Department Administrator inEdinburgh inEdinburgh PUBLISHED 3 JUL 2024

Department Administrator | Part-time | 17.5 hours



Salary
: | £28,332 - £30,419 (Pro rata based on full time equivalence of 35 hours)


Hourly Rate
: £15.50 - £16.64 per hour


Hours
: 17.5 hours per week | two or three days across Monday - Friday


Location
: National Museum of Scotland, Edinburgh

National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world.

We are looking for detail oriented, honest and service-driven individuals to join our
Learning & Engagement
team.


Benefits of joining us as our Learning & Engagement will include
:

• Annually alongside your salary of £28,332 - £30,419, National Museums Scotland contributes £8,2£8,812 towards you being a member of the Civil Service Pension Scheme
• A generous annual leave of 28.5 days - rising to 33.5 after 5 years, plus 8 paid days public holidays (Pro-rata)
• Cycle to Work scheme
• Free access to national (and international) museums and exhibitions
• Exclusive discounts on both local and national High Street and online retailers
• A range of wellbeing benefits including Employee Assistance Programme 24/7
• Flexible working options such as hybrid working, paid special leave, career breaks and unpaid leave
• Access to all the above and more from day one of employment.
  
  

About the Department Administrator role
:

From dealing with databases to supporting school and online events, no two days are the same in this role. Our Learning & Engagement department is a busy and bustling area covering things from varied programmes to in person late night events. They work across multiple sites and engage directly with our diverse audience and this position puts you right in the middle of it helping to support at all levels departmentally.


As a Department Administrator at National Museums Scotland you will
:

• Administration of digital information including updating webpages, administering electronic systems, maintenance of subscriptions on relevant systems, administering digital schools sessions via video platforms and administering online events
• Collate department information for reporting purposes such as KPI database, carbon capture, schools database, keeping accurate records and liaising with colleagues across the department when information is required
• Manage the administration of the department databases including use of CRM (Customer Relationship Management) system and support key deadlines across the department.
  
  

Skills and experience we’re looking for in our Department Administrator
:

• Experience in a role involving a range of administrative tasks
• Experience in using a CRM system
• Excellent ICT skills in MS Office, Excel, MS Teams, Outlook, and databases
  
  

Hiring the right person for the right job is everything to us. We want to encourage you to apply if you think this is the role for you.


Please be sure to view our recruitment pack for this role (available on our careers website: careers.nms.ac.uk) for full details of the position that may help with your application.