Health Records Clerk inAberdeen inAberdeen PUBLISHED 24 JUN 2024
NHS Scotland rvrQq6u
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Previous Admin / Clerical experience preferably in a Health Records department is desirable.
Health Records Clerk at Community Child Health Records Department at NHS Grampian Aberdeen 37 Hours per Week, Permanent
What You Will Do
An exciting opportunity has arisen for a Records Clerical Officer working 37 hours per week Mon–Thurs 08:30 - 17:00, Friday 08:30 – 16:30. This permanent position is well suited to an individual that is looking to gain hands on experience in a busy and thriving, supportive office based environment.
Working Monday to Friday you will be based at Community Child Health Records Department, Argyll House, Cornhill Road, Aberdeen.
Flexible, enthusiastic and highly motivated, you will provide a comprehensive clerical support, within Community Child Health Records Department.
Primary duties include managing movements and filing of health records, data inputting, dealing with email queries, MS teams, updating systems for record movements and recording results, dealing with telephone enquiries from Health Vistiors/School Nurses etc, photocopying/scanning, and liaising with other internal and external departments.
For further information on the role please click the link below to view the job description
Previous Admin / Clerical experience preferably in a Health Records department is desirable. A knowledge of GDPR and confidentiality is preferred.
You must have the ability to prioritise and manage the day-to-day workload in a busy, fast paced environment. You must be able to follow instruction clearly and effectively. You must have the ability to work on your own initiative with minimal supervision at times.
Good organisational and listening skills are essential as well as a flexible approach to working. A good level of English language competency and good communication skills necessary to perform this role safely and effectively are required.
Proposed Interview Date: 16th July 2024
Please be aware this post may close early once sufficient applications are received.
For informal enquiries, please contact Mrs Melanie Shearer, Health Records Manager ext 55436
NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Additional Information For Candidates
You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link: www.jobsincare.com/job/jJig2dUN view our accessibility statement, please follow this link: www.jobsincare.com/job/jJig2dUN note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub - www.jobsincare.com/job/jJig2dUN for advice and support with any system issues.
We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
Health Records Clerk at Community Child Health Records Department at NHS Grampian Aberdeen
37 Hours per Week, Permanent
What You Will Do
An exciting opportunity has arisen for a Records Clerical Officer working 37 hours per week Mon–Thurs 08:30 - 17:00, Friday 08:30 – 16:30. This permanent position is well suited to an individual that is looking to gain hands on experience in a busy and thriving, supportive office based environment.
Working Monday to Friday you will be based at Community Child Health Records Department, Argyll House, Cornhill Road, Aberdeen.
Flexible, enthusiastic and highly motivated, you will provide a comprehensive clerical support, within Community Child Health Records Department.
Primary duties include managing movements and filing of health records, data inputting, dealing with email queries, MS teams, updating systems for record movements and recording results, dealing with telephone enquiries from Health Vistiors/School Nurses etc, photocopying/scanning, and liaising with other internal and external departments.
For further information on the role please click the link below to view the job description
Previous Admin / Clerical experience preferably in a Health Records department is desirable. A knowledge of GDPR and confidentiality is preferred.
You must have the ability to prioritise and manage the day-to-day workload in a busy, fast paced environment. You must be able to follow instruction clearly and effectively. You must have the ability to work on your own initiative with minimal supervision at times.
Good organisational and listening skills are essential as well as a flexible approach to working. A good level of English language competency and good communication skills necessary to perform this role safely and effectively are required.
Proposed Interview Date: 16th July 2024
Please be aware this post may close early once sufficient applications are received.
For informal enquiries, please contact Mrs Melanie Shearer, Health Records Manager ext 55436
NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Additional Information For Candidates
You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link: www.jobsincare.com/job/jJig2dUN view our accessibility statement, please follow this link: www.jobsincare.com/job/jJig2dUN note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub - www.jobsincare.com/job/jJig2dUN for advice and support with any system issues.
We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
37 Hours per Week, Permanent
What You Will Do
An exciting opportunity has arisen for a Records Clerical Officer working 37 hours per week Mon–Thurs 08:30 - 17:00, Friday 08:30 – 16:30. This permanent position is well suited to an individual that is looking to gain hands on experience in a busy and thriving, supportive office based environment.
Working Monday to Friday you will be based at Community Child Health Records Department, Argyll House, Cornhill Road, Aberdeen.
Flexible, enthusiastic and highly motivated, you will provide a comprehensive clerical support, within Community Child Health Records Department.
Primary duties include managing movements and filing of health records, data inputting, dealing with email queries, MS teams, updating systems for record movements and recording results, dealing with telephone enquiries from Health Vistiors/School Nurses etc, photocopying/scanning, and liaising with other internal and external departments.
For further information on the role please click the link below to view the job description
Previous Admin / Clerical experience preferably in a Health Records department is desirable. A knowledge of GDPR and confidentiality is preferred.
You must have the ability to prioritise and manage the day-to-day workload in a busy, fast paced environment. You must be able to follow instruction clearly and effectively. You must have the ability to work on your own initiative with minimal supervision at times.
Good organisational and listening skills are essential as well as a flexible approach to working. A good level of English language competency and good communication skills necessary to perform this role safely and effectively are required.
Proposed Interview Date: 16th July 2024
Please be aware this post may close early once sufficient applications are received.
For informal enquiries, please contact Mrs Melanie Shearer, Health Records Manager ext 55436
NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Additional Information For Candidates
You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link: www.jobsincare.com/job/jJig2dUN view our accessibility statement, please follow this link: www.jobsincare.com/job/jJig2dUN note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub - www.jobsincare.com/job/jJig2dUN for advice and support with any system issues.
We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
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Useful skills for a Health Records Clerk:
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To work as a Health Records Clerk in the UK, you should possess a combination of technical skills, interpersonal abilities, and knowledge relevant to health records management. Here are some essential skills required for the role:
1. Organizational Skills
- Ability to manage and maintain accurate health records.
- Skill in prioritizing tasks and managing time effectively in a busy environment.
2. Attention to Detail
- Precision in handling data and ensuring that records are accurate and up-to-date.
- Ability to spot discrepancies or errors in documentation.
3. IT Skills
- Proficiency in using electronic health record (EHR) systems and databases.
- Familiarity with standard office software (e.g., Microsoft Office, spreadsheets) to compile reports and data.
4. Understanding of Medical Terminology
- Basic knowledge of medical terminology to understand and manage health records effectively.
5. Confidentiality and Data Protection
- Understanding of the importance of patient confidentiality and data protection laws (e.g., GDPR, Data Protection Act 2018).
- Ability to handle sensitive information discreetly.
6. Communication Skills
- Strong verbal and written communication skills to interact with healthcare professionals and patients.
- Ability to convey information clearly and effectively.
7. Teamwork and Collaboration
- Capability to work as part of a healthcare team, supporting colleagues in various departments.
8. Problem-Solving Skills
- Ability to address challenges related to records management and implement solutions.
9. Basic Math Skills
- Competence in basic arithmetic for managing numerical data related to health records.
Qualifications & Experience
- A relevant qualification or training in health information management, administration, or a related field can be beneficial.
- Previous experience in a healthcare setting or administrative role may also be advantageous.
Additional Attributes
- Empathy and professionalism, given that health records clerks may sometimes deal with patients and sensitive situations.
inAberdeen
57.149898529052734 -2.09375 Aberdeen, Scotland, United Kingdom 
Locations are approximate.
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