Health Records Clerk in Brighton inBrighton PUBLISHED MON 17 JUN 2024 Jump to job information section
Job description
There are various teams with different roles within the Dept that together facilitate the smooth running of the Heath Records Library Services to the University Hospitals Sussex NHS Foundation Trust. As an extension of the Central Library its function is to provide delivery and secure storage for casenotes to be used by Clinical Staff in the delivery of patient care.
Briefly the roles include creating, locating, and retrieving case notes from all areas of the Trust. Dispatching notes on request for clinics and assessments fully prepped and in a timely and effective manner.
Tracking and re-filing all case notes returned to the department and patient documentation within the casenote whenever necessary. Contributing to the reputation of the Health Records Library by answering the telephone in a friendly and pleasant manner and maintaining University Sussex Hospitals NHS Foundation Trust is looking to recruit a Health Record Clerks to work in our Health Records Departments based at Brighton and Princess Royal Hospital Haywards Heath
Medical Records has several Teams which all work together for the delivery of the Service.
The role involves pulling, prepping, filing ,tracking, culling, archiving and sourcing missing notes for medical records for the delivery of service to Outpatient Clinics and Theatres.
You will interact with administrative and clinical staff at PRH and RSCH and use a number of software programmes to trace, prep and track records to ensure the timely delivery of records.
This role involves covering areas with shortfalls across the Trust.
You may be asked to work in any part of the Medical Records Depts across the site you are assigned to. You would not routinely be asked to move between major towns but we may request this from time to time.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
For further details / informal visits contact: Name: Faith Weir Job title: Medical Records Supervisor Email address: Telephone number:
ext 62771
Briefly the roles include creating, locating, and retrieving case notes from all areas of the Trust. Dispatching notes on request for clinics and assessments fully prepped and in a timely and effective manner.
Tracking and re-filing all case notes returned to the department and patient documentation within the casenote whenever necessary. Contributing to the reputation of the Health Records Library by answering the telephone in a friendly and pleasant manner and maintaining University Sussex Hospitals NHS Foundation Trust is looking to recruit a Health Record Clerks to work in our Health Records Departments based at Brighton and Princess Royal Hospital Haywards Heath
Medical Records has several Teams which all work together for the delivery of the Service.
The role involves pulling, prepping, filing ,tracking, culling, archiving and sourcing missing notes for medical records for the delivery of service to Outpatient Clinics and Theatres.
You will interact with administrative and clinical staff at PRH and RSCH and use a number of software programmes to trace, prep and track records to ensure the timely delivery of records.
This role involves covering areas with shortfalls across the Trust.
You may be asked to work in any part of the Medical Records Depts across the site you are assigned to. You would not routinely be asked to move between major towns but we may request this from time to time.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
For further details / informal visits contact: Name: Faith Weir Job title: Medical Records Supervisor Email address: Telephone number:
ext 62771
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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Useful skills for a Health Records Clerk:
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To work as a Health Records Clerk in the UK, you should possess a combination of technical skills, interpersonal abilities, and knowledge relevant to health records management. Here are some essential skills required for the role:
1. Organizational Skills
- Ability to manage and maintain accurate health records.
- Skill in prioritizing tasks and managing time effectively in a busy environment.
2. Attention to Detail
- Precision in handling data and ensuring that records are accurate and up-to-date.
- Ability to spot discrepancies or errors in documentation.
3. IT Skills
- Proficiency in using electronic health record (EHR) systems and databases.
- Familiarity with standard office software (e.g., Microsoft Office, spreadsheets) to compile reports and data.
4. Understanding of Medical Terminology
- Basic knowledge of medical terminology to understand and manage health records effectively.
5. Confidentiality and Data Protection
- Understanding of the importance of patient confidentiality and data protection laws (e.g., GDPR, Data Protection Act 2018).
- Ability to handle sensitive information discreetly.
6. Communication Skills
- Strong verbal and written communication skills to interact with healthcare professionals and patients.
- Ability to convey information clearly and effectively.
7. Teamwork and Collaboration
- Capability to work as part of a healthcare team, supporting colleagues in various departments.
8. Problem-Solving Skills
- Ability to address challenges related to records management and implement solutions.
9. Basic Math Skills
- Competence in basic arithmetic for managing numerical data related to health records.
Qualifications & Experience
- A relevant qualification or training in health information management, administration, or a related field can be beneficial.
- Previous experience in a healthcare setting or administrative role may also be advantageous.
Additional Attributes
- Empathy and professionalism, given that health records clerks may sometimes deal with patients and sensitive situations.
inBrighton
50.822898864746094 -0.13626700639724731 Brighton, England, United Kingdom 
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