The position requires flexibility to cross-train in various functions and entails both office-based work at the Trust HQ or Weston General Hospital and remote working. The Finance Officer will also be responsible for reconciling supplier accounts, monitoring debts, initiating changes to supplier records, and managing their workload to meet performance targets.
The post holder will be one of a team responsible for a variety of core activities within the Accounts Payable and Accounts Receivable functions.
Accounts Payable - the main duties will be processing purchase invoices using our finance packages in line with policy and assisting with query management and resolution of disputes. Along with managing the team mailbox, in a professional and timely manner. Assisting with the creation and maintenance of supplier accounts.
Account Receivable - the main duties will be to assist in the production of charges to customers, dunning letters and statements. Logging and resolving customer queries promptly, liaising with the requestor and keeping all parties updated. Assisting the monitoring of debts, ensuring payment with agreed terms.
They must be flexible and willing to cross train to cover the above functions.
This vacancy will be based at either University Bristol and Weston Foundation Hospital - Trust HQ and/or Weston General Hospital, with an element of remote working.
- Ensure that supplier transactions are appropriately matched to the official order, confirming supplier details, checking financial codes are valid and ensuring charges and VAT is dealt with correctly.
- For non-PO invoices, entering the correct location codes and descriptions before uploading to the ledger. Loading all non-purchase order invoices onto Invoice Approval for budget holder confirmation.
- Investigate and escalate any issues, communicating with all parties and ensuring prompt resolution of issues.
- Reconcile supplier accounts/statements, liaising with the suppliers or approvers.
- Monitor debts being settled by instalment payments, ensuring compliance with the agreed terms of payment.
- Printing and distribution of sales invoices, reminder letters and debtor statements.
- Plan and manage personal workload in order to meet key dates and performance targets.
- Assist in the management of busy mailboxes and answer telephone queries.
- Initiate the need for new supplier records/amendments to existing supplier records.
- Undertake the preparation of documentation and prompt scanning of supplier invoices and credit notes.
- Ensure scanned documents have been accurately recorded by the 'Optical Character Recognition' software, before accepting image and data transfer to the E-Financials Accounts Payable system. Include any additional information required.
About us
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
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