Dermatology Biologics Coordinator inChelsea SW10 9NH inChelsea SW10 9NH PUBLISHED 9 DEC 2023

Biologics Database

• Create, maintain and develop a database for all patients on biologic drugs, current and expired, which includes information on previous drugs, PASI scores etc.
• To maintain and further develop the Biologics drug database, including ensuring all information is accurate and comprehensive for existing and newly diagnosed patients
• Ensure all patients are on the BlueTeq system and have current funding in place funding renewal is required every 6-12 months, depending on the ICB. Liaise with appropriate clinical teams and support staff to identify any patients outside of the established protocol
• Responsible for drafting, submission and monitoring of all funding requests to the ICB via the BlueTeq funding IT system. To ensure these requests are completed accurately. Ensuring all funding issues and queries with patients, Pharmacy and the ICB are resolved in an effective manner and communicated without delay. Adding the new patient to the Biologics Database whilst waiting for funding confirmation. Prepare the prescriptions in readiness for approval
• Re-apply for funding on BlueTeq where appropriate, action funding approval by updating Excel database to advise when funding was approved and for how long. Update the funding approval into Cerner. Advise clinician and Research Team once funding is approved, book consent appointment with ANP and process the prescription once advised to
• Creating and managing all electronic Biologics individual patient folders ensuring information is comprehensive, up-to-date and accurate
• Check NHS.net email account for prescription requests/queries regarding deliveries etc/funding approval
• To coordinate prescription requests from the Homecare providers, prepping and ensuring patient bloods are up to date before forwarding to the Pharmacist Prescriber
• Ensuring all clinic lists have current funding status and prescription requirements present for clinicians/ANP to act on by adding comments to Cerner to alert Consultants of which patients are on Biologics and requesting PASI/DLQI scores where appropriate
• Support the day to day administration of the Biologics Pathway and to support the ANP & Consultants alike
• Keep a log of adverse side-effects of each biologic

• Create, maintain and develop a database for all patients on systemic drugs
• To maintain and further develop the systemic drug database, including ensuring all information is accurate and comprehensive for existing and newly diagnosed patients

Inflammatory MDT

To organise and attend meetings as required or requested, including room bookings, sending invites, preparing meetings agendas, taking concise minutes and distributing and monitoring action plans.

• Arrange for representatives to present their Biologics drugs via Teams
• Coordinate the agenda with clinicians, record minutes for the NWL Regional Specialist Dermatology Advisory Network.

• Undertake training as and where necessary to ensure compliance with Trust policies and service need
• Exhibit a flexible approach to working & undertake other duties as required by your line manager. Cross cover with other members of the team
• To develop and maintain computerised manual filing systems to maintain an efficient system for keeping data
• Team working and professional responsibility for the smooth running of the post
• To liaise with various members of the multidisciplinary team, medical records and information department in order to provide an effective quality service for patients within the service
• To make the best use of information technology e.g. Microsoft office and be involved with learning new technology as it becomes available
• Take personal responsibility to ensure all own mandatory training is up to date and remains current on an ongoing basis. Adhere to all Trust policies
• Ensure that all communication with patients, relatives, GPs, and other members of the MDT are dealt with in a professional, courteous and effective manner.

An exciting opportunity has arisen for a team player to join the Dermatology department as the Band 4 Biologics Co-ordinator, helping manage >500 patients across both our hospital sites. The successful post holder will be required to complete and track funding requests for high-cost drugs to the ICB and liaise with patients, pharmacy, GPs, Homecare providers and Clinicians to ensure that patients are safely monitored and receive their treatment without delay or interruption. You will be flexible to cover all duties, organising own day to day work, multi-tasking as necessary to support the administration of the Biologics pathway, associated clinical activity and maintain the patient database.

The post holder will be required to be flexible to meet the needs of the service.

• Coordinating administrative pathways and ensuring an effective process is followed
• Ensuring booking appointments where appropriate
• Ensure that deviations from this are clearly explained and recorded
• Data entry and management
• Coordinating the booking of appointments and investigations as requested by the medical staff
• Manage prescription requests
• Be the point of contact for the pathway
• Autonomously deal with issues as they arise, escalating to the Pharmacist Prescriber, senior Nursing or Medical colleagues as appropriate, and action outcome/instructions
• Create, monitor and audit waiting lists for patients waiting to start new or alternative treatment
• Ensure that a backlog does not develop
• Competently manage telephone enquiries from patients, relatives, healthcare professionals and homecare providers, listening, taking action, giving advice, support and information in a clear, prompt, helpful and professional manner in accordance with confidentiality and data protection guidelines
• Ensure effective communication with key colleagues within and outside of the service
• Understand the key delivery points from the department's strategy and key trust and directorate targets
• Support pharmacist, including homecare paperwork, patient information leaflets, guidelines, pathways and prescription procedures
• Provide an adaptive and flexible approach to accommodate changing and varying directorate and Trust needs, which could necessitate the review and amendment of this job description