Working closely with the Recruitment Coordinator and HR team, the Recruitment Administrator will contribute to building an inclusive workforce while supporting overall recruitment initiatives. This part-time position (up to 30 hours per week) offers a salary ranging from £25,000 to £27,000 pro rata, alongside opportunities for hybrid working. The successful candidate will act as the first point of contact in recruitment activities, ensuring a positive candidate experience and supporting the organisation in attracting top talent to deliver exceptional care and support to children and families affected by life-threatening conditions.
Recruitment Administrator Milton Hospice, CB24 6BN
* Opportunity for some hybrid working *
Hours: Up to 30 hours per week
Permanent Contract
Salary: £25,000 - £27,000 pro rata, per annum depending on previous experience
Join Our Team as a Recruitment Administrator at East Anglias Childrens Hospices (EACH)!
EACH is looking for a Recruitment Administrator to be at the heart of our hiring process, ensuring a seamless experience for candidates and hiring managers.
Are you an organised and detail-oriented administrator with a passion for recruitment? Do you thrive in a fast-paced environment and enjoy providing first-class administrative support? If so, we want to hear from you!
Why Join EACH?
At EACH, we provide care and support for children with life-threatening conditions and their families. By joining our HR team, you'll play a vital role in helping us attract top talent to continue delivering our exceptional services.
About the Role
As a Recruitment Administrator, you will:
Manage the end-to-end recruitment administration process including job posting, co-ordinating interviews and supporting recruiting managers
Liaise with external recruitment partners to build visibility and awareness
Ensure applicants have a great recruitment and onboarding experience.
Coordinate recruitment events and maintain accurate records on our Applicant tracking system (ATS)
Promote equality, diversity, and inclusion in recruitment practices and support EACH in building an inclusive workforce
Ensuring compliance with employment laws, GDPR, and company policies
Supporting the wider HR team with general administration when required and other recruitment initiatives as needed
What Were Looking For
Strong administrative experience in a busy office, ideally in HR support or recruitment.
Excellent organisational and communication skills with the ability to manage multiple tasks and deadlines.
Proficiency in IT, including Microsoft Office (Word, Excel, Outlook) and HR software.
A proactive and team-oriented mindset, with a keen eye for detail.
Discretion and professionalism when handling confidential information
A commitment to EACHs values of empathy, respect, and quality.
Awareness of recruitment compliance, data protection, and equality regulations knowledge would be advantageous:
About us
Job Summary:
Working closely with the Recruitment Coordinator and the HR team, the Recruitment Administrator provides essential support for the EACH recruitment process, ensuring that the applicant journey and recruiting manager processes run smoothly and efficiently across the whole organisation.
This role involves handling various administrative tasks related to recruitment, from working with recruiting managers to help them prepare for selection, posting job adverts, managing the applicant journey and communications, scheduling interviews, and maintaining accurate recruitment records. This is done via using the EACH automated recruitment system (ATS).
The Recruitment Administrator plays a key role in helping the organisation attract and hire top talent while supporting our recruiting managers to carry out a thorough, fair and consistent processes and practice with a focus on equity and diversity inline with the organisations values and mission.
The Recruitment Administrator acts as the first point of contact for all recruitment activity ensuring quality and positive candidate experience throughout.
Whilst focused on recruitment administration, there is an expectation that the job holder will support the HR team on other administration tasks and projects depending on workload.
Responsibilities
Administration linked to all aspects of the recruitment and selection process including:
o Receiving and processing all recruitment requests within agreed timescales on the Recruitment ATS system
o Placing all adverts in agreed timescales on the Recruitment ATS system and external job sites
o Accurately recording and updating advert costs on the Recruitment ATS system
o Collating and monitoring the progress of applications for each vacancy
o Respond to queries regarding vacancies from applicants and recruiting managers
o Support recruiting managers in providing fair and consisted feedback to applicants
Assist in the creation of innovative, accurate and impactful advertisements and work with our advertising agency, and other organisations/agencies as appropriate, to identify the most suitable and cost effective media.
Undertake all recruitment administration including inviting applicants to interview and applicant/recruiting manager queries including feedback requests and other correspondence.
Managing and maintaining external job boards including Indeed, NHS Jobs and Primary Care Careers
Maintaining the Recruitment ATS System ensuring that all data is up to date and accurate.
Reviewing and maintaining the recruitment section of the EACH intranet site
Support in reviewing the organisations recruitment processes with a focus on equality and diversity and fulfilling key objectives.
Ensuring compliance with confidentiality, GDPR and document destruction
Assisting with applicant screening and interviews when required
Maintain and update EACHs monthly Organisation Charts
Coordinate, support and attend recruitment events (which very occasionally may be during evenings)
Play an integral part in developing recruitment processes and the EACH value proposition offering with the Recruitment Coordinator.
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