Assistant Finance Manager - Financial Management inWakefield inWakefield PUBLISHED SUN 10 DEC 2023

Budget calculation and input to financial systems

• Maintain Excel spreadsheet of existing pay, non pay and income budgets by financial code. Ensure appropriate application of recurrent / non recurrent items.
• Identify budget according to whether expenditure / income is recurrent or non recurrent.
• Produce future budgets incorporating pay awards, pay increments and non pay inflation.
• Prepare budget journals for upload to financial systems.
• Input budget after appropriate authorisation.
• Ensure all budget virements are actioned and the virement file maintained on a timely and accurate basis during the financial year.

Costing of directorate and service based budget holder developments

• Identify cost of each element of expenditure / income included in the development proposals.

• Use spreadsheets and financial systems to calculate the cost of all identified development options.
• Use rota costing tools to identify complex service costs
• Advise budget holder of any potential issues or adjustments.
• Present the information in a clear concise manner for a non-financial audience.

Reconciliations

• Reconciling control accounts on balance sheet to third party systems, identifying, investigating and if necessary, correcting items of discrepancy.
• Reconciliation of Income and expenditure accounts to total of financial sub systems.

Investigation of expenditure and category C income financial codes

• Identify those expenditure / income accounts that indicate a variance to budget or which the budget holder has queried.
• Prepare variance analysis on areas within the teams responsibility and assist in proposing suggested courses of action.
• Using the financial systems to identify all transactions against the accounts.
• Liaise with budget holders, explaining details of the entries.
• Processing by journal any corrections between accounts having gained appropriate authorisation.
• Oversee and co-ordinate the production of monthly financial reports and budget statements to an agreed monthly timetable.
• Monitor and maintain staff lists and investigate any discrepancies.

Detailed Analysis of complex service areas

• Use and create models and other spreadsheet tools to appropriately analyse and review costs.
• Make full use of complex excel processes and tools to further develop information.
• Use information produced appropriately to present timely and accurate information to non-finance managers which will often involve complex issues with speed and accuracy.

Identification of prepayments and accruals

• Identify for all expenditure and income codes at period and year end any accruals and prepayments that are necessary.
• Maintain an Excel spreadsheet of regular monthly adjustments per financial code.
• Complete journals and input accurately to the appropriate financial system.

Attend management meetings

• Attend regular and ad hoc budget holder meetings to discuss and explain the month end financial reports and to deal with immediate queries.
• Provide additional information to budget holders as requested and required.
• Provide training and advice to new and existing budget holders.
• Substitute for the Finance Manager where required /Deputy Head of Finance if appropriate.

Provide financial support on business cases and value for money exercises

• Make available details of expenditure / income to budget holders when considering value for money options or cost improvements.
• Cost and compare the value for money options identified.
• Present financial implications of cost improvements suggested.
• Cost and present to Finance Manager/Deputy Head of Finance for approval, Vacancy Control Forms and service changes.

Day to day staff supervision

• Manage the work of the Finance Assistant(s) and own workload on a day to day basis; to include audit of work produced and suggestions for improvement
• Conduct initial stages of interview panels
• In conjunction with other Assistant Finance Managers within the team, ensure workload of the Finance Assistant(s) is allocated and ensure their performance is checked on a regular basis.
• Identify and monitor training for staff development.
• Brief the Deputy Head of Finance conducting staff appraisals of perceived development needs for Finance Assistants.
• Make suggestions on the effective running of the department and suggest improvements to processes and procedures.

Year-end accounting

• Carry out specific tasks in conjunction with the annual year-end timetable.
• Perform analysis on all income and expenditure codes within their area of responsibility.
• Ensure all sales invoices are raised in accordance with the annual year-end timetable.
• Ensure accurate accruals are included within the accounts with supporting documentation for audit requirements.
• Ensure annual year-end reports are updated and circulated.

This is an exciting time to join the Trust and to contribute to the Chief Executives vision to embed Quality Improvement and Transformation as a key aspect of the Mid Yorkshire culture.

This is an excellent opportunity for the right candidate to develop their skills and broaden their experience as we are seeking to appoint a permanent Assistant Finance Manager.

You will be a highly motivated, hardworking, and focused individual who is able to provide accurate financial and analytical support to the relevant operational teams. With either some progress towards a recognised accounting qualification or suitable relevant experience, you will be familiar with the use of financial systems and processes and will possess strong Excel skills.

You will work closely within a small team to provide a full financial management service as well as supporting the team with service changes and having responsibility for the day-to-day management and training of a Finance Assistant.

The post holder will have experience of working flexibly within a busy finance team with competing priorities. They will possess good written and verbal communication skills and have experience of staff management. Influencing skills and an ability to appreciate the wider context in relation to financial analysis are also essential elements of this role.

INFORMAL ENQUIRES:

For more information on this role, please contact Liz Whitmore ) or Helen Cullen )

The post holder will assist in the provision of financial support and advice to Trust Directorates working with non-finance leaders, which include Associate Directors of Operations, Divisional Leads and Directorate Managers to establish a sound basis for the planning and development of service changes. The post holder will assist the Deputy Head of Finance (Financial management) in ensuring that robust monitoring information is provided to enable directorates to manage their financial position and the Trust to fulfil its financial duties.

Budget calculation and input to financial systems.

Costing of service and directorate based budget holder services & developments.

Investigation of expenditure and category C income financial codes.

Detailed analysis of complex service areas.

Identification and calculation of prepayments and accruals.

Attend management/budget holder meetings.

Provide financial support on business cases, value for money exercises and national returns.

Day to day Staff supervision.

Reconciliation of control accounts.

Year End Accounting.

Interviews planned for the 6th November