Business Support Administrator inSouthampton inSouthampton PUBLISHED MON 24 MAR 2025
If you thrive in a supportive work environment and possess strong communication skills, a keen eye for detail, and the ability to juggle multiple tasks, this role is perfect for you. With a flexible 32-hour working week, you’ll have the opportunity to showcase your initiative and problem-solving skills while maintaining high standards of customer service. Candidates with experience in Microsoft applications and a full driving licence will be at an advantage. We believe in inclusivity and welcome conversations about flexible working to accommodate your needs. If you're ready to embrace this new challenge, we'd love to hear from you!
We are looking for a well organised and highly motivated Business Support Administrator to join and support our School Aged Immunisation Team based at the Adelaide Health Centre in Southampton.
Our Service is made up of Paediatric Immunisation Nurses and Health Care Support workers, who, together with our Business Support Team, provide all school aged Immunisations, therefore, we are looking for someone who is passionate about customer / patient experience with a can do attitude.
The successful applicant will:
*Be a good team player
*Be able to use own initiative and apply a common sense approach to problems
*Have a meticulous eye for detail, an enquiring mind and a willingness to learn
*Have strong communication skills with the ability to communicate effectively at all levels
*Be organised, able to multi task and work under pressure
*Be able to use Microsoft applications, Excel, Word and Outlook
*Have a full driving license and access to a car
This is a 32 hour per week position.
For more details regarding this post please read the attached job description and specification. If you are looking for a new challenge and meet the skills and qualities required, we really look forward to hearing from you.
Word processing of correspondence e.g. letters, reports, forms, tables, agendas, minutes & presentation material using appropriate I.T. packages
To send letters & compose routine basic letters within sphere of responsibility
To use Trust email & intranet systems as required
Answer daily enquiries made over the phone & in person, taking accurate messages. Ensuring messages are prioritised & passed on to the most appropriate person
To ensure that post is collected & distributed in accordance with local team agreement
Liaise with others on matters agreed within sphere of responsibility
On occasions may have to exchange confidential & sensitive information to team members
To maintain high standards of customer service by responding in a helpful & friendly manner to all interactions with colleagues, service users & other professionals
Carry out routine daily admin processes & which may involve retrieving information from electronic systems or from manual filing systems in accordance with Trust policies & procedures
Request & maintain levels of office stationery
Deal with maintenance requisitions, maintain the necessary paperwork & coordinate the ordering/delivery of supplies for the team when requested, seeking authorised signatory
Provide cover for absence & annual leave of other administrative staff if specified to do so by the Business Administrator
About us
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
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