Project Administration Officer - Student Mental Health Partnership inCardiff inCardiff PUBLISHED 19 SEP 2024

19BR

Academic & Student Support Services

Managerial, Professional and Specialist Staff – MPSS

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This post is currently open to employees of Cardiff University only. Please do not apply if you do not have a current contract of employment with the University.

Internal Applicants Only - Project Administration Officer - Student Mental Health Partnership


We are seeking a Partnership Administration Officer within the division of Student Life. The role holder will coordinate and support the running of the Southeast Wales Mental Health Partnership (SEWMHP) office and the associated administrative activities. The role holder should have strong administrative experience and be proficient with Microsoft Office packages like Excel and Word. The role requires a good communicator due to the collaborative nature of the work which includes all the Student Services Teams, NHS Primary Care partners and the Mental Health University Liaison Service (MHULS) (an NHS Mental Health Service which is located on campuses in Cardiff since April 2022). The role holder would assist with appointment booking and data collection for the MHULS and would need to be based in the Centre for Student Life at least 3 days a week.

The Southeast Wales Mental Health Partnership includes Cardiff University, Cardiff Metropolitan University, the University of South Wales (including the Royal Welsh College of Music and Drama) and Cardiff and Vale University Health Board. The SEWMHP is jointly funded to develop a shared programme of work which will improve access to mental health support for higher education students across the region. The funding is secured until July 2025, but additional funding is currently being sought for the role for a longer contract.

As the biggest university in Wales – and a major employer, with more than 7,000 staff – we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.

The post is full time (35 hours per week) and fixed term until 31st July 2025.

Salary: £32,332 to £34,980 per annum (Grade 5)

Cardiff University offers many excellent benefits, including 37 days annual leave (plus bank holidays), pro rata for part time staff, local pension scheme, a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.


Closing date: Wednesday, 25 September 2024

External applications are currently not being considered for this post. If the decision is made to open the post to external candidates, the strapline at the top will be removed and you will be given ample time to apply – please check back periodically for details.



Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.



Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.



Job Description



Key Duties

• Provide professional advice and guidance on office management processes and procedures to the partnership, using judgement and creativity to suggest the most appropriate course of action where appropriate, and ensuring complex and conceptual issues are understood.
• Investigation and analysis of specific issues regarding new partnership initiatives, drafting recommendation reports, supported by the Southeast Wales Mental Health Partnership, NHS team members and other expertise as required.
• Ensure that the provision of administrative support is delivered to the partnership and MHULS, proactively changing the delivery according to requirements.
• Collaborate and coordinate with others to make recommendations for improvements or developments of established processes and procedures.
• Establish and maintain working relationships with key contacts, developing appropriate communication links with the Universities, NHS and outside bodies as required.
• Create specific working groups from colleagues across the partnership to achieve partnership objectives.
• Process purchase orders, invoice requests and payments for partnership resource and activities. Tracking and reporting the spend on the partnership spreadsheets.
• Supervise and coordinate specific partnership staff on an occasional basis to accomplish key objectives.
• Develop and deliver training within the partnership as required.
• Undertake a variety of administrative duties to support the SEWMHP and MHULS, including appointment booking and sending patient letters.
• Instruct and guide other employees across the partnership about the development process and implementation as required.
  
  

General Duties

• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
• Abide by University policies on Health and Safety and Equality and Diversity.
• Perform other duties occasionally which are not included above, but which will be consistent with the role.
  
  

Please note: A Disclosure and Barring (DBS) check will be carried out for the successful candidate.

Person Specification


Important Notice

• It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable.
• As part of the application process you will be asked to provide this evidence via a supporting statement.
• Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below.
• Your app