What might it look like to work here?
Stand by, we'll show you...
Stand by, we'll show you...
As well as providing mandatory health screening and vaccinations for Medical, Dental and Healthcare students, the department receives referrals from across the university to support students to succeed in their studies.
18510BRAcademic & Student Support Services
Administrative Support
Advert
Administrative Assistant
Cardiff University's Student Occupational Health team is seeking to appoint an enthusiastic Administrative Assistant, with an interest in contributing to the continuous improvement culture within the existing team.
The Student Occupational Health Service operates within the Student Support and Wellbeing Division. The successful candidate will be part of a friendly administrative team working in collaboration with the clinical team, in a busy clinical service. Based at the Heath Park Campus the service predominantly supports healthcare students from enrolment through to graduation.
As well as providing mandatory health screening and vaccinations for Medical, Dental and Healthcare students, the department receives referrals from across the university to support students to succeed in their studies. The successful candidate will predominantly provide secretarial support to the Occupational Health Physicians as well as contribute to reception support at Cardigan House; offering advice and guidance on services provided across the Division. Therefore, we are looking for someone who has exceptional attention to detail and customer service skills with proven ability to maintain excellent service delivery and problem solve within a busy and complex working environment.
The post is full time, 35 hours per week, and open ended.
Standard Shift Pattern - Monday to Friday
Salary: £23,700 - £24,533 per annum (Grade 3)
Cardiff University offers many excellent benefits, including 32 days annual leave (plus bank holidays), pro rata for part time staff, local pension scheme, a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.
Date advert posted: Friday, 26 April 2024
Closing date: Friday, 10 May 2024
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.
Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.
Job Description
Key Duties
- Provide accurate and confidential secretarial support to the Occupational Health Physicians, liaising with and advising internal and external professionals and students.
- The delivery of high quality, accurate medical reports with utmost attention to detail.
- Maintain an effective audit trail using the systems and databases available to ensure student appointments are followed up and all actions are undertaken as required.
- To become familiar with the breadth of student support services at Cardiff University and relevant services elsewhere within the university.
- To undertake a full range of reception and administrative duties, including responding to emails and answering telephone enquiries; diary management, sorting and distributing mail and emails to appropriate individuals, filing, scanning and photocopying.
- To produce a wide range of documents including letters, reports, minutes (the taking of, production and distribution) and other materials using a wide range of Microsoft applications e.g. Word, Excel, Access and PowerPoint.
- Management of electronic diary system for room bookings, team members’ diaries and group calendars.
- To be responsible for maintaining, updating and conducting standard searches with the databases or spread sheets to produce standard reports and establishing new systems where appropriate.
- To maintain/set up office systems and processes, suggesting improvements and contributing to their continued development.
- To take responsibility for the administration of a specific event, project or area of work as directed by line-management.
- To organise travel (taxi) for members of the Student Support Centre, upon request.
- To support the work of the team, to contribute to team meetings, develop good practice within the team and assist colleagues in their work.
General Duties
- Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
- To abide by all University policies including Health and Safety and Equality and Diversity and act in accordance with University values and behaviours.
- Perform other duties occasionally which are not included above, but which will be consistent with the role.
Important Notice
- It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable.
- As part of the application process you will be asked to provide this evidence via a supporting statement.
- Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below.
- Your application will be considered based on the information you provide under each element.
When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for 18510BR
Essential Criteria
Qualifications and Education
- NVQ 2/GCSE level A-C or equivalent
- Significant experience of providing administrative and front of house and secretarial support ideally in a healthcare services environment using common office IT packages (e.g. MS Office).
- Demonstrable knowledge of GDPR requirements in the context of clinical service provision.
18510BR
Academic & Student Support Services
Administrative Support
Advert
Administrative Assistant
Cardiff University's Student Occupational Health team is seeking to appoint an enthusiastic Administrative Assistant, with an interest in contributing to the continuous improvement culture within the existing team.
The Student Occupational Health Service operates within the Student Support and Wellbeing Division. The successful candidate will be part of a friendly administrative team working in collaboration with the clinical team, in a busy clinical service. Based at the Heath Park Campus the service predominantly supports healthcare students from enrolment through to graduation.
As well as providing mandatory health screening and vaccinations for Medical, Dental and Healthcare students, the department receives referrals from across the university to support students to succeed in their studies. The successful candidate will predominantly provide secretarial support to the Occupational Health Physicians as well as contribute to reception support at Cardigan House; offering advice and guidance on services provided across the Division. Therefore, we are looking for someone who has exceptional attention to detail and customer service skills with proven ability to maintain excellent service delivery and problem solve within a busy and complex working environment.
The post is full time, 35 hours per week, and open ended.
Standard Shift Pattern - Monday to Friday
Salary: £23,700 - £24,533 per annum (Grade 3)
Cardiff University offers many excellent benefits, including 32 days annual leave (plus bank holidays), pro rata for part time staff, local pension scheme, a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.
Date advert posted: Friday, 26 April 2024
Closing date: Friday, 10 May 2024
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.
Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.
Job Description
Key Duties
General Duties
Important Notice
When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for 18510BR
Essential Criteria
Qualifications and Education
Academic & Student Support Services
Administrative Support
Advert
Administrative Assistant
Cardiff University's Student Occupational Health team is seeking to appoint an enthusiastic Administrative Assistant, with an interest in contributing to the continuous improvement culture within the existing team.
The Student Occupational Health Service operates within the Student Support and Wellbeing Division. The successful candidate will be part of a friendly administrative team working in collaboration with the clinical team, in a busy clinical service. Based at the Heath Park Campus the service predominantly supports healthcare students from enrolment through to graduation.
As well as providing mandatory health screening and vaccinations for Medical, Dental and Healthcare students, the department receives referrals from across the university to support students to succeed in their studies. The successful candidate will predominantly provide secretarial support to the Occupational Health Physicians as well as contribute to reception support at Cardigan House; offering advice and guidance on services provided across the Division. Therefore, we are looking for someone who has exceptional attention to detail and customer service skills with proven ability to maintain excellent service delivery and problem solve within a busy and complex working environment.
The post is full time, 35 hours per week, and open ended.
Standard Shift Pattern - Monday to Friday
Salary: £23,700 - £24,533 per annum (Grade 3)
Cardiff University offers many excellent benefits, including 32 days annual leave (plus bank holidays), pro rata for part time staff, local pension scheme, a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.
Date advert posted: Friday, 26 April 2024
Closing date: Friday, 10 May 2024
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.
Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.
Job Description
Key Duties
- Provide accurate and confidential secretarial support to the Occupational Health Physicians, liaising with and advising internal and external professionals and students.
- The delivery of high quality, accurate medical reports with utmost attention to detail.
- Maintain an effective audit trail using the systems and databases available to ensure student appointments are followed up and all actions are undertaken as required.
- To become familiar with the breadth of student support services at Cardiff University and relevant services elsewhere within the university.
- To undertake a full range of reception and administrative duties, including responding to emails and answering telephone enquiries; diary management, sorting and distributing mail and emails to appropriate individuals, filing, scanning and photocopying.
- To produce a wide range of documents including letters, reports, minutes (the taking of, production and distribution) and other materials using a wide range of Microsoft applications e.g. Word, Excel, Access and PowerPoint.
- Management of electronic diary system for room bookings, team members’ diaries and group calendars.
- To be responsible for maintaining, updating and conducting standard searches with the databases or spread sheets to produce standard reports and establishing new systems where appropriate.
- To maintain/set up office systems and processes, suggesting improvements and contributing to their continued development.
- To take responsibility for the administration of a specific event, project or area of work as directed by line-management.
- To organise travel (taxi) for members of the Student Support Centre, upon request.
- To support the work of the team, to contribute to team meetings, develop good practice within the team and assist colleagues in their work.
General Duties
- Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
- To abide by all University policies including Health and Safety and Equality and Diversity and act in accordance with University values and behaviours.
- Perform other duties occasionally which are not included above, but which will be consistent with the role.
Important Notice
- It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable.
- As part of the application process you will be asked to provide this evidence via a supporting statement.
- Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below.
- Your application will be considered based on the information you provide under each element.
When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for 18510BR
Essential Criteria
Qualifications and Education
- NVQ 2/GCSE level A-C or equivalent
- Significant experience of providing administrative and front of house and secretarial support ideally in a healthcare services environment using common office IT packages (e.g. MS Office).
- Demonstrable knowledge of GDPR requirements in the context of clinical service provision.
More information related to this job opportunity, from jobsincare:
Possible interview questions for this job
Click to view Start practice interview NEW!
Please wait...this will take a moment...
Please wait...this will take a moment...
Similar
Administrative Assistant roles
inCardiff
51.483699798583984 -3.168100118637085 Cardiff, Wales, United Kingdom 
Locations are approximate.
Learn more