Estates Officer - Energy Management inManchester inManchester PUBLISHED 10 MAY 2024

Main Duties and Responsibilities

• To ensure compliance with all current and emerging energy and environmental legislation and NHS guidance.
• Develop the Estates Energy Strategy.
• On-going review and implementation of relevant policies and practices related to energy and water.
• Establish baseline energy figures and targets for future reductions and monitor accordingly.
• Identify and investigate irregularities in energy and water usage and expenditure using different methods including energy management software.
• Contribute to the Net Zero and Decarbonisation Strategies for Trust sites working closely with Estates and Capital Planning colleagues.
• Monitor and report on operational issues with the energy and water infrastructure.
• Apply for CHPQA for combined heat & power units (CHP).
• Provide regular reports on utilities consumption and demand.
• Lead the development and maintenance of quality performance reporting systems which support compliance and proactive management of government schemes in relation to Estates energy management and compliance.
• Use the Building Management System (BMS) effectively to ensure optimal energy performance of our existing and future estate.
• Provide information to assist with completion of annual ERIC returns, annual reports, Freedom of Information Requests (FOIs) and other requirements for the Trust.
• Assist in the development and maintenance of Directorate Policies and Procedures.
• Provide professional and technical advice regarding energy issues to the Estates Department and other Trust directorates and divisions.
• Identify improvement opportunities associated with energy saving measures, reducing carbon and saving money.

Planning and Organisational Duties

• Promote sustainability and carbon reduction within the Trust, adhering to our Green Plan and Net Zero strategy and ensuring that all our business is conducted in a sustainable manner.
• Project manage energy and carbon reduction schemes as required.
• Compile and maintain accurate records and data related to job role and use this to demonstrate the Trusts position when required.
• Recognise and assess the environmental impact of energy related Trust activities and services and advise where appropriate on remedial actions to reduce the Trusts environmental impact

Communications and Key Working Relationships

• Maintain a high profile within the Trust to educate staff and visitors on how they can assist with energy conservation and the environmental impact; with the aim to improve awareness and, where possible, reduce costs.
• Provide advice and support on energy management and sustainability issues. Advise the Capital PlanningTeam and external designers on Trust requirements in relation to capital investment projects.
• The postholder will deal with members of staff from all disciplines within the Trust as well as patients and visitors

Responsibility for Finance

• Engage with energy suppliers, identify support available to improve performance of the contracts and identify savings.
• Work with procurement and the Sustainability Manager to retender energy contracts, ensuring secure provision and value for money is achieved.
• Identify cost effective opportunities for increasing energy efficiency.
• Ensure compliance with Trust standing orders and standing financial instructions.
• Act as budget holder for the energy and water budget (circa. £11m)
• Check and validate all utility bills using accurate reads (where possible) and lead on invoice dispute resolution.
• Identify and develop invest to save schemes.
• Explore potential funding opportunities associated with energy and carbon reduction schemes on behalf of the organisation.
• Assist with the development and submission of funding bids to progress energy and carbon reduction schemes

Responsibility for Training and Personal Development

• Take responsibility in agreement with their line manager for their own personal development by ensuring Continuous Professional Development.
• Undertake all mandatory training required for the role

Responsibility for Human Resources

• To communicate with and train and educate staff at all levels within the organisation on energy management.
• The postholder is required to abide by the Trust's policies and procedures and to actively support the Trust's commitment to equality and diversity in both employment and the delivery of services. All patients, staff and visitors must be treated equitably, with dignity and respect taking into account their race, gender, ethnic origin, age, disability, sexuality etc.
• The jobholder should always respect patient confidentiality and not divulge patient information unless sanctioned by the requirements of the role

Responsibilities for Information Resources

• Responsible for managing and maintaining complex energy data returns and monitoring databases used on all trust sites in relation to energy and utility services.
• Responsible for completion of energy, water and carbon information for statutory returns (e.g., ERIC/PAM).
• To record and manage accurate energy, water and carbon usage/costs information as required.
• To provide energy information for the Sustainability section of the Trusts Annual report.
• To provide information on energy and carbon reduction/efficiency measures to all Trust staff

Responsibilities for Research and Development

• Participate in internal and Trust staff surveys and audits as required.
• Undertake surveys, audits and evaluations of energy & water use and supply contractor services.
• Conduct condition surveys and audits of energy installations to ensure compliance.
• Conduct research into new energy, water and carbon related technologies, to reduce costs and improve environmental performance

Freedom to Act

• Lead specialist giving advice to the Trust on energy & sustainability/carbon reduction issues,
• Has the freedom to act with own interpretation on a broad range of specialist energy management and sustainability/carbon reduction tasks including financial and operational decisions.
• Ability to work under pressure to tight deadlines.
• Ability to work unsupervised and can take and justify decisions when required to do so and ensure that all work is guided by the Estates operational procedures and working practices.
• Report all untoward incidents or observations to the relevant senior Estates officers.
• Will advise the Head of Estates & Facilities on all matters relating to energy and water management, usage, costs and carbon footprint

Physical Effort

• Undertake extended periods of sitting or standing at a desk / workstation inputting / designing / drawing via a keyboard.
• Occasional need to access and inspect under floor ducts, roof spaces, etc. using ladders and access equipment involving manual handling.
• Will be involved in auditing all activities across the Trust that use energy and water, including theatres, mortuary, laboratories and pharmacy. This will involve tours of wards and departments and involve regular inspections of plant rooms and energy centres.

Mental Effort

• Must be able to receive, assess and produce technical complex information, energy audits/inspections, energy and water usage and cost data and interpret energy efficiency/carbon reduction feasibility studies. Frequent concentration required on detailed technical documents, energy results, invoices, contracts and specifications.
• Due to the nature of the role, the work pattern is frequently disturbed requiring a flexible and adaptable approach and focus on patient-centric working.
• Produce monthly energy water and carbon usage and cost reports and undertake assessment and analysis on specific Estates issues. Prepare board reports, as and when required, on Trust energy and water consumption/cost/carbon footprint

Emotional Effort

• Undertake work in patient environments.
• Will action and investigate energy related incidents and complaints where necessary communicating with clinicians, patients, relatives, contractors and staff.
• Direct patient contact

Working Conditions

• Regular need to work in plant rooms, ducts and external buildings while overseeing energy utilisation, generation and wastage.
• Exposure to hazardous and highly unpleasant substances including blood and bodily fluids, offensive waste, high temperature, low temperature, humid environments, heights, confined spaces and attend energy disruption/loss incidents.
• Regular requirement to wear clinical activity specific PPE i.e., scrubs or lab coats, to audit and inspect energy usage in specialist areas such as operating theatres, mortuary, sterile services, laboratories and pharmacy production areas. Occasional need to work outside in inclement weather.

This job description is not a complete list of duties but is intended to give a general indication of the range of work undertaken. It will vary over time as demands and priorities within the NHS change. Significant changes in the range of work undertaken will be made only after discussion with the post holder.

To be prepared to respond to emergency work outside normal working hours as and when the need is required in relation to the repair and service of site wide physical assets.

To be prepared to supervise work that may need to be carried outside of normal working hours. This will from time to time require you to work evenings, nights or weekends in addition to, or as alternative to your standard working hours. Flexibility is therefore an essential requirement of the position.

The Estates Officer (Energy) will be responsible for delivery of the Trust's Estates and Facilities' (E&F) strategic and operational approach to energy management services delivered across the Christie estate. Working in close partnership with Trust colleagues, commercial partners and service providers, the post holder will identify and implement opportunities to reduce emissions, energy consumption and cost. They will proactively monitor and manage energy consumption throughout the Trust. This will involve investigating, implementing and reviewing energy conservation measures, ensuring value for money.

They will ensure that statutory & best practice obligations in relation to energy management and sustainability are fulfilled. Areas of focus include, but not limited to; environmental legal compliance, Energy Efficiency, UK ETS, sustainable design and construction, carbon and Net Zero strategy, energy efficiency auditing, monitoring and evaluation, budget management, communication and energy management policies and protocols.

The reduction of energy and water consumption without affecting performance will be a key element of this role.

• To ensure compliance with all current and emerging energy and environmental legislation and NHS guidance.
• Develop the Estates Energy Strategy.
• On-going review and implementation of relevant policies and practices related to energy and water.
• Establish baseline energy figures and targets for future reductions and monitor accordingly.
• Identify and investigate irregularities in energy and water usage and expenditure using different methods including energy management software.
• Contribute to the Net Zero and Decarbonisation Strategies for Trust sites working closely with Estates and Capital Planning colleagues.
• Monitor and report on operational issues with the energy and water infrastructure.
• Apply for CHPQA for combined heat & power units (CHP).
• Provide regular reports on utilities consumption and demand.
• Lead the development and maintenance of quality performance reporting systems which support compliance and proactive management of government schemes in relation to Estates energy management and compliance.
• Use the Building Management System (BMS) effectively to ensure optimal energy performance of our existing and future estate.
• Provide information to assist with completion of annual ERIC returns, annual reports, Freedom of Information Requests (FOI's) and other requirements for the Trust.
• Assist in the development and maintenance of Directorate Policies and Procedures.