Internal Only - Administrative Officer - Open Research SupportinCardiffinCardiffPUBLISHED THU 13 MAR 2025

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Academic & Student Support Services

Administrative Support

Advert

This post is currently open to employees of Cardiff University only. Please do not apply if you do not have a current contract of employment with the University.

Internal Applicants Only - Administrative Officer - Open Research Support

We are seeking two highly motivated and agile members of staff to work with us as we transform our administrative processes for our institutional research output repository.

You will assist the existing Open Research Team by answering queries and using your excellent detail-oriented skills to check and verify publication data amongst other research support tasks such as reporting.  In addition, you will work flexibly and collaboratively with the Open Research team, library colleagues and other partners in the University to support the requirements for open access compliance.

The posts are full time, 35 hours per week, and fixed term until 31st July 2027.

Salary: £27,644 to £30,805 per annum (Grade 4)

You will be part of a team ensuring that the library services:

• are delivered in a customer friendly and customer focussed way, in line with the Library Service Promise;
• are responsive to the changing needs of University staff, students and those of our partner NHS Health Board/Trusts;
• support the University’s teaching, learning and research programmes;
• support the University’s strategy
  
  

You will engage and uphold the University Library Service’s values and behaviours. (See additional information).

We offer an excellent renumeration package including 32 days annual leave per year plus 8 bank holidays, pro rata for part-time staff, as well as access to a range of staff discounts and development opportunities through accredited training.

As the biggest university in Wales – and a major employer, with more than 7,000 staff – we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.

We want to employ people with a wide variety of experiences. We welcome applications from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We are particularly seeking applications from candidates who come from backgrounds that are underrepresented at the University, including people from Black, Asian and Minority Ethnic communities.

We are looking for a team player who will work with colleagues to provide a great service to staff and students. You don’t need to have worked for a University before; this is an opportunity to show your potential and start or continue your career at Cardiff University.

Closing date: Wednesday, 19 March 2025

External applications are currently not being considered for this post. If the decision is made to open the post to external candidates, the strapline at the top will be removed and you will be given ample time to apply – please check back periodically for details.

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.

Job Description

Key Duties:

• provide detailed advice and guidance on Open Access (OA) policies and procedures to internal and external customers using judgement and creativity to suggest the most appropriate course of action, contributing to the resolution of more complex issues;
• supervise the allocation of work tasks, production of work schedules, monitoring of holiday cover/working arrangements, providing pastoral care, training and support to staff members where necessary;
• assist with the development, management and evaluation of an Open Access communications plan;
• collaborate with others to make recommendations for developments of established processes and procedures;
• gather and analyse data to inform decisions, establishing basic trends and patterns in data and creating reports as appropriate;
• assist with budget management and the preparation of financial reports using appropriate IT software under defined processes and procedures;
• establish working relationships with key contacts to help improve service levels, developing appropriate communication links with the University’s Schools/Directorates and outside bodies as required;
• instruct and guide other employees across the University in Open Access, producing guidelines and documentation as required;
• participate in or lead special projects or working groups within the University Library Service;
• represent the University Library Service at relevant committees;
• undertake recruitment and selection;
• undertake a variety of administration duties to support the team and department;
• undergo personal and professional development that is appropriate to and which will enhance performance, including IT;
• ensure the ULS regulations are observed;
• actively contribute to the provision of outstanding research partnerships in line with the University Library Service’s Customer Care Promise and Customer Service Excellence Award.
  
  

General Duties

• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
• Abide by University policies on Health and Safety and Equality and Diversity.
• Perform other duties occasionally which are not included above, but which will be consistent with the role.
  
  

You may be required to work in more than one libra