System Coordination Centre Administrator inEastleigh. inEastleigh. PUBLISHED FRI 31 JAN 2025

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to NHS Hampshire and Isle of Wight, Hampshire and Isle of Wight Healthcare NHS Foundation Trust, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton Foundation Trust, South Central Ambulance Service or Hampshire Hospitals Foundation Trust.

Please note this organisation does not hold a sponsorship licence, we regret to inform you that we are unable to consider applications from individuals who require sponsorship.

Highly motivated and enthusiastic individual to provide administrative services for the management of the System Coordination Centre and System Resilience Team.

Providing complex support to carry out the administrative function of the System Coordination Centre, working with team members, wider ICB colleagues, system partners and NHSE to achieve this.

This role will require the successful applicant to work 5 days over a 7 day period on a rota basis.

Acting autonomously as a point of contact for the SCC and functions, addressing complex queries from stakeholders and escalating relevant information to appropriate team members sensitively.

Working together with other administrators/PAs to provide an effective network of communication.

Supporting the team to gather data from various sources into accessible reports.

The provision of high quality, stakeholder focused services to support the coordination and delivery of key events and meetings.

Providing complex programme support including, gathering, interpreting and integrating data information from various sources internally and externally, supporting the development and monitoring of transformation programmes and any underlying work streams or projects.

Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.

Maintaining effective electronic filing systems, ensuring information is kept securely and is accessible to the team.

Supporting stakeholders, ensuring they have every opportunity to deliver their actions in a timely way.

Working autonomously to coordinate preparation of events and meetings, including identifying locations, and facilities, establishing Agendas, Action Logs and Minutes.

The role will also support with the creation and dissemination of communication and engagement resources across HIOW. They will engage with a wide range of stakeholders.

About us

The post holder will be required to:Operate effectively in a flexible and demanding environment and proactively engage with NHS staff and internal/ external stakeholders working on a variety of topics related to your role.Nurture key relationships and maintain networks internally and externally.Commit to working and engaging constructively with internal and external stakeholders on a range of business sensitive and contentious issues.Link with managers and members of other functions, to address interdependencies and ensure alignment.Work with members of the Team to support delivery of work.Communicate information and issues, including briefings and reports, to job manager as appropriate.

The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role; the job holder will carry out any other duties as may reasonably be required.The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.