R&D Finance Administrator inPlymouth inPlymouth PUBLISHED 25 DEC 2023
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Job Description/Responsibilities:
(From JD)
1. To provide finance support to the Finance Team Leader to meet the requirements of Budget Holders and the Management and Financial Accounting teams and to enable accurate reporting of the monthly financial result of each Directorate in-line with closedown timetables.
2. This role will be team based and the primary duties of the job may not always be completed regularly by each team member, but they will be expected to have knowledge of and be able to cover each task.
3. To plan and organise straightforward tasks, some of which may be ongoing. Schedules work to ensure daily, monthly, quarterly, and annual financial timetables are met.
4. Month end Financial Results: To complete task lists including analysis and interpretation of data as required. Identifies errors and discrepancies and sorts out problems using a range of options.
5. Budget and expenditure movements, pay and non-pay: To accurately complete the correction of items identified as being incorrect, producing budget, accrual and permanent journals as required.
6. Balance sheet reconciliations: balance and reconcile simple control accounts.
7. Ensure that income and expenditure items are correctly coded to budgets. Produce any required analysis.
8. Invoicing: Ensure that income is invoiced in a timely and accurate manner and Credit notes are correctly raised.
9. Accounts Payable: Ensure all non-purchase order invoices are directed to the relevant budget holder for coding and approval and that credit notes are chased in a timely manner.
10. Accounts Payable: Answer complex supplier and budget holder queries on invoices.
11. Produce regular financial and management information. Comment on improvements and changes that could be made to processes, and once agreed, implement changes and new procedures.
12. Input financial data into computerised and paper databases/systems. Creates and updates complex financial spreadsheets.
13. Take part in any appropriate departmental training and demonstrate own activities to new starters or less experienced staff. Provides induction training for trainees or new members of staff.
14. Assists patients / clients during incidental contacts / provides non-clinical advice, information to patients / clients / relatives. Ensure all departmental policies and procedures are adhered to.
15. Budget commercial and non-commercial studies for research & liaise with sponsors and Principle Investigators where required.
COMMUNICATIONS & WORKING RELATIONSHIPS
1. To provide financial support to the Management Accountant, and other Finance staff.
2. To assist the Management Accountants in costing commercial & non-commercial costings when required.
3. To answer routine queries from Research Staff.
4. To answer routine queries from External organisations e.g., suppliers, and refer more detailed queries for line manager.
5. Handle sensitive information in a tactful and professional manner.
6. To liaise where necessary with members of staff from other Departments within the Trust e.g. Procurement, Payroll, Human Resources, and also with NHS Shared Business Service staff on day-to-day matters.
University Hospitals Plymouth NHS Trust is looking for an experienced Finance Administrator to join our Research & Development Finance Team based at Derriford Hospital.
Your duties within the team will range from answering queries from internal departments and liaising with sponsors around invoicing to budgeting clinical trials and grant applications whilst liaising with the principal investigators and lead nurses.
For more information, contact:
Chris Zampella - R&D Management Accountant
***Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.
The post holder will work closely with the rest of the finance team within Research & Development, there will be regular contact with sponsors of studies and local PI's/CI's to budget the studies that are in the pipeline.
There will routine finance processes that will take place each month, especially around the month end process and getting the cost and accruals for the new period.
You will also be analysing cost centres to ensure that costs are in the correct period, and analysing sets of data to provide meaningful information from it.
Job Description/Responsibilities:
(From JD)
1. To provide finance support to the Finance Team Leader to meet the requirements of Budget Holders and the Management and Financial Accounting teams and to enable accurate reporting of the monthly financial result of each Directorate in-line with closedown timetables.
2. This role will be team based and the primary duties of the job may not always be completed regularly by each team member, but they will be expected to have knowledge of and be able to cover each task.
3. To plan and organise straightforward tasks, some of which may be ongoing. Schedules work to ensure daily, monthly, quarterly, and annual financial timetables are met.
4. Month end Financial Results: To complete task lists including analysis and interpretation of data as required. Identifies errors and discrepancies and sorts out problems using a range of options.
5. Budget and expenditure movements, pay and non-pay: To accurately complete the correction of items identified as being incorrect, producing budget, accrual and permanent journals as required.
6. Balance sheet reconciliations: balance and reconcile simple control accounts.
7. Ensure that income and expenditure items are correctly coded to budgets. Produce any required analysis.
8. Invoicing: Ensure that income is invoiced in a timely and accurate manner and Credit notes are correctly raised.
9. Accounts Payable: Ensure all non-purchase order invoices are directed to the relevant budget holder for coding and approval and that credit notes are chased in a timely manner.
10. Accounts Payable: Answer complex supplier and budget holder queries on invoices.
11. Produce regular financial and management information. Comment on improvements and changes that could be made to processes, and once agreed, implement changes and new procedures.
12. Input financial data into computerised and paper databases/systems. Creates and updates complex financial spreadsheets.
13. Take part in any appropriate departmental training and demonstrate own activities to new starters or less experienced staff. Provides induction training for trainees or new members of staff.
14. Assists patients / clients during incidental contacts / provides non-clinical advice, information to patients / clients / relatives. Ensure all departmental policies and procedures are adhered to.
15. Budget commercial and non-commercial studies for research & liaise with sponsors and Principle Investigators where required.
COMMUNICATIONS & WORKING RELATIONSHIPS
1. To provide financial support to the Management Accountant, and other Finance staff.
2. To assist the Management Accountants in costing commercial & non-commercial costings when required.
3. To answer routine queries from Research Staff.
4. To answer routine queries from External organisations e.g., suppliers, and refer more detailed queries for line manager.
5. Handle sensitive information in a tactful and professional manner.
6. To liaise where necessary with members of staff from other Departments within the Trust e.g. Procurement, Payroll, Human Resources, and also with NHS Shared Business Service staff on day-to-day matters.
University Hospitals Plymouth NHS Trust is looking for an experienced Finance Administrator to join our Research & Development Finance Team based at Derriford Hospital.
Your duties within the team will range from answering queries from internal departments and liaising with sponsors around invoicing to budgeting clinical trials and grant applications whilst liaising with the principal investigators and lead nurses.
For more information, contact:
Chris Zampella - R&D Management Accountant
***Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.
The post holder will work closely with the rest of the finance team within Research & Development, there will be regular contact with sponsors of studies and local PI's/CI's to budget the studies that are in the pipeline.
There will routine finance processes that will take place each month, especially around the month end process and getting the cost and accruals for the new period.
You will also be analysing cost centres to ensure that costs are in the correct period, and analysing sets of data to provide meaningful information from it.
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