Executive Personal Assistant *Internal Applicants Only* inCarlisle inCarlisle PUBLISHED 1 DEC 2023
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Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro Tel: , or email:
Unlock Tel: ,
email
or complete the
online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows
if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY
The post holder will provide comprehensive support to the nominated Executive Director resolving day-to-day problems independently. Make informed decisions, ensuring agreed targets are met in accordance with standards, policies and procedures. Act as a source of advice and guidance, and the first point of contact for enquiries. Coordinate the preparation of agendas and minutes taking appropriate follow up action as required.
The post holder will appropriately manage confidential, complex and sensitive information concerning staff and the Trust as a whole, exercising discretion and upholding high professional and ethical standards at all times.
Undertake duties, roles and responsibilities to support other members of the Corporate Administration Executive Team to deliver all their work so Trust guidelines and directives are adhered to and all national targets are met.
The post holder will be a key member of the Corporate Administration Executive Team and will undertake roles and responsibilities in accordance with the grade and nature of the post. This will include specific project work and full meeting facilitation of departmental and Executive meetings. The post holder will be a proactive team member contributing to the success of the whole Executive Management Team and assisting in improving processes and procedures whilst offering excellent client focus and customer service.
We require someone who is flexible and adaptable to the needs of the office as well as having the ability to react to urgent and competing demands with an ability to prioritise a heavy workload.
Someone who can work as part of a team and independently and willing to be involved in and undertake work on behalf of and provide support to immediate colleagues as and when required.
Administrative and Personal Assistant duties to the Executive team including:
- Meeting deadlines and producing high standard work on a day to d day basis.
- Attention to detail and timely follow through.
- Maintaining relevant records ensuring accurate data input.
- Provide and receive complex and sensitive data on behalf of the Executive team.
- Exercise tact and diplomacy and persuasive skills in communication which could be with distressed patients.
- Discrete, trustworthy and honest.
- Prepare relevant briefings/file notes etc.
- Prepare agendas and papers for meetings/conferences etc and attend to take minutes when required., also organising venues, catering, transport, accommodation etc.
- Order and maintain all office consumables.
- Coordinate and manage diaries and inboxes.
- Operate a robust brought forward system and ensure documentation is readily available when required.
- Work collaborative with other PAs and the Chief Executive's office and provide cover during absence.
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro Tel: , or email:
Unlock Tel: ,
email
or complete the
online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows
if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY
The post holder will provide comprehensive support to the nominated Executive Director resolving day-to-day problems independently. Make informed decisions, ensuring agreed targets are met in accordance with standards, policies and procedures. Act as a source of advice and guidance, and the first point of contact for enquiries. Coordinate the preparation of agendas and minutes taking appropriate follow up action as required.
The post holder will appropriately manage confidential, complex and sensitive information concerning staff and the Trust as a whole, exercising discretion and upholding high professional and ethical standards at all times.
Undertake duties, roles and responsibilities to support other members of the Corporate Administration Executive Team to deliver all their work so Trust guidelines and directives are adhered to and all national targets are met.
The post holder will be a key member of the Corporate Administration Executive Team and will undertake roles and responsibilities in accordance with the grade and nature of the post. This will include specific project work and full meeting facilitation of departmental and Executive meetings. The post holder will be a proactive team member contributing to the success of the whole Executive Management Team and assisting in improving processes and procedures whilst offering excellent client focus and customer service.
We require someone who is flexible and adaptable to the needs of the office as well as having the ability to react to urgent and competing demands with an ability to prioritise a heavy workload.
Someone who can work as part of a team and independently and willing to be involved in and undertake work on behalf of and provide support to immediate colleagues as and when required.
Administrative and Personal Assistant duties to the Executive team including:
- Meeting deadlines and producing high standard work on a day to d day basis.
- Attention to detail and timely follow through.
- Maintaining relevant records ensuring accurate data input.
- Provide and receive complex and sensitive data on behalf of the Executive team.
- Exercise tact and diplomacy and persuasive skills in communication which could be with distressed patients.
- Discrete, trustworthy and honest.
- Prepare relevant briefings/file notes etc.
- Prepare agendas and papers for meetings/conferences etc and attend to take minutes when required., also organising venues, catering, transport, accommodation etc.
- Order and maintain all office consumables.
- Coordinate and manage diaries and inboxes.
- Operate a robust brought forward system and ensure documentation is readily available when required.
- Work collaborative with other PAs and the Chief Executive's office and provide cover during absence.
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