HR Administrator (Fixed Term Maternity Cover) in Shrewsbury inShrewsbury PUBLISHED WED 8 JAN 2025 Jump to job information section

Join our supportive HR team as an HR Administrator, covering maternity leave until February 2026. This role offers a chance to make a real impact by ensuring seamless administrative support for our workforce, with opportunities for training and development in a dynamic HR environment.

Why Join Us?

Be part of a supportive, collaborative team that values your input.

Gain experience in a dynamic NHS environment, making a meaningful impact on healthcare.

Access opportunities for professional growth and career development.

About You

• Experience in HR is desirable but not essential; training provided for the right candidate.
• Prior administrative experience is essential to be able to make an immediate contribution and impact.
• Knowledge of HR processes and employment legislation is an advantage.
• Highly organised, able to manage multiple priorities in a fast-paced setting.
• Confident with IT systems, including Microsoft Office and HR software.
• Excellent written and verbal communicator with strong attention to detail
• A team player, supporting the HR team in delivering efficient services.
• Professional, discreet, and able to maintain confidentiality.
• Proactive, positive, and passionate about high-quality customer service.

Key Responsibilities:

• Manage HR systems, recruitment, onboarding and HR administration.
• Maintain accurate employee records.
• Coordinate recruitment activities, including job advertisements.
• Handle compliance checks (i.e. DBS, right-to-work).
• Support employee relations, training, and pre-employment occupational health administration.
• Be the first point of contact for HR queries, delivering excellent service.
• Assist with HR projects and process improvements.

How to Apply: If you are looking for a rewarding job opportunity, we want to hear from you!

A full application pack is available to download by clicking links under Supporting Document section on this page.

Applications forms together with a covering letter should be submitted to .

To view job description and person specification for this role, please click the link under Supporting Documents section on this page.

Please note that the shortlisting of candidates will take place throughout the duration of advert being live. Shropdoc reserves the right to close the advert early if the successful candidate is selected.

Closing Date: 22 January 2025

Interviews will be held on: w/c 27 January 2025

At Shropdoc, we are committed to an inclusive workplace where all individuals, including those with disabilities, are valued. We encourage applications from candidates with disabilities and are dedicated to providing the support and adjustments needed for success in the role.

About us

The HR Administrator will play a critical role in managing and supporting the administrative aspects of our HR function, This position requires a detail-oriented individual who can manage the HR documentation and processes efficiently. As an HR Administrator, you will provide comprehensive administrative support across the HR Department, handling a variety of responsibilities across the employee lifecycle.

We are looking for someone with a positive, proactive attitude, excellent communication skills, and a commitment to delivering high-quality service while ensuring compliance. You should be comfortable working to tight deadlines, motivated to drive improvements, and eager to streamline processes. Additionally, you will be expected to uphold our core Values: Quality, Kindness, Integrity, Community, and Development.

Collaboration is a key aspect of this role you will work closely with the HR team and colleagues across the organisation. A friendly and professional approach, along with a genuine enjoyment of personal interaction, will be essential to your success.

1. KEY TASKS AND RESPONSIBILITIES

Recruitment and Onboarding Responsibilities:

To provide administrative support to the HR Team and relevant Line Managers for all recruitment and onboarding of new employees into the organisation, offering an excellent candidate and line manager experience.

Recruitment:

To provide administrative support with the process of recruitment, including:

Advertising vacancies on various platforms.

Managing the recruitment inbox and being responsible for the applications received and liaise candidates, the HR Advisor and Line Manager accordingly.

Maintaining recruitment records throughout the onboarding process.

Offering recruitment advise and suggestions for improvement to the Head of HR.

Onboarding and New Starters:

Managing end to end onboarding process, including:

- pre-employment checks processing DBS, obtaining references and Occupational Health reports, sharing liaising with line managers.

- producing and sending all contractual paperwork to employees.

- actively liaising with potential new starters to ensure that all paperwork and applications are completed promptly and in accordance with Shropdoc policies and standards of operations.

- liaising with line managers to ensure they are aware of progress of the onboarding process relevant to their new starters.

- preparing new employee welcome packs and ID badge ahead of the agreed start date.

- maintaining onboarding tracker and employee les, ensuring all documents and comms are recorded and saved in an approved format.

Corporate Induction:

Support with the planning, coordination and running of the Corporate Induction event on a quarterly basis.

Training and Development:

Coordinating HR related training programmes, workshops and seminars to include:

annual auditing of CPR certicates expiry, utilising Bluestream and PowerBi data

liaising with our external provider and line managers to ensure staff availability.

setting up of the training room.

maintaining training records by saving and distributing certificates.

collating and analysing training feedback.

updating and maintaining Bluestream Training Software and RotaMaster (where relevant) to ensure up to date compliance records.

Compliance Responsibilities:

Auditing and processing DBS renewals and Update Service checks and NMC pins (both digitally and manually), maintaining correct records on Rotamaster and DBS auditing spreadsheet.

Conducting Right to work checks (both digitally and manually) as part of pre- employment and onboarding process.

Processing Driving License renewals and conducting DVLA License Checks.

Ensuring that employees statutory training is completed, liaising with the Line Managers and Head of HR regarding compliance rates etc.

Systems Administration:

To provide support with various organisational software systems, liaising with the relevant key stakeholders accordingly.

General Responsibilities:

Providing general administration and efficient support as required, e.g. answering emails and telephone calls, taking messages, typing and sending letters and note taking, typing minutes, scanning and ling documentation etc.

Management of Human Resources and recruitment Microsoft Inbox.

Supporting internal and external queries for the HR department. Providing daily support and advise to managers and colleagues across the business.

Overseeing Bluestream training platform, providing Bluestream statutory and mandatory compliance reports, updating Bluestream records and assisting with any Bluestream related queries from line managers and colleagues

Raising HR Budget-related Sage Intacct Invoices and liaising with nance team accordingly.

Providing support with any PowerBI queries and liaising with the BI team as required.

Maintaining accurate and up-to-date employee records in line with GDPR and UK employment law.

Ensuring all documents, including contracts, job descriptions are current and accessible.

Maintaining and auditing data across all HR related databases.

Assisting the Head of HR and other HR colleagues with project work as determined on an ad hoc basis.

Offering cross cover and support HR colleagues in times of absence and highworkload.

Making recommendations for improvements in processes and practices. Actively offering suggestions for improvements relating to all of the above processes and practices.

Offering professionalism, condentiality and compliance of all written and verbal communication, whilst maintaining effective ow between internal and external customers and stakeholders, organizing and disseminating information from a variety of sources.

Being an advocate of our Values Quality, Kindness, Integrity, Community and Development.