Administrative Assistant in Aberdeen inAberdeen PUBLISHED THU 15 MAY 2025 Jump to job information section
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Job description
Core Purpose
To support the Group Marketing team with general administration support.
Key responsibilities & accountabilities
- To provide ongoing administration support to support the busy Group Marketing department.
- Create purchase orders and manage the approval process between the supplier and the finance team.
- To create new content for our company intranet and upload new stories.
- To support the Events Lead with the planning of events and exhibitions.
- Manage orders for PPE, stationery and corporate clothing.
- Manage the ordering of merchandise and gifts.
- Order business cards for the team as required.
- Organise with the planning of photo shoots and onsite meetings.
- Organise team travel and accommodation as required.
Skills & Experience
- Proactive and can-do attitude.
- Strong written and interpersonal skills.
- Experience of using Adobe Creative suite is helpful but not essential.
- Strong organisational skills and attention to detail.
This role is open to both part-time and full-time applicants.
Closing Date – Monday 26 May 2025
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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More information related to this job opportunity, from jobsincare:
Useful skills for an Administrative Assistant:
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To work as an Administrative Assistant in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often required or beneficial for this role:
Technical Skills
1. Microsoft Office Suite Proficiency: Strong skills in Word, Excel, PowerPoint, and Outlook are essential for creating documents, managing spreadsheets, and scheduling.
2. Typing and Data Entry Skills: Fast and accurate typing skills are important for documentation and data management.
3. File Management: Organising and maintaining both physical and digital files.
4. Basic Bookkeeping: Understanding financial documents and basic accounting might be required, depending on the role.
5. Communication Tools: Familiarity with email communication and other messaging platforms (e.g., Slack, Microsoft Teams) is essential.
6. CRM Software: Experience with customer relationship management tools may be needed in some roles.
Soft Skills
1. Organisational Skills: Ability to manage multiple tasks and prioritize them effectively.
2. Time Management: Skills to manage one’s time efficiently to meet deadlines.
3. Attention to Detail: Precision in executing tasks and reviewing documents to avoid mistakes.
4. Communication Skills: Strong verbal and written communication skills to interact effectively with colleagues and clients.
5. Problem-Solving Skills: Ability to handle unexpected issues and find solutions quickly.
6. Customer Service Orientation: Being polite and helpful when dealing with clients and colleagues.
Other Skills
1. Adaptability: Willingness to learn new software, processes, and adapt to changes in the workplace.
2. Teamwork: Ability to work collaboratively with others in a team setting.
3. Initiative: Being proactive in identifying tasks that need to be done and taking action without being asked.
4. Confidentiality: Understanding the importance of handling sensitive information discreetly.
Qualifications and Experience
While a formal qualification may not be strictly needed, having GCSEs or equivalent qualifications, particularly in English and Maths, can be an advantage. Experience in an administrative role or a related field is also beneficial and can set you apart from other candidates. Some employers may also look for a qualification in Business Administration or a related subject.
inAberdeen
57.1498891 -2.0937528 Aberdeen, Scotland, United Kingdom 
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