Ipswich PUBLISHED MON 25 NOV 2024

Band 4: £26,530 to £29,114 a year per annum pro rata PERMANENT
NHS

East Suffolk and North Essex NHS Foundation Trust rtJAvqDD

The East Suffolk and North Essex NHS Foundation Trust is seeking a part-time Administrator for the Assurance Reporting team in Colchester/Ipswich. In this pivotal role, the successful candidate will provide comprehensive administrative support, focusing on performance reporting for the Executive team, which includes the preparation of monthly Integrated Performance Reports and the administration of assurance meetings. The position offers flexibility for remote work, making it a great opportunity for individuals looking to balance professional and personal commitments.

Responsibilities include managing and prioritizing administrative tasks, enhancing team efficiency, and offering leadership and training to other staff members. This role is ideal for someone enthusiastic and motivated, eager to gain experience in a dynamic healthcare environment while ensuring high standards of support for the trust's operational and strategic objectives.

We are looking for an enthusiastic and motivated part time administrator to support the Financial Strategy & Assurance Reporting Team.

As a Senior Administrator, you will play a pivotal role in providing comprehensive administrative support in a dynamic and fast-paced environment.

Your responsibilities will involve all aspects of hospital business supporting the Trust's performance reporting to the Executive team.

This includes supporting the production of the monthly Integrated Performance Report for the Board of Directors, administration of monthly assurance meetings between the Executive team and divisional leaders, as well as assisting with the annual business planning process for both clinical and corporate areas.

This is a great opportunity to gain experience of working within a support role in the Trust, and provides the flexibility of working from home to support your work/life balance.

Provide high level of administrative support to the Financial Strategy & Assurance Reporting team. Ensuring that the tasks stated under the responsibilities and accountabilities section are delivered to a high standard level.

Consistent provision of higher level comprehensive and efficient secretarial/ administrative support
Manage, prioritise, plan and organise own time and co-ordinate that of your team if appropriate, using extensive knowledge, skills and experience.
Provide leadership that encourages high performance from other staff within your team, with the aim of maintaining optimum efficiency within the department.
Train and provide support/line management to enable other team members to deliver an efficient administrative/secretarial service

About us
For full details of the responsibilities and duties of this role please see the attached job description.

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More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for an Administrator - Assurance Reporting: Click to view

To work as an Administrator in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often sought after in administrative roles:

Technical Skills:

1. Computer Literacy: Proficiency in using word processing, spreadsheet, and presentation software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).

2. Data Entry and Management: Ability to accurately enter and manage data in databases and other systems.

3. Organisational Software: Familiarity with tools like project management software (e.g., Trello, Asana), email clients, and calendar management systems.

4. Basic Financial Skills: Understanding of budgeting, invoicing, and basic accounting processes may be advantageous.

5. Record Keeping: Ability to maintain and manage physical and digital filing systems.

Soft Skills:

1. Communication Skills: Strong verbal and written communication skills for effective interaction with colleagues, clients, and stakeholders.

2. Attention to Detail: A keen eye for detail to ensure accuracy in documentation and tasks.

3. Time Management: Ability to prioritize tasks and manage time efficiently to meet deadlines.

4. Problem-Solving: Capability to identify issues and provide practical solutions.

5. Teamwork: Willingness to work collaboratively with others in a team environment.

Interpersonal Skills:

1. Customer Service: Skills in dealing with clients and providing excellent service when required.

2. Professionalism: Maintaining a professional demeanor within the workplace.

3. Adaptability: Flexibility to adapt to changing situations and demands.

Additional Considerations:

- Experience: Previous administrative experience can be beneficial, although entry-level positions may not require extensive experience.

- Qualifications: While not always necessary, having relevant qualifications (such as an NVQ in Business Administration or similar) can be advantageous.

- References: Good references from previous employers can enhance your application.

Continuous Learning:

- Staying updated with new technologies and software commonly used in administration can also be beneficial for career advancement.

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Administrator - Assurance Reporting inColchester/Ipswich inColchester/Ipswich PUBLISHED MON 25 NOV 2024

East Suffolk and North Essex NHS Foundation Trust rtJAvqDD

About us For full details of the responsibilities and duties of this role please see the attached job description.

About us
For full details of the responsibilities and duties of this role please see the attached job description.