The role of Administrator at HMP Berwyn, within Betsi Cadwaladr University Health Board, involves providing comprehensive administrative support to the Health & Wellbeing team. Key responsibilities include organizing meetings, preparing related documentation, taking minutes, sourcing information, and analyzing data for reporting. The position requires proficiency in various IT systems and serves as the primary point of contact for the team.
Candidates should possess excellent organisational skills and hold an NVQ Level 3 in Administration or equivalent experience. Fluency in Welsh is desirable but not mandatory. Applicants should be aware that they must pass a DBS and prison vetting clearance prior to employment, and in-person interviews will be conducted at the facility to ensure candidates are familiar with the environment.
Candidates should possess excellent organisational skills and hold an NVQ Level 3 in Administration or equivalent experience. Fluency in Welsh is desirable but not mandatory. Applicants should be aware that they must pass a DBS and prison vetting clearance prior to employment, and in-person interviews will be conducted at the facility to ensure candidates are familiar with the environment.
You will be responsible for:
- Providing comprehensive administrative support
- Arranging meetings, preparation of meeting papers and taking minutes of meetings.
- Sourcing and providing information, including report collation and data analysis in line with local and national reporting mechanisms
- Utilising a range of IT systems to develop and populate clinics
- Being the first point of contact for the team
Please note that any offer of employment will be subject to the successful receipt of a DBS and prison vetting clearances.
Please note if your application is successful and you are invited to interview, they will be held on site at HMP Berwyn to ensure candidates have an understanding of the environment. Requests for virtual interviews will not be accepted.
This is an excellent opportunity to work within the Health & Wellbeing team at HMP Berwyn.
We are looking for an experienced administrator.
You will have excellent organisational skills and be qualified at NVQ Level 3 in Administration or have an equivalent level of knowledge and experience.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
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You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
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Useful skills for an Administrator - HMP Berwyn:
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To work as an Administrator in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often sought after in administrative roles:
Technical Skills:
1. Computer Literacy: Proficiency in using word processing, spreadsheet, and presentation software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).
2. Data Entry and Management: Ability to accurately enter and manage data in databases and other systems.
3. Organisational Software: Familiarity with tools like project management software (e.g., Trello, Asana), email clients, and calendar management systems.
4. Basic Financial Skills: Understanding of budgeting, invoicing, and basic accounting processes may be advantageous.
5. Record Keeping: Ability to maintain and manage physical and digital filing systems.
Soft Skills:
1. Communication Skills: Strong verbal and written communication skills for effective interaction with colleagues, clients, and stakeholders.
2. Attention to Detail: A keen eye for detail to ensure accuracy in documentation and tasks.
3. Time Management: Ability to prioritize tasks and manage time efficiently to meet deadlines.
4. Problem-Solving: Capability to identify issues and provide practical solutions.
5. Teamwork: Willingness to work collaboratively with others in a team environment.
Interpersonal Skills:
1. Customer Service: Skills in dealing with clients and providing excellent service when required.
2. Professionalism: Maintaining a professional demeanor within the workplace.
3. Adaptability: Flexibility to adapt to changing situations and demands.
Additional Considerations:
- Experience: Previous administrative experience can be beneficial, although entry-level positions may not require extensive experience.
- Qualifications: While not always necessary, having relevant qualifications (such as an NVQ in Business Administration or similar) can be advantageous.
- References: Good references from previous employers can enhance your application.
Continuous Learning:
- Staying updated with new technologies and software commonly used in administration can also be beneficial for career advancement.
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