The post-holder will provide comprehensive and efficient business support to the SWL Estates team. The role will work as part of the Estates team providing support to the Deputy Director of Estates, Lead Estates Managers and Premises Control Manager. This role will support the leases and rent review function for approximately 200 primary care premises in SWL, and is included in the staff structures agreed as part of the management cost savings programme. Practice rent reviews are required legally and are a core function of the ICB. This role ensures that they are processed and in a timely manner, and that the ICB is not overcharged for rent reimbursement
To provide business support the SWL Estates team as a whole, including support for the SWL and Place Estates meetings and ensuring that papers, minutes and diaries are organised and coordinated.
To be responsible for collating and maintaining property information to ensure that an up-to-date and comprehensive lease database is held for the system.
To provide analytical support to the Lead Estates Managers and Premises Control Manager to support the understanding of the estate in SWL and occupied by SWL trust and primary care providers.
To support preparation of monthly reporting of ICS projects to SWL Estates forums and to NHSE.
To support the Improvement Grant application process, including maintaining a clear tracker of improvement grants to support the in-year process as well as holding a historic record of outcomes.
About us
Please refer to the Job Description for full details, roles and responsibilities are also indicated in the main duties of the job.
To support the coordination of planning consultation responses to SWL boroughs.
To manage the CMR1, District Valuer instruction and Valuation and acceptance or dispute/appeal processes involving communications with key internal and external stakeholders.
To implement the Local Dispute Resolution (LDR) & liaising with NHS Resolution, as Appropriate
To utilise and adapt template documents used in the rent review process e.g. notification letters and VFM reports
To be responsible for maintaining and keeping a live database up-to-date, detailing the present position of reviews for each practice and where the review is in the process
To maintain practice level folders with correspondence relating to each rent review
To monitor daily and manage a generic email box for premises queries SWL on a day to day basis, used by multiple stakeholders, and to respond to practice queries seeking advice from the wider SWL Estates team as necessary.
To ensure value for money for the ICB in applying rules relating to the reimbursement to primary care premises for costs incurred relating to rent, rates, water and clinical waste.
To process reimbursement claims for rent, business rates and water rates on a monthly basis.
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