Moreover, the Team Leader will be responsible for fostering a collaborative and respectful work environment, facilitating training opportunities for team members, and preparing reports on administrative activities for stakeholders. By adhering to Trust policies and promoting a culture of innovation and support, the Administration Team Leader will help drive success and enhance the overall performance of administrative functions within the Trust.
Are you a highly motivated individual with demonstrable leadership skills and a passion for continuous improvement? We are currently seeking an Admin Team Leader to join our dynamic administrative support service team. As the Team leader for administration in an identified service line, you will work closely with senior management, ensuring seamless operations and effective communication. Your positive attitude and commitment to training and development will be instrumental in fostering a collaborative, consistent and efficient working environment. If you are ready to make a significant impact and drive success, we invite you to apply for this exciting position!
You will be expected to provide leadership, support advice and guidance managing an identified team of coordinators. You will be able to develop a working knowledge of other services by working collaboratively with other team leaders and can cover as the need arises.
About us
Team Leadership: Lead and manage a team of administrative coordinators who are responsible for the supervision of identified teams across the Trust. You will provide clear expectations, provide direction, and motivate the coordinators to achieve personal and organisational goals. You will play a vital role in identifying areas of service improvements and resource efficiencies whilst fostering a culture of collaboration, respect, and open communication.
Collaboration: Work closely with the Administration Support Service Manager, service manager and heads of operations to understand and support their administrative requirements. Enabling our administrative teams to work together to combine their skills, knowledge, and resources to achieve shared goals driving improved outcomes fostering a better sense of teamwork.
Disciplinary Processes: Provide first-line disciplinary processes, ensuring that they are conducted according to established policies and regulations.
Sickness Reviews: Oversee sickness reviews and provide first line escalation ensuring that they are conducted fairly and in compliance with organisational policies.
Process Monitoring: Reporting to the Administration Support Service Manager on service progress you will use the following to monitor administrative progress: the provision of clear objectives, identification of KPIs ensuing they align with the shared objectives, consistent monitoring to identify trends, patterns and any adjustments required whilst ensuring adherence to governance and compliance with agreed standards.
Policy Adherence: With guidance from the Administration Support Service Manager to ensure that Trust policies and procedures are followed by administrative teams and coordinators. This will promote consistency and fairness, legal and regulatory compliance, risk management, efficiency and productivity, continuity and scalability, reputation and trust, accountability and transparency and the wellbeing and moral of employees.
Continuous Improvement: Identify areas for process improvement and with guidance and direction from the Administration Support Service Manager to implement changes which will identify inefficiencies, enhance efficiency and productivity, engage individuals and teams at all levels, fostering a culture of innovation.
Training and Development: Facilitate training and development opportunities for the team coordinators to enhance their skills and capabilities. This will enhance teams skills, knowledge and capabilities, allowing staff to feel valued and supported, leading to improved retention of staff.
Reporting: Prepare and present regular reports to the Administration Support Service Manager and relevant stakeholders. These reports should include information on administrative activities, performance, and adherence to governance. They should provide valuable insights into the work being completed by administrative teams while promoting transparency, and accountability ensuring compliance with any legal requirements.
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