Clinical Administrator inYork inYork PUBLISHED 19 OCT 2024

GOOD SALARY

Directorio Rural rVtv1nXF

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Meeting and greeting patient, visitors, consultants and colleagues at reception, and acting as the main point of contact for any enquiries.

Are you an administrator looking for your next career move within healthcare? If you are, then this might be for you!

The Clinical Administrator at Schoen Clinic York will provide an efficient, effective and professional reception and administrative support service to patients and colleagues.

We currently have two opportunities available, a part time 15 hours per week permanent position and a full time permanent position.

Main duties of the job

Meeting and greeting patient, visitors, consultants and colleagues at reception, and acting as the main point of contact for any enquiries
Sort all incoming post and deliveries. Manage outgoing post.
Manage the Enquiries inbox by responding to and/or redirecting as appropriate
Taking telephone calls, directing queries to the relevant person, taking and distributing message as appropriate.
Take minutes for the Hospital Director, Lead Nurse, Quality Manager and Ops Manager meetings as required and email forthcoming agendas to relevant parties
Manage the meeting room bookings via Outlook calendars, approve bookings, notify of any clashes ensuing optimum efficiency of the meeting rooms.
Liaise with IT Support providers to set up all new starters on IT systems.
Be responsible for the administration and distribution of petty cash to patients and reconciliation of receipts.
Ensure reception and waiting areas are kept neat and tidy.
Re-stocking of information leaflets, updating of reception notice/information boards as appropriate.
Monitoring and ordering of both stationery and medical sundries

About us

Our culture of world-class medical excellence is based on our five key values:

Accountable:Taking ownership of the things I say and do
Caring:Treating others as I would like to be treated
Collaborative:Working together to make a winning team
Courageous:Being proud to be different and challenge the norm
Determined:Seeing things through to meet and exceed expectations

Schoen Clinic York is a highly specialised Hospital for adults in the North of England. We are currently based on the ground floor of Minster Grange as an eating disorder hospital, and in September 2024 will be expanding to cover the full building with other service lines including Dementia care. We are situated just off Haxby Road which is 10 minutes drive from York Train Station and 4 miles from the A64.

Meeting and greeting patient, visitors, consultants and colleagues at reception, and acting as the main point of contact for any enquiries
Sort all incoming post and deliveries. Manage outgoing post.
Manage the Enquiries inbox by responding to and/or redirecting as appropriate
Taking telephone calls, directing queries to the relevant person, taking and distributing message as appropriate.
Take minutes for the Hospital Director, Lead Nurse, Quality Manager and Ops Manager meetings as required and email forthcoming agendas to relevant parties
Manage the meeting room bookings via Outlook calendars, approve bookings, notify of any clashes ensuing optimum efficiency of the meeting rooms.
Liaise with IT Support providers to set up all new starters on IT systems.
Be responsible for the administration and distribution of petty cash to patients and reconciliation of receipts.
Ensure reception and waiting areas are kept neat and tidy.
Re-stocking of information leaflets, updating of reception notice/information boards as appropriate.
Monitoring and ordering of both stationery and medical sundries

About us

Our culture of world-class medical excellence is based on our five key values: