staff working in conjunction with the Trust Medical Staffing Team.
For further information on the advertised role, please refer to the job description located under the Supporting Documents heading.
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