Administrator in London inLondon PUBLISHED WED 15 JAN 2025 Jump to job information section
Band 3 GOOD SALARY
Job description
Job Summary
An exciting opportunity has arisen for an experienced Administrator to join the Hammersmith Hospital Specialist Medicine Directorate at Imperial College Healthcare NHS Trust.
The post is responsible for the effective provision of administrative and clerical duties to support the smooth running of the Endocrinology and Diabetes services at St Marys Hospital. The post holder will also be expected to support the rest of the secretarial team on Charing Cross and Hammersmith site as and when required.
Previous knowledge of 18 weeks RTT performances is essential and the ability to communicate effectively with patients and staff from multi-disciplinary teams. Ideal candidates will have to demonstrate their experience in organising and prioritising workloads. Successful candidates will be supported with their learning and development.
If you have a disability or require special arrangements when applying or attending for an interview please notify the HR administration/services department who will make every effort to accommodate your requirements.
Please note that if you are short listed for an interview you will be contacted via email, it is therefore important that you check your email regularly. If you do not hear from us within four weeks of the closing date then please assume your application has been unsuccessful.
We reserve the right to close recruitment to this post early if sufficient applications have been received.
Main duties of the job
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.
Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.
Date posted
09 January 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£29,485 to £31,a year pa inclusive
Contract
Permanent
Working pattern
Full-time
Reference number
290-MIC-1515
Job locations
Trustwide
London
W2 1NY
Job Description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert.
Responsibilities
Job description Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert.
Person Specification
Education/ Qualifications Essential
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previo
An exciting opportunity has arisen for an experienced Administrator to join the Hammersmith Hospital Specialist Medicine Directorate at Imperial College Healthcare NHS Trust.
The post is responsible for the effective provision of administrative and clerical duties to support the smooth running of the Endocrinology and Diabetes services at St Marys Hospital. The post holder will also be expected to support the rest of the secretarial team on Charing Cross and Hammersmith site as and when required.
Previous knowledge of 18 weeks RTT performances is essential and the ability to communicate effectively with patients and staff from multi-disciplinary teams. Ideal candidates will have to demonstrate their experience in organising and prioritising workloads. Successful candidates will be supported with their learning and development.
If you have a disability or require special arrangements when applying or attending for an interview please notify the HR administration/services department who will make every effort to accommodate your requirements.
Please note that if you are short listed for an interview you will be contacted via email, it is therefore important that you check your email regularly. If you do not hear from us within four weeks of the closing date then please assume your application has been unsuccessful.
We reserve the right to close recruitment to this post early if sufficient applications have been received.
Main duties of the job
- Provide a comprehensive and quality administration service to the designated department and manage and prioritise their workload liaising closely with the other administration staff and management in the Department. Provide administrative support to the wider multidisciplinary team, including Consultants and GPs.
- To participate fully as a team member, sharing knowledge and information and supporting colleagues to promote a cohesive team and the achievements of team objectives.
At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.
Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.
Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.
Date posted
09 January 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£29,485 to £31,a year pa inclusive
Contract
Permanent
Working pattern
Full-time
Reference number
290-MIC-1515
Job locations
Trustwide
London
W2 1NY
Job Description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert.
Responsibilities
Job description Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.
For both overviews please view the Job Description attachment with the job advert.
Person Specification
Education/ Qualifications Essential
- A-Levels or equivalent knowledge or experience
- Medical terminology
- Administrative experience
- Basic IT literacy
- Previous experience in an NHS institution
- Organisational skills
- Competent use of IT systems - Excel, Word, & database input
- Service sector work (preferably hospital).
- A-Levels or equivalent knowledge or experience
- Medical terminology
- Administrative experience
- Basic IT literacy
- Previous experience in an NHS institution
- Organisational skills
- Competent use of IT systems - Excel, Word, & database input
- Service sector work (preferably hospital).
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previo
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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More information related to this job opportunity, from jobsincare:
Useful skills for an Administrator:
Click to view
To work as an Administrator in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often sought after in administrative roles:
Technical Skills:
1. Computer Literacy: Proficiency in using word processing, spreadsheet, and presentation software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).
2. Data Entry and Management: Ability to accurately enter and manage data in databases and other systems.
3. Organisational Software: Familiarity with tools like project management software (e.g., Trello, Asana), email clients, and calendar management systems.
4. Basic Financial Skills: Understanding of budgeting, invoicing, and basic accounting processes may be advantageous.
5. Record Keeping: Ability to maintain and manage physical and digital filing systems.
Soft Skills:
1. Communication Skills: Strong verbal and written communication skills for effective interaction with colleagues, clients, and stakeholders.
2. Attention to Detail: A keen eye for detail to ensure accuracy in documentation and tasks.
3. Time Management: Ability to prioritize tasks and manage time efficiently to meet deadlines.
4. Problem-Solving: Capability to identify issues and provide practical solutions.
5. Teamwork: Willingness to work collaboratively with others in a team environment.
Interpersonal Skills:
1. Customer Service: Skills in dealing with clients and providing excellent service when required.
2. Professionalism: Maintaining a professional demeanor within the workplace.
3. Adaptability: Flexibility to adapt to changing situations and demands.
Additional Considerations:
- Experience: Previous administrative experience can be beneficial, although entry-level positions may not require extensive experience.
- Qualifications: While not always necessary, having relevant qualifications (such as an NVQ in Business Administration or similar) can be advantageous.
- References: Good references from previous employers can enhance your application.
Continuous Learning:
- Staying updated with new technologies and software commonly used in administration can also be beneficial for career advancement.
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