Receptionist in London Area inLondon Area PUBLISHED SAT 22 JUN 2024 Jump to job information section

TalentYard Ltd rpuaKsEt

Job description

A friendly independent co-educational prep school in South West London is looking for a School Receptionist who will also be the Primary First Aider.

You will ensure the efficient day-to-day operations in the school office, as well as acting as the school’s Primary First Aider. As a member of the administrative team, you will also provide routine general administrative assistance as required.

You will have previous experience in administration and possibly in first aid, preferably within a school. You will be flexible and able to work as part of a team.

Responsibilities will include:

School Office:

Be the first point of contact for the school in person, by email and on the telephone.
Receive visitors and ensure they are well briefed in essential matters
Deal with enquiries, parent emails and queries
Receive post and deliveries
Liaise with external agencies as required
Deal with middle of day pupil arrivals and departures, escorting children between buildings
Occasionally supervise children in the front office in the event of a late pick up by parents
Manage daily pupil register, ensuring all class registers are complete and following up on queries

First Aid:

Greet children who are feeling ill or have sustained an injury
Assess them and administer basic first aid, as appropriate
Contact parents and staff as necessary to report a treatment or a need to go home
Contact emergency services on the rare occasion they are needed
Log all medical treatments
Maintain an accurate central record of children with medical conditions and allergies which is shared with staff
Order additional first aid supplies as needed

Role Profile

The ideal candidate will have:

A minimum of 5 GCSEs, including English and Maths at Grade C or above
Previous administration experience
Good ICT skills with an understanding of MS Office
A good command of the English language, and good communication skills, both written and spoken.
Good interpersonal skills, including diplomacy and tact, particularly when dealing with parents
A flexible approach, with the ability to respond positively to ad hoc requests from all members of staff
Excellent organisational skills, and the ability to work calmly and reliably in a busy school, both in a team and independently
To undertake all training as required, although first aid experience and/or qualifications would be ideal
To instil attitudes and habits consistent with maintaining a happy and caring atmosphere within the whole school community
To be flexible, organised and able to prioritise, multi-task and work under pressure and to deadlines
To be proactive, motivated and calm
To have a professional, smart appearance

Term time only (many holidays all year!)

Salary £25-£30k

Hours: either 7.30-4pm or 8-4.30pm

The role will start in September with a few days handover in July ideally.

Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.

Requirements

See the job description for full role requirements.

Benefits

Benefits are provided by the employer and will be confirmed during your application.

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More information related to this job opportunity, from jobsincare:

Useful skills for a Receptionist: Click to view

To work as a receptionist in the UK, you'll need a mix of technical, interpersonal, and organizational skills. Here are some key skills and qualities that are typically required:

Technical Skills:

1. Computer Proficiency: Familiarity with word processing, spreadsheet software, and email systems. Knowledge of office management software and appointment scheduling tools can be beneficial.

2. Telephone Skills: Ability to handle calls professionally, take messages accurately, and use telephone systems effectively.

3. Data Entry: Attention to detail when inputting and managing information in databases.

Interpersonal Skills:

1. Communication Skills: Strong verbal and written communication skills to interact effectively with clients, visitors, and staff.

2. Customer Service Skills: Ability to provide a warm and friendly welcome, as well as address inquiries and concerns in a professional manner.

3. Problem-Solving: Capability to handle unexpected situations calmly and effectively.

Organizational Skills:

1. Time Management: Ability to prioritize tasks, manage appointments, and keep the reception area running smoothly.

2. Multitasking: Skill in handling various tasks simultaneously, such as answering phones, greeting visitors, and managing paperwork.

3. Attention to Detail: Ensuring accuracy in message-taking, appointment scheduling, and maintaining records.

Personal Qualities:

1. Professionalism: A keen sense of professionalism in appearance and behavior, as the receptionist represents the company.

2. Adaptability: Flexibility to adapt to different situations and changes in the work environment.

3. Teamwork: Ability to work collaboratively with other staff members in a busy office.

Additional Considerations:

- Experience: Previous experience in customer service or office administration can be advantageous.

- Language Skills: Proficiency in multiple languages can be a plus, especially in multicultural environments.

- Health and Safety Awareness: Basic understanding of health and safety regulations to ensure a safe work environment.

inLondon Area

51.50719833374024 -0.1275860071182251 London Area, United Kingdom

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