Part time Medical Receptionist/ Administrator inAbingdon inAbingdon PUBLISHED
THU 7 NOV 2024
Long Furlong Medical Centre rqjUcX1j
Key responsibilities include efficiently handling incoming calls, assisting with administrative tasks such as scanning and recording patient information, and maintaining confidentiality and compliance with relevant policies. The candidate will work collaboratively with the practice team to address patient needs, follow up on requests, and ensure the quality of reception services, while also communicating any issues to the Reception Team Leader or Practice Manager when necessary.
We are looking to add to our patient services team. You will be working as part of the whole Practice Team providing excellent reception and administrative support; including welcoming patients and visitors, understanding and interpreting patient's needs, resolving queries where possible or signposting patients to the appropriate service or appointment.
Hours 27 per week - 8.30am - 6pm Monday & Thursday, 1.30pm - 6.30pm Tuesday & Friday
Answering the telephone, booking appointments, deal with prescription requests and other administrative duties
About us
Tasks & Activities:
· To provide a welcoming and responsive reception and telephone service to all patients and visitors ensuring enquiries are dealt with efficiently and waiting times kept to a minimum.
· To book appointments and give advice with respect to the services offered by the Practice.
· To deal with requests for repeat prescriptions and provide information on test results according to agreed Practice procedures.
· Assist in the administrative tasks of the Practice, including internal and external post, scanning letters and reports, photocopying, receive and record payments for private medical services, making up folders for incoming patients, handling returns to Primary Care Support Services and compiling new patient records.
· Respond to requests for assistance from the medical staff where reasonable and within the competence of the jobholder.
· To use initiative to deal with issues as they arise, solving problems where possible or referring to others e.g. Reception Team Leader, Practice Manager or Duty Doctor or Practice Nurse as necessary
Communication:
- To handle all incoming telephone calls in a friendly and courteous manner, taking appropriate actions including the accurate recording of messages
- To be able to communicate clearly both written and verbally
- To inform the Reception Team Leader or Practice Manager of any difficulties that arise during the course of work.
Organisation / Quality
- Understand and follow the requirements of patient confidentiality, Data Protection and the Freedom of Information Act.
- Follow Practice policies, including Health & Safety, Security and Confidentiality.
- Ensure that patients are correctly identified and that entries to the clinical system are accurate.
- Evaluate the quality of work completed and, in discussion with the Reception Team Leader / Practice Manager implement improvements where required.
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