Administrator inAberdeen inAberdeen PUBLISHED THU 22 AUG 2024

NHS

NHS Scotland rvrQq6u

Location:

Links Resource Centre, City Hospital site

Vacancy Description

City Therapies Admin Team, Links Resource Centre, City Hospital site, Urquhart Road, Aberdeen

37 hours per week, Monday to Friday

We are looking for an enthusiastic and experienced full-time administrator to join our team to provide administrative support to the Domiciliary Allied Health Professional Services, based at the City Hospital. The post requirements are fulltime with job share considered.

Applicants should possess excellent interpersonal, communication and organisational skills, along with good time management skills.  The successful applicant will have a pleasant and friendly manner and enjoy working as part of a team, as well as on their own initiative. 

The successful applicant will have a good standard of education, quality keyboard skills, and an excellent working knowledge of Microsoft Office. Previous experience of PMS is desired but not essential.  

This is a varied, interesting and demanding post, working with clinical and clerical staff in a busy environment and requiring a high degree of accuracy and confidentiality. This role will offer considerable job satisfaction to the right person. 

Informal enquiries to –  

Laura Bruce, Support Manager –

Yvonne Gault, Team Coordinator –

Additional Information For Candidates

You should apply for this post by completing the application process on Jobtrain.

DO NOT upload a CV as this will not be used for short listing purposes.

Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.

For help to complete an application on Job Train please follow this link: www.jobsincare.com/job/jupCvoSH view our accessibility statement, please follow this link: www.jobsincare.com/job/jupCvoSH note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.

Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.

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Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.

Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.

Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

More information related to this job opportunity, from jobsincare:

Possible interview questions for this job Click to view Start practice interview NEW!

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More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Administrator: Click to view

To work as an Administrator in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often sought after in administrative roles:

Technical Skills:

1. Computer Literacy: Proficiency in using word processing, spreadsheet, and presentation software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).

2. Data Entry and Management: Ability to accurately enter and manage data in databases and other systems.

3. Organisational Software: Familiarity with tools like project management software (e.g., Trello, Asana), email clients, and calendar management systems.

4. Basic Financial Skills: Understanding of budgeting, invoicing, and basic accounting processes may be advantageous.

5. Record Keeping: Ability to maintain and manage physical and digital filing systems.

Soft Skills:

1. Communication Skills: Strong verbal and written communication skills for effective interaction with colleagues, clients, and stakeholders.

2. Attention to Detail: A keen eye for detail to ensure accuracy in documentation and tasks.

3. Time Management: Ability to prioritize tasks and manage time efficiently to meet deadlines.

4. Problem-Solving: Capability to identify issues and provide practical solutions.

5. Teamwork: Willingness to work collaboratively with others in a team environment.

Interpersonal Skills:

1. Customer Service: Skills in dealing with clients and providing excellent service when required.

2. Professionalism: Maintaining a professional demeanor within the workplace.

3. Adaptability: Flexibility to adapt to changing situations and demands.

Additional Considerations:

- Experience: Previous administrative experience can be beneficial, although entry-level positions may not require extensive experience.

- Qualifications: While not always necessary, having relevant qualifications (such as an NVQ in Business Administration or similar) can be advantageous.

- References: Good references from previous employers can enhance your application.

Continuous Learning:

- Staying updated with new technologies and software commonly used in administration can also be beneficial for career advancement.