Filing Clerk inAberdeen inAberdeen PUBLISHED MON 16 DEC 2024

NHS Grampian rF5aj2T

Supportive Work Environment, Join a friendly and enthusiastic team within the Medical Secretarial Services at NHS Grampian, fostering collaboration and communication.

Full-Time Position, Enjoy a stable full-time role, working 37 hours a week with a structured Monday to Friday schedule.

Competitive Salary, Benefit from a salary ranging from £24,647 to £26,763, providing a competitive compensation package.

Training Opportunities, Gain valuable experience in a medical environment, with training provided for those who may not have prior knowledge of PMS.

Variety of Tasks, Engage in a dynamic work environment with a diverse range of responsibilities, ensuring no two days are the same.

Career Progression, Access opportunities for advancement within the Medical Secretarial Service, including potential supervisory and management roles.

The NHS Grampian is seeking a full-time Filing Clerk for the Medical Secretarial Service at Aberdeen Royal Infirmary, specifically to assist the Digestive Disorders and Gastrointestinal teams. The position requires an enthusiastic individual to manage the filing and scanning of patient paperwork, ensuring that documents generated during inpatient admissions are promptly processed. Ideal candidates should possess knowledge of patient management systems (PMS) and ideally have experience in a medical environment, although training is available. The role operates Monday to Friday, with flexible hours between 8:00 am and 6:00 pm.

In addition to core filing responsibilities, the Filing Clerk may provide support to other departments during peak times, reflecting the busy and varied nature of the position. The Medical Secretarial Service encompasses a range of roles, offering opportunities for advancement within NHS Grampian, which serves over 500,000 people in the region. The organisation emphasises diversity and aims to foster a fair recruitment process for all candidates.

Filing Clerk

37 hours per week

Band 2

Salary £24,647 - £26,763

The Medical Secretarial Service have a vacancy for a full time Filing Clerk to support the Digestive Disorders and Gastrointestinal teams at Aberdeen Royal Infirmary. We are looking for an enthusiastic and friendly individual to join the Medical Secretarial Services Team at ARI, dealing with filing and scanning of paperwork to the patient’s record. You would also be expected to help other departments across the service during periods of high demand.

The post

The role of the Filing Clerk is to ensure that paperwork generated during inpatient admissions is filed or scanned in a timeous manner to the patient’s record. The ideal candidate should have knowledge of PMS and previous experience within a medical environment; however training can be given.

This is a very busy but rewarding post that involves a variety of tasks, with the post holder able to work autonomously.

Days of work are Monday to Friday and hours can be worked between 8.00am and 6.00pm.

For informal enquiries please contact Lorraine Young, Medical Secretary Supervisor, at

Who We Are

The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Clerical Officers, Receptionists, Trainers, PAs, and the Management Team.

There are opportunities for expansion and progression within the Medical Secretarial Service, including expanding your knowledge in to various other medical, surgical, and clinical services, or over time developing in to supervisory, training, or management roles.

Diversity and inclusion

We are focused on hiring the very best talent available, and actively encourage applications from candidates of all background and aim to ensure everyone is treated fairly, with respect, and has a positive recruitment experience regardless of the outcome.

Posts close at midnight on the indicated date . Post may close early due to volume of applications.

Additional Information For Candidates

You should apply for this post by completing the application process on Jobtrain.

DO NOT upload a CV as this will not be used for short listing purposes.

Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.

For help to complete an application on Job Train please follow this link:

To View Our Accessibility Statement, Please Follow This Link

Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.

Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.

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Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.

Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.

More information related to this job opportunity, from jobsincare:

Here are 5 questions you could be asked if you apply for this job: Start practice interview... NEW!

1. Can you introduce yourself and explain why you are interested in this Filing Clerk position?

2. What do you understand about the role of a Filing Clerk in the context of the NHS, particularly at NHS Grampian?

3. Do you have any previous experience in a medical environment or administrative role? If so, can you describe it?

4. What is your familiarity with Patient Management Systems (PMS), and how have you used them in your previous roles?

5. Describe a time when you had to manage a large volume of paperwork. How did you ensure accuracy and timeliness?

Start a practice interview... NEW!

1. Can you introduce yourself and explain why you are interested in this Filing Clerk position?

2. What do you understand about the role of a Filing Clerk in the context of the NHS, particularly at NHS Grampian?

3. Do you have any previous experience in a medical environment or administrative role? If so, can you describe it?

4. What is your familiarity with Patient Management Systems (PMS), and how have you used them in your previous roles?

5. Describe a time when you had to manage a large volume of paperwork. How did you ensure accuracy and timeliness?

Start a practice interview... NEW!

More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Filing Clerk: Click to view