195936 R1 (PP) Personal Assistant inDalkeith inDalkeith PUBLISHED 5 SEP 2024

Band 4

NHS Lothian

Exciting Opportunity for Administrative Staff looking to progress.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Permanent, Band 4, (£27,598 - £30,, 18.5 hours (0.5 WTE), Monday to Friday within core office hours, based at Fairfield House, Dalkeith

Exciting Opportunity for Administrative Staff looking to progress. To provide personal assistant support to the Integration Manager within Midlothian Health & Social Care Partnership.

Midlothian Health & Social Care Partnership are looking to appoint a Personal Assistant, to provide personal assistant support to a member of the Executive Leadership Team (which includes the Joint Director, Integration Manager, Heads of Service, Clinical Director, Chief Nurse, and Chief AHP).

This successful candidate will be required to access both NHS Lothian and Midlothian Council systems. This is an essential requirement of the role to support the Executive Leadership Team in Midlothian Health & Social Care Partnership.

The postholder will provide a comprehensive secretarial and administrative service to ensure the smooth operation of the department. They are responsible for managing an executive manager’s diary, managing communication into the office, and managing meetings including preparation and circulation of papers, minute-taking, and follow-up. The postholder will also take on general administrative duties to support the executive manager and their service leads as required.

It is essential that the postholder has had previous Personal Assistant experience of supporting an Executive Management / Senior Management Team.

The post holder will need to be flexible where the service requires in times of increased activity, annual leave, and sickness. They will have great time management, prioritisation, organisational, and communication skills to meet competing demands from different sources to ensure a well-coordinated, efficient, and professional service is provided at all times.

The post will require a wide range of communication with internal colleagues and managers, as well as the public and external organisations such as other local authorities, voluntary organisations, private companies, and other Health Boards.

The post holder will be a mixture of office based within Midlothian and remote working. This post will be within normal business hours, Monday-Friday.

For further information on what is included in the role and what skills/experience are required, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions, please contact Lisa Cumming, Business Support Manager on or .

Please note: As this post is part-time the salary will be pro-rata.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Permanent, Band 4, (£27,598 - £30,, 18.5 hours (0.5 WTE), Monday to Friday within core office hours, based at Fairfield House, Dalkeith

Exciting Opportunity for Administrative Staff looking to progress. To provide personal assistant support to the Integration Manager within Midlothian Health & Social Care Partnership.

Midlothian Health & Social Care Partnership are looking to appoint a Personal Assistant, to provide personal assistant support to a member of the Executive Leadership Team (which includes the Joint Director, Integration Manager, Heads of Service, Clinical Director, Chief Nurse, and Chief AHP).

This successful candidate will be required to access both NHS Lothian and Midlothian Council systems. This is an essential requirement of the role to support the Executive Leadership Team in Midlothian Health & Social Care Partnership.

The postholder will provide a comprehensive secretarial and administrative service to ensure the smooth operation of the department. They are responsible for managing an executive manager’s diary, managing communication into the office, and managing meetings including preparation and circulation of papers, minute-taking, and follow-up. The postholder will also take on general administrative duties to support the executive manager and their service leads as required.

It is essential that the postholder has had previous Personal Assistant experience of supporting an Executive Management / Senior Management Team.

The post holder will need to be flexible where the service requires in times of increased activity, annual leave, and sickness. They will have great time management, prioritisation, organisational, and communication skills to meet competing demands from different sources to ensure a well-coordinated, efficient, and professional service is provided at all times.

The post will require a wide range of communication with internal colleagues and managers, as well as the public and external organisations such as other local authorities, voluntary organisations, private companies, and other Health Boards.

The post holder will be a mixture of office based within Midlothian and remote working. This post will be within normal business hours, Monday-Friday.

For further information on what is included in the role and what skills/experience are required, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions, please contact Lisa Cumming, Business Support Manager on or .

Please note: As this post is part-time the salary will be pro-rata.


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