Executive Personal Assistant in Derby inDerby PUBLISHED THU 6 NOV 2025 Jump to job information section
Band 4: £27,485 to £30,162 a year Per Annum
PERMANENT
SPONSORSHIP POSSIBLE
Job description
Job summary
We are looking to appoint a motivated and enthusiastic person who has excellent senior personal assistant, organisational, administrative and interpersonal skills, and a high level knowledge of Microsoft Office software, i.e. Outlook, Word, Excel etc.The main requirements of the role will be to ensure the delivery of a comprehensive, high quality secretarial and administrative service to the Director of Nursing, Allied Health Professionals (AHPs), Quality & Patient
Experience
. This will include management of an extremely busy diary, meeting preparation and formal minute taking, typing/word processing of letters, reports, and other correspondence.Essential educational, skills, knowledge and
Experience
requirements are detailed in the
Job description
and
Person Specification
. This is a very busy role and the successful candidate will need to be able to work without direct supervision to meet challenging demands and should be able to evidence their
Experience
of working at a similar high level in their current/previous role. Candidates must have
Experience
of working for a senior, Board level Director.Candidates who perform well at interview will be asked to return to the site on 20/11/2025 to undertake a timed test in order to demonstrate they can meet the required standard.Please Note:Interview date is 1st December (in person at Kingsway) and Test for successful candidates from Stage 1 will be on 4th December (in person at Kingsway).
Main duties of the job
To provide a high quality secretarial service in support of the Trust's HQ function, including complex diary and email management, preparation of agendas and papers, formal minute taking, typing/word processing of letters, memo's, reports and other routine correspondence.Day to day complex diary management for up to two Directors, providing a comprehensive, high quality secretarial service, including typing/word processing of letters, memo's, minutes, reports and other routine correspondence.Email inbox management, deal with routine responses and flag emails for attention as required.Undertake the preparation of agenda and papers, including formal minute taking and meeting notes at key meetings.Produce documents, charts, tables, databases etc., by use of Microsoft IT Packages, e.g. Word, Excel, Access and Outlook.Ensure the maintenance of accurate and efficient filing systems, including both paper and computerised systems ensuring strict confidentiality of identifiable information.Work on own initiative to manage, prioritise and delegate clerical tasks, as appropriate.Receive and make telephone calls, taking messages, dealing with enquiries appropriately and ensuring accurate and timely communication ofmessages.Provide cover for Director's Executive PAs in the Trust's HQ function as required.
About us
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."Benefits include:Commitment to flexible working where this is possible27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' serviceYearly appraisal and commitment to ongoing trainingGenerous NHS pension schemeGood maternity, paternity and adoption benefitsHealth service discounts and online benefitsIncremental pay progressionFree confidential employee assistance programme 24/7Access to our LGBT+ network, BAME Network and Christian NetworkHealth and wellbeing opportunitiesStructured learning and development opportunities
Details
Date posted
06 November 2025
Pay scheme
Agenda for changeBandBand 4
Salary
£27,485 to £30,162 a year Per Annum
Contract
Permanent
Working pattern
Part-time
Reference number
383-COR-6210-25-A
Job location
sAshbourne CentreKingsway HospitalDerbyDE22 3LZ
Job description
Job responsibilities
As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visas and Immigration. Please note without previous NHS Service you will commence at the bottom of the pay band which currently does not meet the minimum
Salary
requirement for sponsorship for this post. For
Details
on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk websiteSkilled Worker visa: Overview - GOV.UK( https://jobsincare.com/job/jnsIlMre93m
Job description
Person Specification
Qualifications
EssentialRSA III in Typewriting or Word Processing (or equivalent) or demonstratable
Experience
GCSE Grade C or equivalent in English Language or MathsAudio Typing or NVQ 3 or demonstratable
Experience
Experience
Essential
Experience
of Working at a senior PA level to a Board level ExecutiveNHS
Experience
Minimum of 2 years
Experience
as a senior PA
Experience
of Microsoft Outlook, Word, Excel and Power Point packages
Experience
d Minute TakerDiary Management
Experience
of at least 2 years, managing the diary of a Board Level ExecutiveEmail management
Experience
Essential
Experience
of meeting preparation, arranging meetings and distributing papersTyping Test - for Stage 2 ApplicantsEssentialComplete a set test on diary managementComplete a Typing Test, following written instructionsComplete a Minute Taking test from verbatim written notes
Person Specification
Experience
Experience
Essential
Experience
Minimum of 2 years
Experience
as a senior PA
Experience
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer
Details
We are looking to appoint a motivated and enthusiastic person who has excellent senior personal assistant, organisational, administrative and interpersonal skills, and a high level knowledge of Microsoft Office software, i.e. Outlook, Word, Excel etc.The main requirements of the role will be to ensure the delivery of a comprehensive, high quality secretarial and administrative service to the Director of Nursing, Allied Health Professionals (AHPs), Quality & Patient
Experience
. This will include management of an extremely busy diary, meeting preparation and formal minute taking, typing/word processing of letters, reports, and other correspondence.Essential educational, skills, knowledge and
Experience
requirements are detailed in the
Job description
and
Person Specification
. This is a very busy role and the successful candidate will need to be able to work without direct supervision to meet challenging demands and should be able to evidence their
Experience
of working at a similar high level in their current/previous role. Candidates must have
Experience
of working for a senior, Board level Director.Candidates who perform well at interview will be asked to return to the site on 20/11/2025 to undertake a timed test in order to demonstrate they can meet the required standard.Please Note:Interview date is 1st December (in person at Kingsway) and Test for successful candidates from Stage 1 will be on 4th December (in person at Kingsway).
Main duties of the job
To provide a high quality secretarial service in support of the Trust's HQ function, including complex diary and email management, preparation of agendas and papers, formal minute taking, typing/word processing of letters, memo's, reports and other routine correspondence.Day to day complex diary management for up to two Directors, providing a comprehensive, high quality secretarial service, including typing/word processing of letters, memo's, minutes, reports and other routine correspondence.Email inbox management, deal with routine responses and flag emails for attention as required.Undertake the preparation of agenda and papers, including formal minute taking and meeting notes at key meetings.Produce documents, charts, tables, databases etc., by use of Microsoft IT Packages, e.g. Word, Excel, Access and Outlook.Ensure the maintenance of accurate and efficient filing systems, including both paper and computerised systems ensuring strict confidentiality of identifiable information.Work on own initiative to manage, prioritise and delegate clerical tasks, as appropriate.Receive and make telephone calls, taking messages, dealing with enquiries appropriately and ensuring accurate and timely communication ofmessages.Provide cover for Director's Executive PAs in the Trust's HQ function as required.
About us
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."Benefits include:Commitment to flexible working where this is possible27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' serviceYearly appraisal and commitment to ongoing trainingGenerous NHS pension schemeGood maternity, paternity and adoption benefitsHealth service discounts and online benefitsIncremental pay progressionFree confidential employee assistance programme 24/7Access to our LGBT+ network, BAME Network and Christian NetworkHealth and wellbeing opportunitiesStructured learning and development opportunities
Details
Date posted
06 November 2025
Pay scheme
Agenda for changeBandBand 4
Salary
£27,485 to £30,162 a year Per Annum
Contract
Permanent
Working pattern
Part-time
Reference number
383-COR-6210-25-A
Job location
sAshbourne CentreKingsway HospitalDerbyDE22 3LZ
Job description
Job responsibilities
As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visas and Immigration. Please note without previous NHS Service you will commence at the bottom of the pay band which currently does not meet the minimum
Salary
requirement for sponsorship for this post. For
Details
on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk websiteSkilled Worker visa: Overview - GOV.UK( https://jobsincare.com/job/jnsIlMre93m
Job description
Person Specification
Qualifications
EssentialRSA III in Typewriting or Word Processing (or equivalent) or demonstratable
Experience
GCSE Grade C or equivalent in English Language or MathsAudio Typing or NVQ 3 or demonstratable
Experience
Experience
Essential
Experience
of Working at a senior PA level to a Board level ExecutiveNHS
Experience
Minimum of 2 years
Experience
as a senior PA
Experience
of Microsoft Outlook, Word, Excel and Power Point packages
Experience
d Minute TakerDiary Management
Experience
of at least 2 years, managing the diary of a Board Level ExecutiveEmail management
Experience
Essential
Experience
of meeting preparation, arranging meetings and distributing papersTyping Test - for Stage 2 ApplicantsEssentialComplete a set test on diary managementComplete a Typing Test, following written instructionsComplete a Minute Taking test from verbatim written notes
Person Specification
Experience
Experience
Essential
Experience
Minimum of 2 years
Experience
as a senior PA
Experience
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer
Details
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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inDerby
52.92469313019922 -1.478054241330098 Derby 
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