Executive Assistant in Ramsgate inRamsgate PUBLISHED WED 12 NOV 2025 Jump to job information section

Job summary
We are seeking an

Experience
d and professional Executive Assistant to support the Senior Management Team at Manston STHF.The Executive Assistant will provide executive and administrative support, manage sensitive and confidential information, and ensure the efficient coordination of operational, governance, and communication activities across the facility.

Main duties of the job
Administrative and Executive SupportProvide comprehensive administrative and executive assistance to the Senior Management Team, including diary management, meeting coordination, and minute-taking.Prepare and format correspondence, reports, presentations, and policy documents to a high professional standard.Manage communications, prioritising tasks and maintaining confidentiality at all times.Coordinate travel arrangements, events, and logistics for internal and external meetings.

About us
DrPA has been operating in secure environments since 2providing General Practitioner services and we are now growing to provide a complete healthcare service at Manston STHF & Western Jet Foil. This will be delivered directly or through a range of specialist partners who are experts in their field. We deliver our services based on our ethos of CARE:Compassionate care that is trauma informed and supportiveAssurance that care is evidence-based & demonstrates high quality outcomes for our patientsRespectful of peoples cultural and religious beliefsEmpowerment We centre each resident by co-creating holistic care plans that treat their needs and equip them to self-manage their wellbeing.

Details

Date posted
12 November 2025

Pay scheme
Other

Salary
£27,550 to £29,000 a year

Contract
Permanent

Working pattern
Full-time

Reference number
E0454-ASSISTANT

Job location
sManston RoadManstonRamsgateKentCT12 5BSWestern Jet FoilWestern DocksDoverKentCT17 9TF

Job description

Job responsibilities
About us
DrPA has been operating in secure environments since 2providing General Practitioner services and we are now growing to provide a complete healthcare service at Manston STHF & Western Jet Foil. This will be delivered directly or through a range of specialist partners who are experts in their field. We deliver our services based on our ethos of CARE:Compassionate care that is trauma informed and supportiveAssurance that care is evidence-based & demonstrates high quality outcomes for our patientsRespectful of peoples cultural and religious beliefsEmpowerment We centre each resident by co-creating holistic care plans that treat their needs and equip them to self-manage their wellbeing.

Job summary
We are seeking an

Experience
d and professional Executive Assistant to support the Senior Management Team at Manston STHF.The Executive Assistant will provide executive and administrative support, manage sensitive and confidential information, and ensure the efficient coordination of operational, governance, and communication activities across the facility.Key ResponsibilitiesAdministrative and Executive SupportProvide comprehensive administrative and executive assistance to the Senior Management Team, including diary management, meeting coordination, and minute-taking.Prepare and format correspondence, reports, presentations, and policy documents to a high professional standard.Manage communications, prioritising tasks and maintaining confidentiality at all times.Coordinate travel arrangements, events, and logistics for internal and external meetings.Operational and Governance SupportSupport the organisation and documentation of governance, operational, and board meetings.Maintain accurate records, filing systems, and document control in line with data protection and information governance policies.Track actions and deadlines to ensure timely completion of key operational priorities.Assist in the preparation and submission of reports, audits, and compliance documents.Supports achievement of site KPIs by ensuring timely coordination of governance meetings, accurate documentation of operational decisions, and effective communication that enables Senior Management to meet compliance, performance, and reporting deadlines in line with Home Office and NHS standards.Communication and Stakeholder LiaisonAct as the first point of contact for the Senior Management Team, handling internal and external enquiries professionally.Liaise effectively with colleagues, partners, and external stakeholders to support smooth operational delivery.Contribute to internal communications, newsletters, and engagement initiatives as required.General ResponsibilitiesPromote and uphold DrPA Secures ethos of CARE in all duties.Maintain confidentiality, professionalism, and integrity at all times.Ensure compliance with information governance, data protection, and operational policies.Promote equality, diversity, and inclusion in all aspects of work.Take responsibility for personal wellbeing and professional development.Work flexibly to meet organisational needs, which may occasionally include evenings or weekends.Essential CriteriaProven

Experience
as an Executive Assistant, Personal Assistant, or senior administrator.Excellent organisational and time-management skills with the ability to prioritise multiple tasks.Strong written and verbal communication skills.High level of discretion and professionalism when handling sensitive or confidential information.Competent in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and collaboratively in a fast-paced operational environment.Commitment to DrPA Secures values and ethos.Desirable Criteria

Experience
working in a secure environment, operational facility, or public sector setting.Knowledge of governance, compliance, or regulatory reporting.

Experience
supporting senior meetings, preparing reports, and drafting minutes.Familiarity with HR or recruitment administrative processes.General InformationThe post holder may be required to perform other relevant and appropriate duties as reasonably needed. This list of duties and responsibilities is not exhaustive. This

Job description
is subject to regular review and appropriate modification.BenefitsPension

Salary
scheme availableEmployee Assistance Programme (EAP): confidential 24/7 supportAccess to perks at work

Disclosure and Barring Service Check
& CTC ClearanceThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.This post will require the holder to undertake and successfully complete the Counter Terrorism Clearance (CTC) process.Please note, in order to apply, all applicants need to have been living in the United Kingdom (with residency in the UK, such as UK/Irish/EU Passport, or an Indefinite Leave to Remain Visa) for the last 5 years with no more than a 28 day break being outside of the UK and no gaps in employment during this time.EMAIL CV TO: candidates will be asked for RTW, DBS/CTC consent and references.

Job description

Job summary
We are seeking an

Person Specification

Experience
EssentialProven

Experience
as an Executive Assistant, Personal Assistant, or senior administrator.Excellent organisational and time-management skills with the ability to prioritise multiple tasks.Strong written and verbal communication skills.High level of discretion and professionalism when handling sensitive or confidential information.Competent in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and collaboratively in a fast-paced operational environment.Commitment to DrPA Secures values and ethos.Desirable

Experience
supporting senior meetings, preparing reports, and drafting minutes.Familiarity with HR or recruitment administrative processes.

Person Specification

Experience
EssentialProven

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer

Details