Administrative Assistant in Huntingdon inHuntingdon PUBLISHED THU 13 NOV 2025 Jump to job information section
Depending on experience
PERMANENT
Wellside Surgery rZuRxO20
Job description
Job summary
We are looking for an enthusiastic individual to join our existing Administrative Team providing high levels of patient care to our registered list of approx 8000 patients.
Main duties of the job
You will be working as an integral part of our busy adminstrative team providing support to our team of clinicians and registered patients. This is a varied and challenging role encompassing a wide range of responsibilities.
About us
We are a dedicated and enthusiastic team who work hard to ensure we provide excellent services to our patients in a friendly working environment.
Details
Date posted
13 November 2025
Pay scheme
Other
Salary
Depending on
Experience
Contract
Permanent
Working pattern
Part-time
Reference number
A1680-25-0004
Job location
s45 High StreetSawtryHuntingdonCambridgeshirePE28 5SU
Job description
Job responsibilities
RESPONSIBLETO:The AdministrativeAssistant will receive instructions from, and be responsible to, the PracticeManager / Assistant Practice Manager.HOURS OF WORK: 5 afternoons per week (approx 30 hours)RATES OF PAY: As per
Contract
SUMMARY OF RESPONSIBILITIESThe post-holder will potentially be involved in thefollowing:Incoming Mail:Receive/scan/assign as appropriate all mail, internal and external.Input data based on patient information received fromexternal sources.Action tasks from clinicians arising from mail, etc.Pathology Results:Receive and actions tasks related to test results.Communicate with patients as required regarding results.Enter results on computer not received via links.Patient Registration:Enter
Details
of newly registered patients on computer.Update and amend relevant patient records as required.Process patient deductions as required.Update and amend relevant patient records as required.Notify necessary parties of patient deaths.Process incoming notes in preparation for medical summaries.Miscellaneous:Liaise with hospitals and outside agencies as requiredregarding patient related issues.Maintain log of all requests for medical reports, insurancesand other information.Arrange copy notes authorised for dispatch to solicitors,etc.Send/request paper notes to third party storage facility.Recall of cervical screening non-respondersProvide cover of essential secretarial tasks (eg. two weekwait referrals) when the secretary is not available.Coordination of patient clinics eg. minor surgery /post-natal, etcReception Cover(occasional cover as and when required):Welcome patients at the main reception desk, assist withtheir enquiries or direct accordingly.Answer telephones assist with enquiry or direct callsappropriately, record and pass on messages to members of the Primary HealthCare Team in accordance with Practice Protocol.Book appointments as appropriate via contact over thetelephone or in person.Deal with queries according to guidelines laid down byPractice Policy.General administration duties as required, in order to aidthe achievement of targets.PostscriptThis is a summary of key tasks, and is not intended as acomprehensive description of duties of the post. The post holder may be required to undertakeother duties which are not specifically mentioned above. Any significant changes to this jobdescription will be made in consultation with the post holder.
Job description
Person Specification
Experience
EssentialPrevious administrative
Experience
DesirablePrevious general practice
Experience
Skills and AttributesEssentialGood numeracy/literacy skillsGood IT skillsGood communication skillsAbility to multi-taskAbility to work under pressureReliable/dependableTeam PlayerDiscreetFlexibleGood record of attendanceDesirableSecretarial Skills
Qualifications
EssentialGood standard of general educationDesirableAdministration / Customer Service Qualification
Person Specification
Qualifications
EssentialGood standard of general educationDesirableAdministration / Customer Service QualificationEmployer
Details
We are looking for an enthusiastic individual to join our existing Administrative Team providing high levels of patient care to our registered list of approx 8000 patients.
Main duties of the job
You will be working as an integral part of our busy adminstrative team providing support to our team of clinicians and registered patients. This is a varied and challenging role encompassing a wide range of responsibilities.
About us
We are a dedicated and enthusiastic team who work hard to ensure we provide excellent services to our patients in a friendly working environment.
Details
Date posted
13 November 2025
Pay scheme
Other
Salary
Depending on
Experience
Contract
Permanent
Working pattern
Part-time
Reference number
A1680-25-0004
Job location
s45 High StreetSawtryHuntingdonCambridgeshirePE28 5SU
Job description
Job responsibilities
RESPONSIBLETO:The AdministrativeAssistant will receive instructions from, and be responsible to, the PracticeManager / Assistant Practice Manager.HOURS OF WORK: 5 afternoons per week (approx 30 hours)RATES OF PAY: As per
Contract
SUMMARY OF RESPONSIBILITIESThe post-holder will potentially be involved in thefollowing:Incoming Mail:Receive/scan/assign as appropriate all mail, internal and external.Input data based on patient information received fromexternal sources.Action tasks from clinicians arising from mail, etc.Pathology Results:Receive and actions tasks related to test results.Communicate with patients as required regarding results.Enter results on computer not received via links.Patient Registration:Enter
Details
of newly registered patients on computer.Update and amend relevant patient records as required.Process patient deductions as required.Update and amend relevant patient records as required.Notify necessary parties of patient deaths.Process incoming notes in preparation for medical summaries.Miscellaneous:Liaise with hospitals and outside agencies as requiredregarding patient related issues.Maintain log of all requests for medical reports, insurancesand other information.Arrange copy notes authorised for dispatch to solicitors,etc.Send/request paper notes to third party storage facility.Recall of cervical screening non-respondersProvide cover of essential secretarial tasks (eg. two weekwait referrals) when the secretary is not available.Coordination of patient clinics eg. minor surgery /post-natal, etcReception Cover(occasional cover as and when required):Welcome patients at the main reception desk, assist withtheir enquiries or direct accordingly.Answer telephones assist with enquiry or direct callsappropriately, record and pass on messages to members of the Primary HealthCare Team in accordance with Practice Protocol.Book appointments as appropriate via contact over thetelephone or in person.Deal with queries according to guidelines laid down byPractice Policy.General administration duties as required, in order to aidthe achievement of targets.PostscriptThis is a summary of key tasks, and is not intended as acomprehensive description of duties of the post. The post holder may be required to undertakeother duties which are not specifically mentioned above. Any significant changes to this jobdescription will be made in consultation with the post holder.
Job description
Person Specification
Experience
EssentialPrevious administrative
Experience
DesirablePrevious general practice
Experience
Skills and AttributesEssentialGood numeracy/literacy skillsGood IT skillsGood communication skillsAbility to multi-taskAbility to work under pressureReliable/dependableTeam PlayerDiscreetFlexibleGood record of attendanceDesirableSecretarial Skills
Qualifications
EssentialGood standard of general educationDesirableAdministration / Customer Service Qualification
Person Specification
Qualifications
EssentialGood standard of general educationDesirableAdministration / Customer Service QualificationEmployer
Details
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
Is it a match?
A quick tap lets us tune future job matches for you
Location
Salary & benefits
Role duties
Working pattern
More information related to this job opportunity, from jobsincare:
Useful skills for an Administrative Assistant:
Click to view
To work as an Administrative Assistant in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often required or beneficial for this role:
Technical Skills
1. Microsoft Office Suite Proficiency: Strong skills in Word, Excel, PowerPoint, and Outlook are essential for creating documents, managing spreadsheets, and scheduling.
2. Typing and Data Entry Skills: Fast and accurate typing skills are important for documentation and data management.
3. File Management: Organising and maintaining both physical and digital files.
4. Basic Bookkeeping: Understanding financial documents and basic accounting might be required, depending on the role.
5. Communication Tools: Familiarity with email communication and other messaging platforms (e.g., Slack, Microsoft Teams) is essential.
6. CRM Software: Experience with customer relationship management tools may be needed in some roles.
Soft Skills
1. Organisational Skills: Ability to manage multiple tasks and prioritize them effectively.
2. Time Management: Skills to manage one’s time efficiently to meet deadlines.
3. Attention to Detail: Precision in executing tasks and reviewing documents to avoid mistakes.
4. Communication Skills: Strong verbal and written communication skills to interact effectively with colleagues and clients.
5. Problem-Solving Skills: Ability to handle unexpected issues and find solutions quickly.
6. Customer Service Orientation: Being polite and helpful when dealing with clients and colleagues.
Other Skills
1. Adaptability: Willingness to learn new software, processes, and adapt to changes in the workplace.
2. Teamwork: Ability to work collaboratively with others in a team setting.
3. Initiative: Being proactive in identifying tasks that need to be done and taking action without being asked.
4. Confidentiality: Understanding the importance of handling sensitive information discreetly.
Qualifications and Experience
While a formal qualification may not be strictly needed, having GCSEs or equivalent qualifications, particularly in English and Maths, can be an advantage. Experience in an administrative role or a related field is also beneficial and can set you apart from other candidates. Some employers may also look for a qualification in Business Administration or a related subject.
inHuntingdon
52.33058713629226 -0.1842985380594227 Huntingdon 
Locations
are approximate.
This image is not representative.
Learn more
Scan with your phone to return to this page later.