Career Engagement Admin Officer in London inLondon PUBLISHED FRI 28 MAR 2025 Jump to job information section

Ruislip, London (region), HA4 6NG

Job Summary

Administration Officer for the South Careers Engagement Team. The successful applicant will be the pivotal contact for the Area CE team, ensuring that the group email/calendar are run according to the best practice guide on CE SPOL, the NVD is updated and to assist the CE with all administrative tasks.

This position is advertised at 37 hours per week.

Job Description

As the administration assistant within the team you will be responsible for:

• Monitoring the area multiuser outlook acct, managing the calendar, confirming visits/appointments, making overnight accommodation bookings and travel arrangements as required.
• Liaise with the area Hub and Satellites and ambassador team to obtain assistance at events
• Input any CE events onto the National Visits Database
• Maintain/Register all Engagement resources (tents etc)
• Order the material needed for MEL events from the CRN Graphics Catalogue.
• Preparation and dispatch of regular correspondence in support of CE activity including the annual CE introduction/newsletter to all Educational Establishments. Maintenance of the mailing lists
• Monitor area Power BI and update OC/WO on areas to be improved.
• Accompanying Area recruiting staff to events periodically to assist with routine admin and progressing of enquiries
  
  

Applicants are advised that the post is included amongst those which may transfer to a new employer, depending on the outcome of a current project. If you are appointed, the project completes and you are still in the post on the date that the work transfers, you will transfer to a new employer under the TUPE Regulations.

As the administration assistant within the team you will be responsible for:

• Monitoring the area multiuser outlook acct, managing the calendar, confirming visits/appointments, making overnight accommodation bookings and travel arrangements as required.
• Liaise with the area Hub and Satellites and ambassador team to obtain assistance at events
• Input any CE events onto the National Visits Database
• Maintain/Register all Engagement resources (tents etc)
• Order the material needed for MEL events from the CRN Graphics Catalogue.
• Preparation and dispatch of regular correspondence in support of CE activity including the annual CE introduction/newsletter to all Educational Establishments. Maintenance of the mailing lists
• Monitor area Power BI and update OC/WO on areas to be improved.
• Accompanying Area recruiting staff to events periodically to assist with routine admin and progressing of enquiries
  
  

Applicants are advised that the post is included amongst those which may transfer to a new employer, depending on the outcome of a current project. If you are appointed, the project completes and you are still in the post on the date that the work transfers, you will transfer to a new employer under the TUPE Regulations.

Person specification

Being organised and having good interpersonal skills are highly desirable characteristics, as it will greatly assist with the daily tasks involved in this role. Most tasks will have a computer-based aspect, having a good knowledge of using common Microsoft applications (Outlooks, MS Teams, Excel, Word) would be beneficial. however, some applications may be unfamiliar, so it is expected that orientation and internal training will be required to become fully established in the role.

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Delivering at Pace
• Managing a Quality Service
  
  

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• An opportunity to be considered for Reward and Recognition - £250-£5000 per year.
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://jobsincare.com/job/jbli3xEO Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with th