Support Secretary - Colorectal in Poole inPoole PUBLISHED TUE 15 APR 2025 Jump to job information section
Band 3
Job description
Job Summary
This is an exciting opportunity for an experienced Support Secretary to join our Colorectal Team at UHD. You will provide support to our Consultants and Clinical teams through administrative tasks such as audio typing, Choose and Book referrals, organising post and filing - to ensure the department runs smoothly.
The post holder must be IT literate and ideally familiar with hospital computer systems including eCamis and EPR. Knowledge of Microsoft Teams would also be beneficial.
The ideal candidate must have a good knowledge of office practices and medical terminology alongside excellent interpersonal skills and be reliable and flexible with the ability to work under pressure and above all be a team player.
We offer training and development opportunities within an established Colorectal secretarial team which sits within the Surgical Secretariat.
Base Location: Poole Hospital
Interview Date: 14 April 2025
Main duties of the job
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
This service has a planned move from Bournemouth site to Poole site in June 2025
Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions
Date posted
09 April 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,625 to £25,674 a year pa/pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
153-SU04394-A
Job locations
University Hospitals Dorset - All Sites
Dorset
BH15 2JB
Job Description
Job responsibilities
Qualifications Essential
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
University Hospitals Dorset NHS Foundation Trust
Address
University Hospitals Dorset - All Sites
Dorset
BH15 2JB
Employer's website
https://jobsincare.com/job/jbliKoRG (Opens in a new tab)
This is an exciting opportunity for an experienced Support Secretary to join our Colorectal Team at UHD. You will provide support to our Consultants and Clinical teams through administrative tasks such as audio typing, Choose and Book referrals, organising post and filing - to ensure the department runs smoothly.
The post holder must be IT literate and ideally familiar with hospital computer systems including eCamis and EPR. Knowledge of Microsoft Teams would also be beneficial.
The ideal candidate must have a good knowledge of office practices and medical terminology alongside excellent interpersonal skills and be reliable and flexible with the ability to work under pressure and above all be a team player.
We offer training and development opportunities within an established Colorectal secretarial team which sits within the Surgical Secretariat.
Base Location: Poole Hospital
Interview Date: 14 April 2025
Main duties of the job
- Typing audio and digital documents to include operation and clinic letters
- Maintaining investigation systems for patient results (TEAMS)
- Processing of Choose & Book referrals
- Delivery of investigation requests to other departments within the hospital
- Postal service administration for outgoing patient letter
- To cover consultant's PA desks in their absences
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
This service has a planned move from Bournemouth site to Poole site in June 2025
Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions
Date posted
09 April 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,625 to £25,674 a year pa/pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
153-SU04394-A
Job locations
University Hospitals Dorset - All Sites
Dorset
BH15 2JB
Job Description
Job responsibilities
- Typing audio and digital documents to include operation and clinic letters
- Maintaining investigation systems for patient results (TEAMS)
- Processing of Choose & Book referrals
- Delivery of investigation requests to other departments within the hospital
- Postal service administration for outgoing patient letter
- To cover consultants PA desks in their absences
- Typing audio and digital documents to include operation and clinic letters
- Maintaining investigation systems for patient results (TEAMS)
- Processing of Choose & Book referrals
- Delivery of investigation requests to other departments within the hospital
- Postal service administration for outgoing patient letter
- To cover consultants PA desks in their absences
Qualifications Essential
- Minimum of 5 GCSES including English or equivalent
- RSA II or equivalent, touch typing/computer skills
- Secretarial experience
- UHD experience
- Audio Typing
- Experience of hospital systems ie. Ecamis, EPR, Teams
- Understanding of secretarial procedures
- Attention to detail
- Ability to organise own workload with priorities set by Consultant Secretary / Colorectal Team Leader
- Flexibility with working pattern
- Minimum of 5 GCSES including English or equivalent
- RSA II or equivalent, touch typing/computer skills
- Secretarial experience
- UHD experience
- Audio Typing
- Experience of hospital systems ie. Ecamis, EPR, Teams
- Understanding of secretarial procedures
- Attention to detail
- Ability to organise own workload with priorities set by Consultant Secretary / Colorectal Team Leader
- Flexibility with working pattern
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
University Hospitals Dorset NHS Foundation Trust
Address
University Hospitals Dorset - All Sites
Dorset
BH15 2JB
Employer's website
https://jobsincare.com/job/jbliKoRG (Opens in a new tab)
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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inPoole
50.71505 -1.987248 Poole, England, United Kingdom 
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