Medical SecretaryinNottinghaminNottinghamPUBLISHED FRI 21 FEB 2025
PERMANENT GOOD SALARY
Trentside Medical GrouprLrnOA3s
Dynamic Work Environment, Every day presents new challenges, making the role engaging and diverse, especially in the fast-paced setting of Primary Care.
Team Collaboration, Work as part of a supportive small team of medical secretaries, fostering a collaborative atmosphere.
Skill Development, Enhance audio typing, word processing, and administrative skills while working closely with healthcare professionals.
Contributions to Patient Care, Play a crucial role in facilitating patient referrals and communications, directly impacting patient care and outcomes.
Career Stability, Join a respected organization like Trentside Medical Group, contributing to a vital healthcare service in Nottingham.
Variety of Responsibilities, Manage a broad range of tasks, from processing GP forms to maintaining patient records, ensuring each day is unique.
Continuing Education, Stay informed on referral pathways and healthcare criteria, benefiting personal and professional growth.
Trentside Medical Group in Nottingham is seeking an experienced Medical Secretary due to retirement. The successful candidate will join a small team and be responsible for a variety of tasks including audio typing, managing referrals, processing GP form requests, and maintaining accurate medical records. The role is dynamic and fast-paced, requiring strong attention to detail and the ability to effectively communicate with patients and healthcare providers.
In this position, you will provide general secretarial support to GPs, health professionals, and the practice manager, which includes typing letters, reports, and patient referrals. Responsibilities also extend to managing appointments, organizing meetings, maintaining filing systems, and assisting with clerical duties across two sites. The role involves retrieving medical records and handling communication effectively, while ensuring all administrative tasks are executed efficiently and accurately. Additionally, coverage for team members during their absence is expected.
In this position, you will provide general secretarial support to GPs, health professionals, and the practice manager, which includes typing letters, reports, and patient referrals. Responsibilities also extend to managing appointments, organizing meetings, maintaining filing systems, and assisting with clerical duties across two sites. The role involves retrieving medical records and handling communication effectively, while ensuring all administrative tasks are executed efficiently and accurately. Additionally, coverage for team members during their absence is expected.
Dynamic Work Environment, Every day presents new challenges, making the role engaging and diverse, especially in the fast-paced setting of Primary Care.
Team Collaboration, Work as part of a supportive small team of medical secretaries, fostering a collaborative atmosphere.
Skill Development, Enhance audio typing, word processing, and administrative skills while working closely with healthcare professionals.
Contributions to Patient Care, Play a crucial role in facilitating patient referrals and communications, directly impacting patient care and outcomes.
Career Stability, Join a respected organization like Trentside Medical Group, contributing to a vital healthcare service in Nottingham.
Variety of Responsibilities, Manage a broad range of tasks, from processing GP forms to maintaining patient records, ensuring each day is unique.
Continuing Education, Stay informed on referral pathways and healthcare criteria, benefiting personal and professional growth.
Due to retirement we are looking for an experienced medical secretary to join us at Trentside Medical Group.
You will work within a small team of medical secretaries, doing referrals, chasing up information, processing requests for GP forms and letters.
No two days are the same in Primary Care, the role is fast paced and attention to detail is crucial.
Audio typing
Actioning referrals
Chasing information from patients and secondary care providers
Keeping your knowledge up to date with referral pathways and criteria
Processing requests for GP forms and letters of support
Using the clinical system to maintain accurate medical records and produce reports
About us
Job summary:
To provide general secretarial support to the practice manager, doctors and health professionals, involving word processing and audio typing skills with general clerical work over two sites.
Job responsibilities:
- To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
- To assist the practice manager with all clerical and administrative duties.
- To make appointments, bookings and admissions as required.
- To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records.
- File patient records and correspondence in patient medical records.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To maintain the computer clinic system in an accurate and secure manner.
- To assist with the gathering of statistics and information when required.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.
More information related to this job opportunity, from jobsincare:
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Useful skills for a Medical Secretary:
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To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:
Essential Skills:
1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.
2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.
3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).
4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.
5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.
6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.
7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.
8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.
9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.
10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.
Qualifications:
- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.
- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.
- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.
Additional Skills:
- Time Management: Ability to manage time effectively and meet deadlines.
- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.
- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.
Conclusion
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