Additionally, the role requires effective communication and negotiation skills to manage relationships with a wide range of stakeholders, including senior leadership and external partners. The Estates Programme Manager will analyze programme performance, ensure financial viability, lead governance processes, and provide expert support for continuous improvement within the team. Responsibilities also include preparing regular reports, facilitating post-project reviews, and championing best practices across the estates projects, alongside contributing to long-term strategic planning.
- Supporting and managing the implementation of agreed programme/project management processes/procedures, advising on managing projects within the defined quality, time and cost constraints for the estates projects teams.
To develop detailed programmes for all estates projects, focusing on gateways, milestones and the RIBA plan of work. Manage stage reports and facilitate gateway/stage reviews for approval.
To produce master programmes, reports and data to support the preparation of all reports and CQI data relating to the delivery of the RBFT capital programme.
To develop a master risk register and escalation process to support project delivery.
To manage all change control within the projects structure and to produce impact assessments relating to variations on programme and budget.
Management of all projects for assurance on compliance and governance in accordance with RBFT, local and national policies.
Management of the estates programme/admin team inc. Appraisals/MAST
- Management and implementation of Soft Landings relating to all estates capital projects
The post holder will:
- require highly effective skills to communicate with a wide range of colleagues and stakeholders, internally and externally and across a wide spectrum of seniority, including with Directors. This includes writing concise reports and making presentations on often complex, sensitive or contentious information
be required to negotiate, persuade, motivate, manage and resolve conflicting views through a variety of media. Their role will include chairing meetings across senior partnership members and external organisations
manage complex relationships with internal stakeholders and external partners
Will be required to skillfully manage competing demands on an individual level and be able to advise the E&F team on how it might prioritise its deliverables and design and agree the appropriate estates projects team resource.
Responsible for working with other subject experts on the identification and development of future budget requirements, including discovery projects, for phases of financial planning and business case development.
Ensure financial viability of all projects/programmes of work Complying with the Trust's Standing Financial Instructions.
About us
Lead, develop and implement a framework to deliver Programme Governance being cognisant of RBFT, national policy and guidelines and setting goals and standards for others
Lead, develop and maintain robust governance and programme management processes in line with best practice to ensure the Trust has robust decision-making processes to support the capital programme
Analyse and report on Programme Performance in relation to performance targets and objectives. Advise where there is a difference of opinion, escalations and handle dispute resolution at the most senior level.
Develop and lead processes to ensure that the senior leadership team has oversight of the programme and key dependencies and interdependencies with other Trust programmes and initiatives
Ensure policies, systems and processes are in place to manage the programme and the interdependencies with other programmes including the use of appropriate software tools
To identify, manage and track programme and project inter-dependencies and be responsible for reviewing and confirming that the Programme and approved Projects are continuing to meet the stated objectives.
Provide expert in-house knowledge and support on all aspects of programme and project management including undertaking research and audit to assess performance and identify service improvements.
To prepare, implement and continuously review and update the Estates Projects Resource/Work Plan, identifying and disseminating best-practice approaches and coordination of internal and external resources.
Facilitate and carry out Post-Project reviews, recording and dissemination of Lessons Learned across the Programme/Projects and the wider organisation.
To provide expert support and advice to other members of the programme and projects team, assisting with any relevant requests
To support the E&F Team in the preparation of long term strategic plans, involving change which impacts on the organisation
To assist in the development, collation and timely production, of regular reports to Programme, Project Boards working closely with Project leads in securing information in a suitable and timely fashion
To be responsible for gathering, analysing, interpreting and presenting complex Project and Programme information and reporting on these
To monitor the delivery of key related actions arising from relevant Boards and Committees
To provide leadership and support to the Estates Projects Team on implementation of agreed common approaches and standards
To be a champion of best-practice for the Estates Projects Teams and regularly undertake research and development to identify improvements
To undertake any other duties which may reasonably be required
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