Administrator/ Medical Secretary - Band 3 inEdinburgh inEdinburgh PUBLISHED 15 JUN 2024

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

**Please note we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**

Administrator & Medical Secretary

• Band 3 – Pay £23,914 - £25,8
• Hours of Work – Full Time 37 hours /part time will be considered
• Duration - permanent
• Department - REAS
• Locations – Main base would be Woodlands House in Astley Ainslie Hospital, however you will be expected to cover and work from the various other sites across the REAS Administration.
  
  

An exciting opportunity has arisen for an enthusiastic and conscientious Administrator / Medical Secretary to provide comprehensive administration and secretarial support within the Royal Edinburgh & Associated Services Administration Team. This post will primarily involve a secretarial service within the directorate to include audio transcription of clinical correspondence, administrative work, filing, tracking notes, making appointments, booking rooms, setting up agendas and minute taking Family Planning Meetings on the wards as well as other important meetings.

Candidates should have previous administration experience of any kind, with good people skills and an excellent telephone manner. They will act as the first point of contact for clinician’s, access and update their diaries, produce accurate clinical correspondence by use of copy or audio typing where knowledge of medical terminology would be an advantage. Being able to adapt and react to the variety of work that comes into the department is key whilst also being able to prioritise efficiently.

Essential – Have a friendly manner with good interpersonal skills, be motivated to achieve results, have the ability to develop strong working relationships across multi-disciplinary teams, have a positive attitude to change. Applicants should have excellent administration and advanced/accurate keyboard skills. Keen attention to detail is essential and have the ability to work individually or as part of a team as time will be split over multiple areas. Have the ability to prioritise workload over multiple locations, manage competing demands and use own initiative. Have the ability to work autonomously with minimum supervision, appreciates the values and benefits of the team, be adaptable and have a good understanding of confidentiality. Candidates should also have excellent oral and written communication skills including minute taking and be self motivated. Good knowledge of Microsoft Office packages and working within a busy admin environment. As you will be required to deal with a wide range of people, a polite and courteous manner is required as well as a methodical, organised approach to work.

Desirable – Training in the TrakCare Patient management system, Medical Terminology and Audio typing.

Further information: REAS provides a range of Mental Health services to the population of Lothian and other Boards within Scotland. A number of these services are provided on the Royal Edinburgh Hospital (REH) site.

NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns, please contact the Recruiting Board.

For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to the job description and person specification. If after reading this information you have any questions please contact or