Personal Assistant - NHP in Frimley inFrimley PUBLISHED WED 16 APR 2025 Jump to job information section

Job Overview

We are seeking a highly organized and proactive Personal Assistant to provide dedicated support to the New Hospital Programme Team leading the delivery of the new Frimley Park Hospital. This is a unique opportunity to be part of a transformative healthcare infrastructure project, ensuring the smooth coordination of high-level operations and decision-making processes.

This role requires an experienced PA with exceptional communication, organisational, and stakeholder management skills. You will work closely with senior leaders, project teams, external partners, and key stakeholders, supporting the successful delivery of this major redevelopment

Main duties of the job

The post holder will provide the full range of Personal Assistant and Secretarial support to the Programme Director, Deputy Programme Director and workstream Directors, including diary management, correspondence management, organising and planning meetings and events, and anticipating and planning effectively for future.

The post holder will assist the Programme Director and workstream Directors by making decisions at a relevant level, ensuring appropriate action, thinking ahead, anticipating problems and issues and solving these. The post holder will encounter a wide range of people at all levels, both within and outside of the Trust, and will need to demonstrate an understanding of how to work in a complex political environment. The post holder will need to be capable of working unsupervised, be responsible for and carry out tasks on their own initiative.

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

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Detailed Job Description And Main Responsibilities

Please see the attached job description and person specification for detailed main responsibilities.

Person specification

Qualifications

Essential criteria

• Advanced level user of Microsoft Office products [Excel, Word, PowerPoint, and Outlook]
• Degree level of education or relevant professional experience
  
  

Experience

Essential criteria

• Supporting formal meetings, drafting agendas, and producing formal minutes.
• Dealing with a range of people at all organisational levels.
  
  

Desirable criteria

• Experience of working at Director level
• NHS experience.
  
  

Skills & Knowledge

Essential criteria

• Minute taking skills, including transcribing, and producing formal minutes and identifying follow up actions from them, where appropriate, undertaking the follow up action
• Understanding of how formal committees work
• Strong organisational skills and an aptitude for forward planning, with an ability to prioritise.
  
  

Desirable criteria

• Understanding the structure of the NHS
  
  

Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. As a well performing, well led and ambitious Foundation Trust, we have exciting times ahead of us. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.

We are proud of the ambitions laid out in our strategy, Our Future FHFT, including our vision to be a leader in health & wellbeing, delivering excellence for our communities.

We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.

We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June and we are already beginning to reap the benefits of this ambitious investment .

Our three core values , and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future .

Apply online now