Secretary/ Administrator in Haywards Heath inHaywards Heath PUBLISHED TUE 8 APR 2025 Jump to job information section
Job description
The Child Development Centre requires a full time Secretary/Administrator to join the admin team. The successful candidate must be professional, enthusiastic, organised and work well in a team environment.
The successful candidate will be responsible for undertaking a wide range of secretarial and administrative duties. Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members to organise appointments.
Typing letters, reports and documentation as required. Liaising with external agencies. Ensuring referrals are processed efficiently. Manage all enquires in an effective manner. Support all clinical staff with general administrative tasks as requested.
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
For further details / informal visits contact: Name: Corinna McCabe Job title: Centre Coordinator Email address: Telephone number:
The successful candidate will be responsible for undertaking a wide range of secretarial and administrative duties. Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members to organise appointments.
Typing letters, reports and documentation as required. Liaising with external agencies. Ensuring referrals are processed efficiently. Manage all enquires in an effective manner. Support all clinical staff with general administrative tasks as requested.
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?
- Positive 2023 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
- Varied environments: community hospitals, patients’ homes, and bases across Sussex
- Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
- Excellent training, development, and research opportunities
- Cost-effective workplace nurseries in Crawley, Hove, and Brighton
- Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
- Level 3 Disability Confident Leader and Veteran Aware Trust
- Beautiful Sussex location near the South Downs and coast
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
For further details / informal visits contact: Name: Corinna McCabe Job title: Centre Coordinator Email address: Telephone number:
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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More information related to this job opportunity, from jobsincare:
Useful skills for a Secretary/Administrator:
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To work as a Secretary or Administrator in the UK, there are several key skills and qualifications that can help you succeed in this role. Here’s a comprehensive list:
Essential Skills
1. Organizational Skills: The ability to manage multiple tasks efficiently, prioritize work, and keep records organized.
2. Communication Skills: Strong verbal and written communication skills are necessary for drafting emails, reports, and communicating with colleagues and clients.
3. IT Proficiency: Familiarity with office software (e.g., Microsoft Office Suite - Word, Excel, PowerPoint, Outlook) and other relevant software (e.g., databases, CRM systems).
4. Attention to Detail: Ensuring accuracy in documents, schedules, and communications is crucial for preventing errors.
5. Time Management: Skill in efficiently managing time and meeting deadlines while handling various responsibilities.
6. Customer Service Skills: Ability to interact positively with clients and stakeholders, addressing their inquiries professionally.
7. Confidentiality: Understanding the importance of confidentiality and handling sensitive information appropriately.
8. Problem-Solving Skills: Ability to find solutions to issues that arise in the workplace, often needing quick thinking.
Additional Skills
1. Teamwork: Ability to work collaboratively with different teams and contribute to overall goals.
2. Adaptability: Flexibility in adapting to changing tasks and priorities in a dynamic work environment.
3. Research Skills: Proficiency in locating and compiling information as needed.
4. Project Management: Basic understanding or experience with project management tools can be beneficial for overseeing tasks or projects.
Qualifications and Experience
- Educational Background: While formal qualifications are not always necessary, GCSEs in English and Mathematics are often preferred. A-levels or a relevant diploma might be advantageous.
- Experience: Previous experience in administrative roles or office settings can greatly improve your job prospects. Internships or work placements can also provide valuable experience.
- Professional Development: Consider pursuing courses or certifications related to office administration, customer service, or specific software tools.
Personal Attributes
- Proactive Attitude: Demonstrating initiative in identifying needs and working to fulfill them without always waiting for instructions.
- Positive Attitude: Being approachable and maintaining a positive demeanor, which can contribute to a pleasant office environment.
inHaywards Heath
50.999041 -0.106333 Haywards Heath, England, United Kingdom 
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