Personal Assistant to Senior Management Team inBasingstoke inBasingstoke PUBLISHED 11 DEC 2023
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Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight Healthcare NHS FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, South Central Ambulance Service or Hampshire Hospitals FT.
We are currently looking for a proactive, highly motivated individual with excellent IT skills, particularly in the use of Word, Excel and PowerPoint, to provide comprehensive secretarial and administrative support service to the senior management team.
you will be an excellent communicator who has outstanding organisational skills, able to use their own initiative, work well under pressure, able to manage workload on a daily basis and prioritise tasks.
Providing high quality administrative and support services, and be able to function in a service area that requires flexibility, adaptability and commitment.
Provide daily admin support to the Senior Management Team, including monitoring emails and fielding phone calls, diary management, arranging meetings and other events, inputting expenses, prepare relevant paperwork for meetings and maintain a bring forward system, and ensure all computer work, electronic mail and the sending faxes are completed promptly and efficiently.
Dealing with issues as and when they arise, act as the point of contact when the Senior Management Team is on leave and to report, address, escalate issues in a timely and effective manner.
To take a lead in developing and co-ordinating the key areas of business for the Senior Leadership Team by being proactive in ensuring relevant information is obtained, organised and collated in timely manner. To manage the diaries of the Senior Leadership Team. To exercise judgement and discretion in the day to day handling, monitoring and filtering appointments, enquiries and office time and act proactively where potential clashes/pressures are identified. To prepare on own initiative agendas and taking minutes at specified meetings as required. Ensure that agendas and minutes are distributed in a timely fashion and that the relevant paperwork is available prior to the meeting. Set up office systems, databases and procedures to ensure that all documents can be retrieved easily. This will include a 'bring forward' system for Senior Leadership Team, ensuring that all papers are available for meetings as appropriate. Acknowledge, compile and type all correspondence and reports generated by the Senior Leadership Team and drafting responses as appropriate. Convert tabular information into a spreadsheet and graphical format and administer any relevant databases
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight Healthcare NHS FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, South Central Ambulance Service or Hampshire Hospitals FT.
We are currently looking for a proactive, highly motivated individual with excellent IT skills, particularly in the use of Word, Excel and PowerPoint, to provide comprehensive secretarial and administrative support service to the senior management team.
you will be an excellent communicator who has outstanding organisational skills, able to use their own initiative, work well under pressure, able to manage workload on a daily basis and prioritise tasks.
Providing high quality administrative and support services, and be able to function in a service area that requires flexibility, adaptability and commitment.
Provide daily admin support to the Senior Management Team, including monitoring emails and fielding phone calls, diary management, arranging meetings and other events, inputting expenses, prepare relevant paperwork for meetings and maintain a bring forward system, and ensure all computer work, electronic mail and the sending faxes are completed promptly and efficiently.
Dealing with issues as and when they arise, act as the point of contact when the Senior Management Team is on leave and to report, address, escalate issues in a timely and effective manner.
To take a lead in developing and co-ordinating the key areas of business for the Senior Leadership Team by being proactive in ensuring relevant information is obtained, organised and collated in timely manner. To manage the diaries of the Senior Leadership Team. To exercise judgement and discretion in the day to day handling, monitoring and filtering appointments, enquiries and office time and act proactively where potential clashes/pressures are identified. To prepare on own initiative agendas and taking minutes at specified meetings as required. Ensure that agendas and minutes are distributed in a timely fashion and that the relevant paperwork is available prior to the meeting. Set up office systems, databases and procedures to ensure that all documents can be retrieved easily. This will include a 'bring forward' system for Senior Leadership Team, ensuring that all papers are available for meetings as appropriate. Acknowledge, compile and type all correspondence and reports generated by the Senior Leadership Team and drafting responses as appropriate. Convert tabular information into a spreadsheet and graphical format and administer any relevant databases
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