Antenatal Clinic Administrator in Worthing inWorthing PUBLISHED THU 10 APR 2025 Jump to job information section
Band 2
Job description
Job Summary
To provide efficient and organised administrative support to the Antenatal clinic and Maternity Department. The ability to communicate effectively with patients, colleagues and other members of staff from all professional groups is essential.
There will be a Monday to Friday working pattern. Full and half days considered, you will be asked in your interview your preferred working pattern.
Main duties of the job
Manage the day to day clinic administration, ensuring that correct procedures are implemented and monitored.
To use own initiate to maintain stationary stocks, answer queries, and forward relevant communication to staff.
To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion.
Order supplies and equipment using the Trust procurement system under the guidance of the Clinic Manager.
To greet service users in an efficient and friendly manner.
To manage telephone enquiries sensitively and initiate appropriate action.
Manage and prioritise incoming correspondence.
Check patient demographics and amend as necessary.
Accurate data entry onto the maternity system.
Accurate updating of patient information data.
There may be additional clerical duties based upon specific clinic needs.
Participate in the training and induction of new staff as required.
Ensure the smooth running of the clinic by providing an initial point of contact for telephone/e-mail or face to face enquiries.
Cross cover all areas of Women & Children's Division.
Reception duties.
About Us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate information pack - University Hospitals Sussex NHS Foundation Trust
Date posted
27 March 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£23,615 a year per annum, pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
279-7026652-MAR25
Job locations
Worthing
Lyndhurst Road
Worthing
BN11 2DH
Job Description
Job responsibilities
Manage the day to day ward/clinic administration, ensuring that correct procedures are implemented and monitored.To use own initiate to maintain stationary stocks, answer queries, and forward relevant communication to staff.To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion.Order supplies and equipment using the Trust procurement system under the guidance of the Ward/Clinic Manager.To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines.To monitor all patient data and ensure that we are compliant with accurate National data collection.To greet service users in an efficient and friendly manner.To manage telephone enquiries sensitively and initiate appropriate action.To manage vigilant ward security systems, facilitating appropriate access only.
Responsibilities
Job description Job responsibilities
Manage the day to day ward/clinic administration, ensuring that correct procedures are implemented and monitored.To use own initiate to maintain stationary stocks, answer queries, and forward relevant communication to staff.To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion.Order supplies and equipment using the Trust procurement system under the guidance of the Ward/Clinic Manager.To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines.To monitor all patient data and ensure that we are compliant with accurate National data collection.To greet service users in an efficient and friendly manner.To manage telephone enquiries sensitively and initiate appropriate action.To manage vigilant ward security systems, facilitating appropriate access only.
Person Specification
Essential and desirable Essential
To provide efficient and organised administrative support to the Antenatal clinic and Maternity Department. The ability to communicate effectively with patients, colleagues and other members of staff from all professional groups is essential.
There will be a Monday to Friday working pattern. Full and half days considered, you will be asked in your interview your preferred working pattern.
Main duties of the job
Manage the day to day clinic administration, ensuring that correct procedures are implemented and monitored.
To use own initiate to maintain stationary stocks, answer queries, and forward relevant communication to staff.
To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion.
Order supplies and equipment using the Trust procurement system under the guidance of the Clinic Manager.
To greet service users in an efficient and friendly manner.
To manage telephone enquiries sensitively and initiate appropriate action.
Manage and prioritise incoming correspondence.
Check patient demographics and amend as necessary.
Accurate data entry onto the maternity system.
Accurate updating of patient information data.
There may be additional clerical duties based upon specific clinic needs.
Participate in the training and induction of new staff as required.
Ensure the smooth running of the clinic by providing an initial point of contact for telephone/e-mail or face to face enquiries.
Cross cover all areas of Women & Children's Division.
Reception duties.
About Us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate information pack - University Hospitals Sussex NHS Foundation Trust
Date posted
27 March 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£23,615 a year per annum, pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
279-7026652-MAR25
Job locations
Worthing
Lyndhurst Road
Worthing
BN11 2DH
Job Description
Job responsibilities
Manage the day to day ward/clinic administration, ensuring that correct procedures are implemented and monitored.To use own initiate to maintain stationary stocks, answer queries, and forward relevant communication to staff.To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion.Order supplies and equipment using the Trust procurement system under the guidance of the Ward/Clinic Manager.To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines.To monitor all patient data and ensure that we are compliant with accurate National data collection.To greet service users in an efficient and friendly manner.To manage telephone enquiries sensitively and initiate appropriate action.To manage vigilant ward security systems, facilitating appropriate access only.
Responsibilities
Job description Job responsibilities
Manage the day to day ward/clinic administration, ensuring that correct procedures are implemented and monitored.To use own initiate to maintain stationary stocks, answer queries, and forward relevant communication to staff.To maintain notes and records systems ensuring that all notes are compiled in the correct order and in a timely fashion.Order supplies and equipment using the Trust procurement system under the guidance of the Ward/Clinic Manager.To be responsible for accurate data entry of patient information to comply with Trust Objectives/Guidelines.To monitor all patient data and ensure that we are compliant with accurate National data collection.To greet service users in an efficient and friendly manner.To manage telephone enquiries sensitively and initiate appropriate action.To manage vigilant ward security systems, facilitating appropriate access only.
Person Specification
Essential and desirable Essential
- Good computer skills
- Excellent communication skills
- Being able to work flexibly
- Experience dealing directly with customers/ members of the public
- Planning and organisational skills
- Knowledge and understanding of NHS organisations
- Evidence of having championed diversity in previous roles (as appropriate to role)
- Evidence of having undertaken own development to improve understanding of equalities issues
- Good computer skills
- Excellent communication skills
- Being able to work flexibly
- Experience dealing directly with customers/ members of the public
- Planning and organisational skills
- Knowledge and understanding of NHS organisations
- Evidence of having championed diversit
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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50.81787 -0.372882 Worthing, England, United Kingdom 
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