Devon Partnership NHS Trust rQSZNtRl
Candidates should have strong organisational skills, experience with Microsoft Office and bespoke IT systems, and a flexible, motivated approach to work. Responsibilities include coordinating office procedures, managing clerical tasks, meeting deadlines, and ensuring the smooth operation of the ward's administrative functions. This is a rare opportunity to contribute to a compassionate team dedicated to improving the lives of service users in a dynamic mental health environment.
Job summary
We are searching for a full time (37.5 hours) Band 3 Ward Administrator and Medical Support Secretary to join us on Beech Ward based in Torquay, Torbay Hospital. Beech ward is a 16 bedded inpatient Mental Health Ward that supports primarily older adults with functional mental health difficulties.
Please note that 3 days (0.6 whole time equivalent hours, equating to 22.5 hours) of this post is a Medical Secretary 12 month fixed term role. 15.5 hours (0.4 whole time equivalent) of this full time post is a substantive role. This is due to this combined role being the first of its kind on Beech Ward, with the Medical Support Secretary and Ward Administrator duties being combined into one full time role.
At Beech Ward, we pride ourselves on being a dedicated, passionate and skilled team, driven by the motivation to improve the lives and mental health of older adults.
"Team support is outstanding." - Ruth, Staff Nurse on Beech
"We are a caring and compassionate team." - Hannah, Discharge Facilitator
"Staff go beyond the call of duty." - A service user.
This is a rare and exciting opportunity to work within a dynamic team in a service that has been rated as Outstanding by the CQC. Working alongside the Beech Team, you will support the team to ensure that service users receive a high standard of person-centred care which enables them to recover in a timely way.
Administration services underpin all of our clinical activity at Devon Partnership NHS Trust, which means our dedicated and enthusiastic administration workforce are vital to the delivery of first class care. The role is an essential and pivotal post within the ward. There will be an expectation for the post holder to be highly motivated, flexible and multi-skilled with excellent organisational skills. The post holder will have high standard of experience and knowledge using Microsoft Office packages and experience of using bespoke IT systems.
The Ward Administrator essentially provides the administration function for the clinical teams and associated members (MDT) who work on the ward.
The postholder will be responsible for providing effective and efficient clerical and administrative support to an assigned Consultant, associated medical staff and the multi-disciplinary team where appropriate.
The postholder will work very closely with the Ward Manager and their team to provide the administrative function required for the services to operate effectively and efficiently.
The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes. They will need to be able to work within a team effectively and share work streams where appropriate.
The role will involve the coordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems.
About us
Please see the attached Job Description and Person Specification which will provide further information on this role. Due to the Medical Secretary and Ward Administration aspects of this role, both job descriptions are attached although duties and responsibilities overlap.
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