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The post holder will be the first point of contact for patients and service users, providing an in depth knowledge of outpatient and inpatient scheduling procedures for Oral Surgery.
The post holder will liaise closely with the clinical team and speciality management teams to ensure patients receive timely and appropriate appointments according to their care pathway.
Depending on the requirements of the speciality, the post holder will be
required to rotate within the team, providing clinic reception cover, scheduling functions, general administrative support and telephone cover within Oral Surgery and the Dental Directorate. This will ensure that, at every contact with the Trust, patients are able to speak to staff who understand their scheduling needs and that clinical teams are always supported by knowledgeable administrative staff.
Please Note: Vacancy may close early due to high numbers of applications
Main Duties
- Act as the first point of call for all patient access queries to the Trust.
- On receipt of all new referral letters ensure that the vetting process has been followed in line with departmental guidelines.
- Be responsible for the scheduling of outpatient, elective admissions and all associated appointments according to clinical urgency and length of wait in accordance with departmental procedures and Trust Policies.
- Liaise with patients prior to their hospital visit to ensure that a mutually convenient date and time is agreed.
- Ensure that patients are appropriately reminded of their appointments. This may include sending reminder letters or contacting patients by telephone, up to seven days before their visit to re-confirm attendance in line with departmental protocols.
- Ensure that departmental standards are met for patients receiving notification or acknowledgement of their visit.
- Provide a courteous and efficient point of contact for patients both face to face and over the telephone.
- Ensure that each patient is treated as an individual and their individual needs are met (ie: appropriate support is in place for their appointment, such as interpreting support).
For further details / informal visits contact: Name: Reezwana Kalloo Job title: Assistant Service Manager Email address:
We may not be able to speak to all candidates prior to shortlisting, but will be able to discuss the role with shortlisted candidates prior to an interview.
This is an exciting opportunity to join the Dental Directorate at Guy's and St Thomas' NHS Foundation within the Oral Surgery as a Patient Access Coordinator on a 9 month fixed term contract.
The post holder will be the first point of contact for patients and service users, providing an in depth knowledge of outpatient and inpatient scheduling procedures for Oral Surgery.
The post holder will liaise closely with the clinical team and speciality management teams to ensure patients receive timely and appropriate appointments according to their care pathway.
Depending on the requirements of the speciality, the post holder will be
required to rotate within the team, providing clinic reception cover, scheduling functions, general administrative support and telephone cover within Oral Surgery and the Dental Directorate. This will ensure that, at every contact with the Trust, patients are able to speak to staff who understand their scheduling needs and that clinical teams are always supported by knowledgeable administrative staff.
Please Note: Vacancy may close early due to high numbers of applications
Main Duties
For further details / informal visits contact: Name: Reezwana Kalloo Job title: Assistant Service Manager Email address:
We may not be able to speak to all candidates prior to shortlisting, but will be able to discuss the role with shortlisted candidates prior to an interview.
The post holder will be the first point of contact for patients and service users, providing an in depth knowledge of outpatient and inpatient scheduling procedures for Oral Surgery.
The post holder will liaise closely with the clinical team and speciality management teams to ensure patients receive timely and appropriate appointments according to their care pathway.
Depending on the requirements of the speciality, the post holder will be
required to rotate within the team, providing clinic reception cover, scheduling functions, general administrative support and telephone cover within Oral Surgery and the Dental Directorate. This will ensure that, at every contact with the Trust, patients are able to speak to staff who understand their scheduling needs and that clinical teams are always supported by knowledgeable administrative staff.
Please Note: Vacancy may close early due to high numbers of applications
Main Duties
- Act as the first point of call for all patient access queries to the Trust.
- On receipt of all new referral letters ensure that the vetting process has been followed in line with departmental guidelines.
- Be responsible for the scheduling of outpatient, elective admissions and all associated appointments according to clinical urgency and length of wait in accordance with departmental procedures and Trust Policies.
- Liaise with patients prior to their hospital visit to ensure that a mutually convenient date and time is agreed.
- Ensure that patients are appropriately reminded of their appointments. This may include sending reminder letters or contacting patients by telephone, up to seven days before their visit to re-confirm attendance in line with departmental protocols.
- Ensure that departmental standards are met for patients receiving notification or acknowledgement of their visit.
- Provide a courteous and efficient point of contact for patients both face to face and over the telephone.
- Ensure that each patient is treated as an individual and their individual needs are met (ie: appropriate support is in place for their appointment, such as interpreting support).
For further details / informal visits contact: Name: Reezwana Kalloo Job title: Assistant Service Manager Email address:
We may not be able to speak to all candidates prior to shortlisting, but will be able to discuss the role with shortlisted candidates prior to an interview.
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