HR Administrator in St Joseph's Hospice inSt Joseph's Hospice PUBLISHED WED 17 SEP 2025 Jump to job information section

£26,535 to £29,762 a year

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Job description

An exciting opportunity has arisen for the position of HR Administrator at St Joseph's Hospice. This is a vital role in supporting the employee experience and helping deliver on our mission of continuous improvement, innovation, and compassionate care.

You will be responsible for a wide range of administrative duties across recruitment, onboarding, HR systems, records management, and general HR support. This is a varied role suited to someone highly organised, with a keen eye for detail, and a genuine commitment to providing excellent internal service to our teams.

You'll bring solid admin experience from a busy environment, with a professional, organised approach and great attention to detail. You're someone who can manage multiple tasks, communicate clearly, and enjoys being part of a supportive team.

You're approachable, proactive, and always willing to help.
You handle sensitive information with care and discretion.
You're confident using Microsoft Office and open to learning new systems.
You're happy to support a range of admin tasks across recruitment, onboarding, and employee records, helping the team stay organised and responsive.

St Josephs Hospice was founded in 1905 by the Religious Sisters of Charity and built on a rich Catholic heritage. Today, we are an Investors in Diversity awarded charity, providing expert, compassionate care to people of all backgrounds, cultures, and beliefs across East and North London. Our specialist palliative care services delivered at home, in our in-patient unit, and through out-patient clinics are grounded in respect for human dignity and guided by compassion, justice, and a deep commitment to quality. Our values guide us in everything that we do. We work to ensure that everyone receives the support they need, with kindness, understanding, and respect by delivering individualised, responsive and holistic support to patients and their families.

Why work for us?

27 days holiday plus public holidays, increasing up to 33 days with service
Subsidised cafe and early access to retail sale events
Season ticket/Welfare loans
Continuation of NHS Pension Scheme or an excellent salary-exchange pension scheme
Santander cycles discount and cycle to work scheme
Health Cash Plan and access to the EAP services

We are an equal opportunities and a disability confident employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

For further information, please contact contact Anthony Campbell, HR Services Manager at

Date posted

17 September 2025

Pay scheme

Other

Salary

£26,535 to £29,762 a year

Contract

Permanent

Working pattern

Full-time

Reference number

VP21B13879

Job locations

St Joseph's Hospice, Mare Street, London E8 4SA

E8 4SA

Job description

Job responsibilities

Responsible to: HR Services Manager

Working Pattern: 37.5
hours (Hybrid up to 1 day a week from home)

Contract:
Permanent

Job
Purpose

As
a central part of the HR team, the HR Administrator helps keep everything
running smoothly behind the scenes. Acting as the first friendly face for staff
and managers from supporting day to day administrative operations to partnering
with HR Business Partners, the post holder helps create a positive, people-first
experience across the organisation aligned with the Hospices values.

Key
Responsibilities

1.
HR
Team and Service Support

Act
as the first point of contact for all HR queries (phone, email, in person) escalating
where necessary.

Monitor
shared and team inboxes, providing administrative support to the HR team.

Build
and maintain positive working relationships across the hospice.

Support
the HR Business Partners in all areas of HR delivery including policy updates
and audit process.

Coordinate,
arrange and take minutes at key meetings.

Manage
stationery and stock supplies for the HR team.

2.
Recruitment
and Onboarding

Draft
and publish job adverts and vacancy packs to internal and external platforms.

Assist hiring managers with shortlisting,
interview scheduling, and candidate communications.

Carry
out all pre-employment checks, including references, DBS, right-to-work, and
Occupational health.

Prepare
offer letters and contracts of employment.

Add
new starters to the HR System and order fobs and name badges.

Organise
and deliver new starter HR inductions.

3.
HR
Systems and Administration

Maintain
accurate personnel records in line with GDPR and hospice procedures.

Manage key compliance tasks including DBS
renewals, right-to-work checks, and professional registration monitoring.

Report
on HR metrics.

Maintain
the HR Portal and rota management system.

Process
payroll changes including starters, leavers, absences, contractual changes and
other miscellaneous updates.

Produce
and issue routine HR communication (maternity, leaver, probation letters).

Manage
employee benefits and general employee administration queries.

Track and support performance review and
probation processes.

Support
managers with absence management administration, escalating complex matters to
the HR Business Partners.

Person
Specification

Essential

Proven
experience as an Administrator in a busy professional environment.

Ability
to handle confidential information with discretion and professionalism.

Sound
numeracy skills and an ability to learn basic payroll processes.

Proficient
in Microsoft Office and confident in database use, with strong attention to
detail in data entry.

Excellent
written and verbal communication skills, with the ability to confidently engage
effectively with staff at all levels.

Strong
organisational skills and ability to manage multiple tasks in a fast-paced
environment.

Proactive,
self-motivated, and able to work independently while seeking support where
appropriate.

Willingness
to work as part of a team and contribute positively to a supportive HR
function.

Commitment
to upholding the Values and Behaviours Framework of St Josephs Hospice.

Comfortable
working in a hospice environment and demonstrating empathy and respect for its
ethos and community.

Desirable

Experience
working within the not-for-profit, charity, or healthcare sectors.

Understanding
of HR policies and supporting managers in their people management
responsibilities.