Deputy Finance Manager (Financial Reporting & Strategy) inWarwick inWarwick PUBLISHED
TUE 5 NOV 2024
The position also requires developing new business streams, implementing financial processes, and preparing documentation for audits. The deputy manager will be accountable for timely reporting and reconciliations, managing cash flow and debtor controls, and ensuring compliance with financial procedures within the Trust. Other responsibilities include supporting financial decision-making across the Trust's private healthcare facilities and assisting in the production of annual budgets and statutory accounts.
An exciting opportunity has arisen within South Warwickshire University NHS Foundation Trust. We are looking to recruit a band 6 Deputy Finance Manager to join our Financial Reporting & Strategy team. The successful candidate will act as the VAT lead for the SWFT Group as well as monitoring, reconciling and providing advice in relation to lease cars, salary sacrifice, payroll and cashflow. The role will involve working with other Finance colleagues, Procurement, HR, Payroll Internal & External auditors and others.
To support the Senior Commercial Finance Manager in providing the Trust's wholly owned subsidiary, SWFT Clinical Services Ltd (the Company), with a quality and continually improving financial service, including budget setting, monthlymanagement accounts, annual accounts, daily treasury duties.
The post holder will also from a Trust perspective ensure the mirror accounting within the Trust for intercompany SLAs, as well as having responsibility for undertaking a number of specific control account reconciliations within the Trust.
About us
SWFT Clinical Services
To support the Senior Commercial Finance Manager in communicating andinterpreting complex and sometimes sensitive financial information, providingadvice and support to the Company Finance Director and Managing Director,meeting regularly with members of the operational management team toensure that the financial position of the Company and the Trust is understood and that any potential financial problems are identified early enough for corrective action to be taken.
Production of monthly management accounts including I&E and balance sheet position. Lead on the completion of forecasts any longer term plans and corporation tax for review by the Senior Commercial Finance Manager.
Assisting the Senior Commercial Finance Manager in the completion of theBoard report.
Liaising with operational budget holders and providing specialist financialguidance and detailed advice on actual income/expenditure or budgets within the Company. Analyse complex financial information, reviewing and explaining trends and assumptions to operational managers and Directors.
Responsible for the day to day financial management and performance of the Company. Line management of the finance assistant and senior financeassistant in the Company.
Oversight in collating monthly payroll information including expenses andtimesheets. Send the relevant information promptly to Payroll provider and by the agreed monthly timescales to allow timely staff payment. Liaise with payroll provider to resolve pay queries or discrepancies.
Oversight of the Finance Assistant in monitoring and control of outstanding debt collection, including monthly review of outstanding debtors and authorisingreceipting batches on the ledger. Ensure debtor control procedures are beingcorrectly followed. Make recommendations to write off debts based on an assessment of all known factors, to optimise cash inflows and ensure the accuracy of outstanding debts. Monthly reconciliation of receipting to cashbook.
Being the first point of contact for the escalation of any financial queries with suppliers or customers.
Ensuring the completion of control account reconciliations in the Company.
Undertaking monthly and quarterly MSFA and pharmacy contractreconciliations between the Company and the Trust. Ensuring monthly reporting of this information is correct in the Companys accounts.
Development of new business streams and business cases within in theCompany. This would include the provision of guidance to non-financial staffand the interpretation of complex financial information, assumptions and trend analysis.
Responsible for the smooth introduction of any new financial accountingsoftware and the development of any new spreadsheets required for the day to day running of the Company
Responsible for the design (where applicable for the Company) andimplementation of new financial processes and procedures as required with thesupport of the Senior Commercial Finance Manager.
Work with the Senior Commercial Finance Manager in producing theCompanys annual budget setting process incorporating any longer term plans.
Preparation of the audit papers to support the statutory accounts and will be the initial point of contact during the audit of the Company. Supporting the Senior Commercial Finance Manager in the production of the Companys annual statutory accounts.
The Trust
Undertaking monthly and quarterly MSFA and pharmacy contractreconciliations between the Company and the Trust, ensuring monthly reporting of this information is correct in the Trusts accounts.
Together with the relevant Deputy Finance Manager be responsible forcalculating and posting the monthly stock adjustment journals through theCompany and Trust ledgers.
Responsibility for undertaking a number of monthly control code reconciliations (e.g. car park takings and JAC drug system to general ledger). This includes the analysis of outstanding balances within the balance sheet and the investigation and resolution of any discrepancies identified.
Provide the necessary finance process support in the Trusts private healthcare facilities e.g. Grafton Suite
Any other duties as commensurate with the grade of the post.
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