Opportunity to work in a reputable NHS Trust rated 'Outstanding' by the CQC, ensuring a high standard of patient care.
Full-time position with a standard weekday schedule (Monday to Friday, 9:00am - 5:00pm), promoting work-life balance.
Exposure to a dynamic healthcare environment, allowing for continuous learning and professional development, including potential training in software like Medway.
Ability to operate independently and manage your own workload, fostering personal responsibility and job satisfaction.
Role involves significant interaction with medical professionals and patients, enhancing interpersonal skills and networking opportunities in the healthcare sector.
Possibility of career advancement within the NHS due to the diverse nature of services provided and the breadth of experience gained.
Participate in supporting junior doctors through departmental induction programs, contributing to their professional growth and development.
Join the dedicated team at Whiston Hospital as a Personal Medical Secretary within our thriving Respiratory Department. This role offers you the chance to make a real difference while enjoying a supportive work environment that values your skills and expertise. We’re looking for someone who is proactive, friendly, and able to handle their workload with minimal supervision, ensuring our patients receive exceptional care.
As a key player in our department, you'll be responsible for managing vital administrative tasks, from keeping diaries and organising appointments to facilitating essential communication between our medical team and patients. We value excellent interpersonal skills, so a warm phone manner is essential. While proficiency in audio-typing and medical terminology is necessary, we’ll provide training on systems like Microsoft Office and Medway if you need it. With a full-time, Monday to Friday schedule and a competitive salary, this role is perfect for women seeking a fulfilling career in the care industry that aligns with their compassionate nature. Join us in delivering Five Star Patient Care – apply today!
As a key player in our department, you'll be responsible for managing vital administrative tasks, from keeping diaries and organising appointments to facilitating essential communication between our medical team and patients. We value excellent interpersonal skills, so a warm phone manner is essential. While proficiency in audio-typing and medical terminology is necessary, we’ll provide training on systems like Microsoft Office and Medway if you need it. With a full-time, Monday to Friday schedule and a competitive salary, this role is perfect for women seeking a fulfilling career in the care industry that aligns with their compassionate nature. Join us in delivering Five Star Patient Care – apply today!
Opportunity to work in a reputable NHS Trust rated 'Outstanding' by the CQC, ensuring a high standard of patient care.
Full-time position with a standard weekday schedule (Monday to Friday, 9:00am - 5:00pm), promoting work-life balance.
Exposure to a dynamic healthcare environment, allowing for continuous learning and professional development, including potential training in software like Medway.
Ability to operate independently and manage your own workload, fostering personal responsibility and job satisfaction.
Role involves significant interaction with medical professionals and patients, enhancing interpersonal skills and networking opportunities in the healthcare sector.
Possibility of career advancement within the NHS due to the diverse nature of services provided and the breadth of experience gained.
Participate in supporting junior doctors through departmental induction programs, contributing to their professional growth and development.
Job Summary
The Clinical Support Services Group at Whiston Hospital is looking to appoint a Personal Medical Secretary to provide a comprehensive service with the minimum of supervision within the Respiratory Department.
The successful applicant will be able to organise their own workload and co-ordinate workload activities with other Personal Medical Secretaries in the team. The successful candidates will be of a pleasant disposition, have excellent interpersonal skills and a friendly telephone manner.
Applicants will be proficient in the use of audio-typing and word-processing packages and qualified to at least RSA Level 3/OCR typing/word-processing or equivalent. Knowledge of medical terminology is essential. Possession of the AMSPAR certificate is desirable. Experience of using Microsoft Office software and the Medway system is an advantage but training will be provided if necessary.
There is a need to be able to work to tight deadlines and withstand the pressure of a busy department and it is essential that you are able to work on your own initiative.
Hours Of Work
37.5 hrs, Monday to Friday, 9:00am - 5:00pm
Main duties of the job
To provide a comprehensive service to the Consultant and Speciality Team including nurse clinicians.
Keep diary up to date, arrange appointments, and arrange travel and accommodation.
Operate an effective bring forward system and filing system.
Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.
Type discharge summaries as appropriate
Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.
To manage and maintain 18 week pathways including Tertiary Referrals to external Trusts and ensure these are completed on the PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged.
About Us
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our Services
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements
31 March 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,530 to £29,114 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
409-70
Job locations
Whiston Hospital
Warrington Road
Prescot
L35 5DR
Job Description
Job responsibilities
KEY DUTIES
Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation.
The Clinical Support Services Group at Whiston Hospital is looking to appoint a Personal Medical Secretary to provide a comprehensive service with the minimum of supervision within the Respiratory Department.
The successful applicant will be able to organise their own workload and co-ordinate workload activities with other Personal Medical Secretaries in the team. The successful candidates will be of a pleasant disposition, have excellent interpersonal skills and a friendly telephone manner.
Applicants will be proficient in the use of audio-typing and word-processing packages and qualified to at least RSA Level 3/OCR typing/word-processing or equivalent. Knowledge of medical terminology is essential. Possession of the AMSPAR certificate is desirable. Experience of using Microsoft Office software and the Medway system is an advantage but training will be provided if necessary.
There is a need to be able to work to tight deadlines and withstand the pressure of a busy department and it is essential that you are able to work on your own initiative.
Hours Of Work
37.5 hrs, Monday to Friday, 9:00am - 5:00pm
Main duties of the job
To provide a comprehensive service to the Consultant and Speciality Team including nurse clinicians.
Keep diary up to date, arrange appointments, and arrange travel and accommodation.
Operate an effective bring forward system and filing system.
Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.
Type discharge summaries as appropriate
Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.
To manage and maintain 18 week pathways including Tertiary Referrals to external Trusts and ensure these are completed on the PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged.
About Us
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our Services
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements
- Rated Outstanding by CQC Inspection August 2
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
31 March 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,530 to £29,114 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
409-70
Job locations
Whiston Hospital
Warrington Road
Prescot
L35 5DR
Job Description
Job responsibilities
KEY DUTIES
- To provide a comprehensive secretarial service to the Consultant, Doctors and Speciality Team including nurse clinicians.
- Manage all departmental rotas and on-call rotas ensuring that annual/study leave and sickness do not compromise the smooth running and the department. Liaise with Medical Staffing to arrange locum cover. If emergency need is requested by members of clinical team ensure this is covered accordingly liaising closely with Clinical Director or dedicated clinical person for rota management
- Preparation of departmental induction and teaching programme for junior doctors/students taking an active part in departmental induction.
Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation.
- Keep diary up to date, arrange appointments, and arrange travel and accommodation.
- Operate an effective bring forward system and filing system.
- Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.
- Type discharge summaries as appropriate.
- Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.
- To manage and maintain 18 week pathways including Tertiary Referrals to external Trusts and ensure these are completed on the PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral To Treat (RTT) patient pathway.
- Support Consultant in non-clinical activities/Clinical Director role by preparing presentation documents using relevant packages and arranging meetings, circulate agenda/supporting papers as appropriate, and taking minutes at meetings.
- Ensure appropriate personnel a
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